Jobs in Canada

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Added 1 min ago
TS
Front Line Supervisor (Weekend- Contract)
The Salvation Army in Canada
Toronto, ON
- Part-time
The position of Front-Line Supervisor is an entry-level management position which assists the Assistant Director in managing front-line day-to-day operations of the THHS – Winter Respite.
Added 1 min ago
NH
Home Manager - NH Calgary
Nisa Helpline
Calgary, AB
- Full-time
As Home Manager, you manage relationships with all stakeholders including clients, community partners, donors, staff, management, and senior leaders to champion the mission and vision of…
Added 1 min ago
TU
Senior Program Assistant, Year 1
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Assists with the planning, scheduling and resource management for the relevant courses in Year 1 in collaboration with the Course Directors, Site Leads, Program Managers, and Lectures &…
Added 1 min ago
BE
Manager, Community Engagement - 18-Month Term
BC Energy Regulator
Victoria, BC
- Full-time
…agricultural leased lands, public engagement, and conflict…
Added 1 min ago
AM
Event Manager, Upper Bound
Alberta Machine Intelligence Institute
Edmonton, AB
- Full-time
Conference Planning & Production: Lead the full planning cycle for Upper Bound, from venue and vendor management to run-of-show and on-site delivery, ensuring the conference meets its…
Added 1 min ago
CT
Coordinator, Women’s Services - Warming Spaces
CMHA Thames Valley Addiction and Mental Health Services
London, ON
- $32.24 to $39.6 CAD / hour
- Full-time
…responsibilities that support program Managers and Directors with the management of the day-to-day program functions, providing direction and supervision to Team Lead / Team Leader (if…
Added 1 min ago
UO
Salaried – Non-union Research Assistant/Technician 3
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Administrative Management | Department of Cellular and Physiological Sciences | Faculty of Medicine
Added 1 min ago
MU
Program Administrator
McGill University
Montreal, QC · Bronfman Building
- Full-time
…Node XL a plus. Ability to learn new software as required. Knowledge of the functions of the Desautels Faculty of Management and HEC Montréal an asset. Languages: Fluency of French and…
Added 16 mins ago
E
Registered Practical Nurse (RPN) - PT Zero Hrs - Ridgeview
Extendicare
Ridgeview, ON
- Part-time
Must possess strong written and oral communication, critical thinking, care coordination, time management and customer focus skills; · Must have demonstrated sound clinical knowledge;
Added 16 mins ago
TM
Senior Manager, Skills Development Programs
Toronto Metropolitan University
Toronto, ON
- Temporary
…Skills Development Programs, to join and drive the development, management, and implementation of cybersecurity training programs. In this role, you’ll ensure all programs align with…
Added 16 mins ago
AC
External Financial Reporting Manager
Aston Carter
Toronto, ON
- $55 to $70 CAD / hour
- Full-time
…related disclosures such as Managements Discussion & Analysis, Management Information Circular, Annual Report, and Press…
Added 16 mins ago
SA
Director of Engineering
Schema App
Canada
- Full-time
Schema App is looking for a Director of Engineering to partner with our CTO in leading our engineering organization. You'll set the engineering strategy and operating model, lead our team…
Added 16 mins ago
TU
Research Impact Facilitator, Wine Research & Climate Resilient Agriculture
The University of British Columbia
Kelowna, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted…
Added 16 mins ago
TU
Manager, Student Systems and Insights
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
UBCO | Student Service Centre | Faculty of Management
Added 16 mins ago
TU
Program Coordinator, PHPM Program
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Part-time
Reports to the PHPM Program Manager. Takes direction from Program Manager, Program Director, Associate Program Director and the Program Director-Undergraduate Medical Education. Interacts…
Added 17 mins ago
Tribunal Legal Counsel
Government of Alberta
AB
You must be an active member or must have immediate eligibility for full membership with the Law Society of Alberta
Added 17 mins ago
Executive Director, Provincial Archivist
Government of Alberta
AB
Reporting to the Assistant Deputy Minister of the Heritage Division, as the Executive Director Provincial Archivist of Alberta, you will provide vision, leadership and direction to the…
Added 17 mins ago
SJ
Administrative Assistant, Pharmacy Services
St. Joseph's Health Care London
London, ON
- Full-time
…provide clerical and administrative support to the departmental Director, Managers, and the broader program teams. Primary responsibilities include coordination of the Director's schedule,…
Added 17 mins ago
JI
TI / IT - Directeur(trice), Applications d’entreprise / Director of Enterprise Applications
JAM Industries
Baie-D'Urfé, QC
- Full-time
Added 17 mins ago
MR
Manager, Conference, Event & Theatre Services
Mount Royal University
Calgary, AB
- Part-time
Advanced knowledge of conference management systems, venue scheduling software, and event ticketing systems.
Added 17 mins ago
CL
Lab Manager (Stability Lab)
Cosmetica Laboratories Inc
Toronto, ON · Scarborough, ON
- Full-time
Report To: Director, RAAS (Regulatory Affairs, Analytical, Stability & Compatibility)
Added 17 mins ago
FH
Director of Construction
Fuze HR Solutions
Woodstock, ON
- $190,000 to $230,000 CAD / year
- Full-time
Strong knowledge of Lump Sum, Construction Management, and Design-Build delivery models.
Added 32 mins ago
UO
Program Coordinator, PHPM Program
University of British Columbia
Vancouver, BC · UBCV | School of Population & Public Health (SPPH)
- $5,027 to $5,413 CAD / month
- Part-time
Reports to the PHPM Program Manager. Takes direction from Program Manager, Program Director, Associate Program Director and the Program Director-Undergraduate Medical Education. Interacts…
Added 32 mins ago
UO
Manager, Student Systems and Insights
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
UBCO | Student Service Centre | Faculty of Management
Added 46 mins ago
TS
Front Line Supervisor Night Shift (Contract)
The Salvation Army in Canada
Toronto, ON
- Full-time
The position of Front-Line Supervisor is an entry-level management position which assists the Assistant Director in managing front-line day-to-day operations of the THHS – Winter Respite.

The University of British Columbia

Program Coordinator, PHPM Program

Vancouver, BC, Canada

$5,027 to $5,413 CAD / month · Part-time

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Job details

Pay: $5,027 to $5,413 CAD / month
Job type: Part-time
Apply by: Dec 13, 2026
Working hours: 28 hours per week
Posting language: English
Posted: Nov 13, 2026

Original job description

Job Title

Program Coordinator, PHPM Program

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)

Job Family Group

Staff - Union

Department

PHPM Program | School of Population and Public Health | Faculty of Medicine

Compensation Range

$5,027.00 - $5,413.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

November 27, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is part-time with 0.8 FTE, equivalent to 28 hours per week. Please note that the posted salary range will be prorated to reflect this reduced FTE.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position supports the Public Health and Preventive Medicine (PHPM) and PHPM undergraduate rotations.

The incumbent is responsible for coordination of core operational functions of the program: they will coordinate the resident academic and clinical experiences, implement procedures and processes, coordinate Faculty initiatives, and respond to complex inquiries from learners. In addition, the incumbent coordinates the workflow and activities for the public health theme in the Undergraduate Medical Education Program. The incumbent is given varying degrees of latitude for exercising independent initiative and judgement to develop operational procedures, determine priorities, and coordinate program deliverables.

The Program Coordinator is required to have an extensive understanding of programmatic, site and Faculty of Medicine (FOM) policies and procedures. Additionally, incumbents will develop a large network of relationships with stakeholders within the Health Authorities, Hospital Departments, UBC units, and Postgraduate Offices.

Organizational Status

Reports to the PHPM Program Manager. Takes direction from Program Manager, Program Director, Associate Program Director and the Program Director-Undergraduate Medical Education. Interacts with preceptors, residents, medical students and various healthcare professionals and organizations, along with the office of Postgraduate Medical Education in the UBC Faculty of Medicine.

The School of Population and Public Health (SPPH) is part of the Faculty of Medicine at the Vancouver campus of the University of British Columbia. The School offers six graduate programs (Masters and PhD level) along with a Residency program and undergraduate courses, with a total enrolment for the graduate programs of approximately 350 students. In addition to program-based functions, program managers work collaboratively with other managers and administrative staff in support of the overall education mission of the School.

Work Performed

Program Delivery:

Coordinates workflow and operational processes for the PHPM and PHPM-FM programs.
In collaboration with the PHPM Program Manager, organizes and supports Resident Program Committees; prepares meeting materials, takes minutes and provides additional meeting/workshop support as needed.
Organizes and facilitates educational functions such as orientation, academic half days, practice exams, simulation sessions and scholarship events.
Supports faculty development, which may include CME certificates, workshop organization and newsletter creation.
Responds to complex inquiries and triages dynamic, sensitive, and confidential issues in varying domains such as resident performance, preceptor issues, financial concerns and other elements of program delivery.
Supports the Site Leads, faculty and residents in navigating/interpreting University, Faculty of Medicine, and Postgraduate Education policies; provides input into and maintains tracker for site specific guidelines.
Supports the accreditation processes by identifying areas of risk and providing suggestions for improvement to the PHPM Program Leaders; contributes to accreditation documentation; coordinates logistical aspects of accreditation visits.
Other duties as required.

Undergraduate Medical Education Program Coordination

Liaises with public health sites across BC and coordinates clerkship electives for undergraduate medical students, including maintaining One45 with up-to-date clerkship elective information and evaluations.
Supports the UGME Program Director to promote public health among undergraduate medical students.
Collaborates on the creation of promotional materials to market the program.
Supports medical students by responding to inquiries.
Supports other UGME tasks as needed

Clinical Scheduling:

Supports the Program Manager in securing resident rotations by collaborating and communicating with various health authorities, clinics, hospitals, and departments to confirm capacity, secure placements and develop draft rotation schedule as directed.
Ensures preceptors and hospital administrators are aware of the protected academic sessions and resident time off.
In collaboration with the Program Manager ensure evaluation workflow is set up and tracks completion.
Addresses and escalates scheduling issues on behalf of the preceptor and residents.
Responsible for keeping the online scheduling systems (One45 and CPMS) current with resident and preceptor data.
Liaises with health authority partners to arrange patient system records access, training and hospital access.
Liaises with PGME office to secure housing for residents.

Academic Curriculum and Sessions:

Supports scheduling of speakers for Academic Half Day (AHD) topics at the direction of the Program Manager and Faculty Theme Lead.
Using the learning management system, distributes objectives, cases and all supporting documentation to residents and presenters.
Responsible for tracking resident attendance at AHD.
Responsible for securing rooms and video conferencing options and coordinating and troubleshooting issues during the session's delivery, and providing onsite support as needed
Maintains an in-depth knowledge of the financial policies and procedures in relation to the PHPM and Integrated-PHPM-FM program, with emphasis on resident reimbursement, teaching payments and faculty reimbursement.
Tracks, calculates and submits academic teaching payments.
Authorizes expenditures within prescribed limits, triages resident reimbursements paid by PGME and drafts communication pertaining to PGME reimbursement policies.

Assessment & Evaluation:

Supports the Program Manager to maintain/update individual academic records for residents; including tracking and escalating performance, or professionalism related issues.
Monitors assessment and evaluation of residents through the online system; responsible for disseminating assessment forms promptly.
Coordinates and supports the Competency Committee meetings including gathering materials and minuting the meetings as directed.
Disseminates and tracks completion of resident assessment, teacher assessment and rotation evaluations

Resident Support:

Maintains accurate resident records in the Resident Management System and One45 relating to vacation and leaves/absences.
Plans, organizes and executes program events such as orientations and graduations. Supports resident retreats and other events as required.
Administrative lead for the Wellness Committee including arranging meetings, minuting meetings, action follow up and supporting wellness initiatives as required.
Responds to inquiries by residents in alignment with the Resident Doctors of BC Collective Agreement, PGME-level policies, and program-specific policies.

Consequence of Error/Judgement

Errors in monitoring and processing financial transactions may lead to delayed payment to clinical faculty and residents, or funding shortfall for the site.
With respect to the handling of confidential and delicate matters, inappropriate action may result in breaches of confidence and/or would negatively reflect on the program and could potentially lead to the withdrawal of a teaching site.
Error in judgment or ineffective communication may lead to loss of educational opportunities, clinical shortages, or even patient safety issues.
This position will be responsible for access, collection, use and disclosure of personal information in accordance with the BC Freedom of Information and Protection of Privacy Act (RSBC 1996) and other UBC privacy and security policies. This position requires employees to work under strict confidentiality requirements; internal procedures and policies to protect personal information must be followed and adherence to these requirements will be regularly reviewed by the employer.

Supervision Received

Works independently under broad direction. The incumbent is expected to be able to take initiative, problem-solve, and apply discretion to determine course of action and then follow through independently. Reports to the PHPM Program Manager and takes direction from Program Manager, Program Director, Associate Program Director and the Program Director-Undergraduate Medical Education.

Supervision Given

N/A

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Previous medical education or post-secondary administrative experience an asset.
Experience with working in a collaborative, team environment.
Proven experience in dealing with a diversity of people in a calm, courteous, and effective manner.
Flexibility to assist with occasional special events outside of normal working hours.
Familiarity with MS Office Suite and comfortable with navigating a variety of administrative web-based systems.
Excellent organizational skills including setting priorities and managing multiple tasks.
Excellent problem-solving skills, and the ability to navigate in the changing landscape of medical education.
Ability to take initiative, determine course of action and then follow through independently.
Ability to communicate effectively, both verbally and in writing.
Ability to work independently and productively in a hybrid and distributed work environment.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinates operational and educational activities for the Public Health and Preventive Medicine residency and undergraduate programs, including scheduling, curriculum sessions, assessments, accreditation, and program events. Supports residents, faculty, preceptors, and medical students while managing records, reimbursements, stakeholder communications, and confidential issues.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience. Preferred qualifications include medical education or post-secondary administrative experience, strong organization and communication skills, proficiency with Microsoft Office and web-based systems, and the ability to work independently in a hybrid, distributed environment.

Skills

Program Coordination
Medical Education Administration
Clinical Scheduling
Curriculum Coordination
Assessment and Evaluation
Accreditation Support
Financial Administration
Resident Support
Event Planning
Stakeholder Relations
Policy Interpretation
Confidential Information Handling
Problem-Solving
Prioritization
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Public Health and Preventive Medicine
Medical Education
Program Coordination
Residency Program
Undergraduate Medical Education
Clinical Rotations
Clerkship Electives
Clinical Scheduling
One45
CPMS
Learning Management System
Accreditation
Curriculum Coordination
Academic Half Day
Competency Committee
Assessment and Evaluation
Resident Management System
Faculty Development
Resident Reimbursements
Teaching Payments
Financial Policies
Confidentiality
Privacy and Security Policies
Stakeholder Relations
Microsoft Office
Event Planning

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Work requirements

Jobs in Canada