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Added 25 mins ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 25 mins ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 25 mins ago
II
Assistant Manager – Oracle EBS Techno-Functional
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- Full-time
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Added 1 hour ago
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Promotions and Marketing Assistant -Newnham
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- Part-time
Must reside in Ontario · Must have a valid Social Insurance Number
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Promotions and Marketing Assistant -York
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- Part-time
Must reside in Ontario · Must have a valid Social Insurance Number
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- Full-time
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- Full-time
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Added 4 hours ago
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Assistant Bioinformatics Coordinator, S2 Up to 8 FTE
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Vancouver, BC
- Full-time
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Added 4 hours ago
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Admin Assistant
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Delta, BC
- Full-time
…families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.…
Added 5 hours ago
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Communicative Disorders Assistant| Full-Time| 82 Buttonwood Ave -BUT SLP-Rehab
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ON · ON, Canada
- Full-time
Hours of Work/Shift: 8-hr day shifts Monday to Friday
Added 6 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 7 hours ago
AH
Administrative Support V
Alberta Health Services
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- Full-time
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Added 7 hours ago
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Physician Assistant
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Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…clinic), with diverse expertise in education, systems of care, and research. Weekly educational rounds and professional development opportunities include Weekly Pediatric Neurology and…
Added 9 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 11 hours ago
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St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 12 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 12 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 12 hours ago
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Added 16 hours ago
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UO
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Added 18 hours ago
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Added 20 hours ago
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ON
- Part-time
We are looking for an Administrative Assistant to support our OSP/BounceBack program!
Added 21 hours ago
Administrative Assistant III, Division of Respirology
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The University of British Columbia

Program Assistant

Vancouver, BC, Canada

$4,576 to $4,808 CAD / month · Full-time

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Job details

Pay: $4,576 to $4,808 CAD / month
Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Job Title

Program Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 2 (Gr5)

Job Family Group

Staff - Union

Department

Continuing Pharmacy Professional Development | Faculty of Pharmaceutical Sciences

Compensation Range

$4,576.00 - $4,808.00 CAD Monthly

Job End Date

December 31, 2027

Posting End Date

November 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a one-year term position with the possibility of an extension.

This role is expected to start at Grade 5 Step 1 ($4,576 monthly).

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Continuing Pharmacy Professional Development (CPPD) within the UBC Faculty of Pharmaceutical Sciences develops and delivers continuing education and professional development programs for pharmacists and other healthcare professionals across British Columbia and beyond. CPPD manages a diverse and growing portfolio of accredited and non-accredited educational programs, including online courses, webinars, certificate programs, live events, and other professional development initiatives that support pharmacy practice and healthcare delivery.

The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing Pharmacy Professional Development (CPPD) educational programs and operations. The position coordinates learner registration and communications, online learning administration, webinar and event logistics, records management, financial administration, reporting activities, and day-to-day program operations to support the successful delivery of educational programs and services.

The Program Assistant serves as an important point of contact for learners, instructors, subject matter experts, partners, and stakeholders and therefore requires a strong customer service orientation, exceptional written and verbal communication skills, excellent attention to detail, and a consistently professional demeanour.

Organizational Status

Reports to the Director, Continuing Pharmacy Professional Development (CPPD).

The position works closely with the Program Development Manager and Senior Program Assistant and has primary responsibility for administrative support related to the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program.

The incumbent interacts regularly with staff and faculty within the Faculty of Pharmaceutical Sciences as well as other University departments and external organizations.

Work Performed

Provides broad-based program and administrative support for CPPD educational programs and operations, including but not limited to the tasks listed below.

Program and Learner Administration

Responds to complex inquiries by telephone, email, and other communication channels from instructors, facilitators and other stakeholders and provides accurate information and guidance regarding educational programs, registration, enrolment, requirements, and also other services, and processes.
Supports registration, enrolment, transfer, withdrawal, waitlist, and certificate processes for educational programs and events.
Enters, validates and maintains accurate learner and program records and tracking systems using established procedures ensuring data accuracy and consistency
Consolidates and reconciles learner and program data to generates reports related to program registrations, attendance, completion, and learner participation.
Supports administration of accredited and non-accredited educational activities.
Assists with monitoring learner progression and course completion requirements.

Learning Management System and Educational Technology Support

Supports administration of learning management and registration systems, including Canvas and Canvas Catalog.
Administers learner enrolments and course access within Canvas and Canvas Catalog for the P-OAT Training Program and other CPPD educational activities.
Processes learner enrolments and resolves routine learner access issues.
Assists in testing, maintaining, and updating online learning resources and educational systems.
Participates and assists with the ongoing development, evaluation and improvement of electronic information support systems and administrative processes, identifying opportunities to improve system functionality and process efficiency
Coordinates learner communications related to course access, schedules, and program requirements.

Webinar and Event Support

Supports the planning and implementation of webinars, workshops, information sessions, conferences, and other educational events.
Coordinates webinar logistics, communications, registration monitoring, and participant support for P-OAT educational activities.
Assists with webinar and virtual event set-up, testing, delivery, and post-event activities.
Supports presenters and facilitators before, during, and after educational activities.
This work may occasionally require time spent outside standard working hours, including evenings and weekends.

Financial and Administrative Support

Assists with financial processing activities including invoice submissions, expense documentation, and payment tracking; verifies supporting documentation, reconciles records, identifies discrepancies and follows up on outstanding payments and expenses
Maintains records related to program revenue and expenditures.
Assists with procurement and ordering of supplies and services.
Coordinates meetings, schedules, and administrative documentation.
Drafts correspondence, reports, presentations, and other materials as required.

Records Management and Program Support

Supports data collection, survey administration, and reporting activities.
Tracks program information and maintains administrative databases and records.
Maintains learner records and prepares reports related to P-OAT participation, attendance, progress, and program completion.
Supports development and maintenance of learner-facing resources, templates, and administrative documentation.

Performs Other Related Duties As Required.

Consequence of Error/Judgement

As a service-oriented unit within the Faculty of Pharmaceutical Sciences, CPPD relies on its reputation for providing high-quality educational programs and professional services.

Errors in learner records, registrations, financial processing, program communications, scheduling, event coordination, or educational systems administration could negatively impact learners, faculty, instructors, program delivery, and the reputation of CPPD, the Faculty, and the University.

Tact, discretion, sound judgment, and attention to detail are required when working with confidential learner, financial, and program information.

Supervision Received

This position reports to the Director, Continuing Pharmacy Professional Development (CPPD) and may receive direction and guidance from the Program Development Manager, Continuing Pharmacy Professional Development (CPPD) and the Senior Program Assistant.

The incumbent works within established procedures and guidelines and exercises judgment in organizing work, responding to inquiries, determining priorities, and referring complex matters as appropriate.

Supervision Given

This position may be required to coordinate or oversee temporary staff, student employees, or volunteers in support of educational programs and events.

The position may also be required to explain work procedures and provide orientation or training as needed.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus three years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Knowledge of administrative procedures and practices.
Effective organizational, interpersonal, and communication skills.
Ability to exercise tact, discretion, and sound judgment.
Ability to prioritize multiple tasks and meet deadlines in a high-volume environment.
Ability to work independently and as part of a team.
Ability to maintain accuracy and attention to detail while managing competing priorities.
Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Teams, and other administrative software applications.
Ability to effectively communicate verbally and in writing.
Ability to maintain confidentiality and exercise professional judgment.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
Demonstrates a commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion.
Experience supporting continuing education, professional development, healthcare, academic, or post-secondary programs.
Strong customer service orientation with a demonstrated ability to build and maintain positive relationships with learners, instructors, partners, and stakeholders.
Experience coordinating educational programs, webinars, workshops, conferences, meetings, or events.
Experience using learning management systems such as Canvas and Canvas Catalog.
Experience using Zoom Webinar or similar virtual event platforms.
Experience using Qualtrics, online registration systems, or learner management systems.
Experience providing learner support, customer service, or client-facing administrative support.
Experience maintaining databases, records management systems, and administrative tracking systems.
Experience processing registrations, enrolments, attendance records, certificates, or participant communications.
Demonstrated ability to coordinate multiple projects, programs, competing priorities, and deadlines in a complex administrative environment.
Experience working with UBC administrative systems and processes is an asset.
Experience supporting accredited continuing professional development or continuing education programs is an asset.

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More about this job

Responsibilities

Provides administrative and operational support for the Pharmacy Opioid Agonist Treatment Training Program and other continuing pharmacy education activities, including learner registration, communications, records, reporting, and learning system administration. Coordinates webinars and events, supports financial and procurement processes, maintains program documentation, and serves as a point of contact for learners, instructors, and stakeholders.

Requirements

Requires high school graduation, one year of post-secondary education, and three years of related experience, or an equivalent combination. Preferred qualifications include administrative and customer service experience, strong organization and communication skills, proficiency with Microsoft Office, and experience with educational programs, learning management systems, webinars, and records or registration systems.

Skills

Program Administration
Learner Registration and Support
Customer Service
Written and Verbal Communication
Records Management
Data Accuracy and Reporting
Learning Management Systems
Canvas
Canvas Catalog
Webinar and Event Coordination
Financial Processing
Microsoft Office
Qualtrics
Zoom Webinar
Organization and Prioritization
Confidentiality and Discretion

Visa sponsorship

Not detected in the job text

Keywords

Continuing Pharmacy Professional Development
Pharmacy Opioid Agonist Treatment Training
Program Administration
Learner Registration
Enrollment Management
Learner Records
Attendance Tracking
Program Reporting
Canvas
Canvas Catalog
Learning Management Systems
Qualtrics
Zoom Webinar
Webinars
Event Coordination
Continuing Education
Accredited Education
Customer Service
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Processing
Invoice Submissions
Expense Reconciliation
Procurement
Data Collection
Survey Administration

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Work requirements

Jobs in Canada