Jobs in Canada

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Added 10 mins ago
B
Senior Building Structural Engineer
BPA
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Manage the delivery of projects, overseeing the work of junior/intermediate engineers, EITs, and technical staff, to ensure their work is complete and conforms to all code and company…
Added 10 mins ago
Environmental Planner
GHD Group Pty Ltd
Toronto, ON
…energy, and urbanization. Our Ontario offices are seeking an Intermediate Environmental Planner to support our growing Impact Assessment and Permitting practice. Working as part of a…
Added 3 hours ago
NG
IT Specialist (Systems & Applications)
New Gold Inc.
Emo, ON
- Full-time
When you advance your career at New Gold, you are joining a Canadian-focused intermediate gold mining company engaged in the operation, development and exploration of mineral properties.…
Added 4 hours ago
M
RQ00838 - Solution Architect - CRM - Senior
Maarut
Toronto, ON
- Contract
Subscription Edition upgrades through supported intermediate stages.
Added 7 hours ago
T
Dynamics/Sharepoint Architect
TEKsystems
Toronto, ON
- $125 to $145 CAD / hour
- Contract
Direct experience leading SharePoint 2013 to SharePoint Subscription Edition upgrades through supported intermediate stages.
Added 7 hours ago
SYSTEMS INTEGRATION SPECIALIST (AMANDA Developer/Administrator)
City of Toronto
Toronto, ON
…integration, modernization, and support of enterprise business applications, including legacy and current versions of the AMANDA platform and…
Added 7 hours ago
UO
Intermediate Specialist, Academic Advising
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Applications must be received BEFORE (YYYY/MM/DD):
Added 8 hours ago
Y
GET
Yokogawa
NB · Chiasson Office, NB
- Full-time
Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for…
Added 8 hours ago
Clerk Typist
Health Sciences North
Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
Added 8 hours ago
Clerk Typist
Health Sciences North
Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
Added 8 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Added 11 hours ago
SM
RQ00247 – Automation Developer – Intermediate
S M Software Solutions Inc
Toronto, ON
- Full-time
Onsite Requirement: 3 days per week, subject to Hiring Manager discretion
Added 11 hours ago
IT - Intermediate Developer
Canada Cartage Group of Companies
Mississauga, ON
We’re looking for a hands-on Intermediate Developer to help modernize and scale our enterprise platform within a fast-moving transport and logistics environment.
Added 13 hours ago
LH
Career Counsellor
Lifemark Health Group
Calgary, AB
- Full-time
Knowledgeable with social media platforms such as LinkedIn, Facebook, Twitter, as well as key job search sites including Glassdoor, Indeed, CareerBuilder for job searching and applications
Added 14 hours ago
YO
CFD Supervisor Level 1 - Before & After
YMCA of Greater Toronto
Orangeville, ON
- Full-time
Valid Standard First Aid and CPR Level C certification OR Intermediate First Aid and CPR level C certification issued by a WSIB approved provider prior to the first day of work.
Added 14 hours ago
TT
Intermediate or Senior Civil Engineer
Tetra Tech
Terrace, BC
- Full-time
Tetra Tech is adding an Intermediate or Senior Civil Engineer to our Western Canada Engineering team based in Terrace, BC . This position is based in Terrace, BC.; however, we welcome…
Added 14 hours ago
TT
Intermediate or Senior Civil Technician/Technologist
Tetra Tech
Terrace, BC
- Full-time
Must possess a valid Class 5 Driver's License and must provide current drivers abstract
Added 14 hours ago
EG
HR Generalist (Contract)
Emterra Group
Oakville, ON
- Contract
Proficient in MS Office Suite (advanced knowledge of Outlook, Word; intermediate Excel and PowerPoint).
Added 14 hours ago
EG
HR Generalist
Emterra Group
Oakville, ON
- Full-time
Proficient in MS Office Suite (advanced knowledge of Outlook, Word; intermediate Excel and PowerPoint).
Added 14 hours ago
TT
Intermediate Geotechnical Engineer
Tetra Tech
AB · Edmonton, AB
- Full-time
Tetra Tech is adding an Intermediate Geotechnical Engineer to our Geotechnical Engineering team based in Edmonton, AB .
Added 14 hours ago
A
RQ00838 – Senior Microsoft Dynamics CRM & SharePoint Solution Architect – On-Premises Upgrade
Amyantek
Toronto, ON
- Contract
Manager Notes Must Haves:
Added 14 hours ago
YU
Work Integrated Learning Programs Coordinator
York University
Markham, ON
- Contract
MS Word (intermediate to advanced), MS Excel (intermediate), MS Access(intermediate), MS PowerPoint (intermediate). email (i.e., Outlook).
Added 14 hours ago
SN
Deskside Technician II
Stefanini North America and APAC
Toronto, ON
- Full-time
Coordinate effectively with third-party vendors, OEMs, and internal support groups (network, security, applications)
Added 15 hours ago
H
Geographic Information Systems(GIS) Analyst
HCLTech
AB · Edmonton, AB
- $102,000 to $138,000 CAD / year
- Full-time
As a GIS Systems Analyst, you will play a pivotal role in supporting the deployment and maintenance of geospatial applications across Power, Water, and Drainage business units. You will…
Added 15 hours ago
P
Software Engineer
PointClickCare
Mississauga, ON
- Full-time
· Many of our open jobs in Engineering are filled with internal employees. A SW Developer will typically progress to an Intermediate Software Engineer. There are also opportunities to move…

The University of British Columbia

Registration and Administration Associate

Vancouver, BC, Canada

$4,443 to $4,668 CAD / month · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $4,443 to $4,668 CAD / month
Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 2 (Gr5)

Job Title

Registration and Administration Associate

Department

Administration and Communications | Continuing Professional Development | Faculty of Medicine

Compensation Range

$4,443.00 - $4,668.00 CAD Monthly

Posting End Date

October 14, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

Applicants are encouraged to submit a cover letter. Selected candidates will be required to complete an assessment as part of the recruitment process.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This Registration and Administration Associate position supports the registration processes among all UBC CPD programs and provides external support to learners and administrative support to colleagues. This role links registration functions between external partners and internal workflows, including data entry, pre- and post-event communications, occassional in-person and online event support, office administration and financial processing.

The Registration and Administration Associate completes tasks associated with registration functions, including systems management and documentation, learner records and reporting, event support and communication, and financial processing, with a strong focus on positive learner experiences and effective internal processes.

Organizational Status

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

UBC Faculty of Medicine Vision: To Transform Health for Everyone

The Faculty of Medicine - comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and over 10,000 clinical faculty members - is composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

Reports to the Registration Specialist and works collaboratively among UBC CPD teams.

Work Performed

Registration systems management and documentation

Enters customized registration details for learning activities, including webinars, conferences and eLearning modules with unique needs
Solves online registration system issues and escalates complex issues to the appropriate resources
Creates and updates standardized registration procedures, policies, and workflows in collaboration with the UBC CPD team
Updates the registration training manual and communicates changes
Participates in regular meetings with the registration team and internal teams to provide registration updates on tasks and progress with Asana
E-mailing relevant materials to individuals requesting information on a course

Learner records and reporting

Maintains accurate learner records among several registration and communication systems, including duplicate accounts and registrations issues, and identifying any data anomalies and escalating these issues
Clears unpaid learner accounts prior to the commencement of the learning activity
Provides registration updates and reports, as required
Ensures data compliance for privacy and confidentiality
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Financial processing and administration

Process registration-related refunds in accordance with the cancellation policy specific to each course or event
Prepares financial reports and supports quarterly forecasting as needed
Resolve outstanding payments, resolves vendor and payment processing issues with UBC CPD & UBC Central Finance teams, including refund and payments; escalates complex issues as necessary
Uses tact and discretion when discussing problems and eliciting sensitive or confidential information regarding payments
Understand and adhere to policies and procedures of CPD's third party payment systems
Reconciles and allocates registration fee payments through the UBC finance processing system
Sorts and distributes incoming mail to CPD staff (as needed)
Handles couriered items for the CPD staff (as needed)
Maintains office supplies inventory and coordinates monthly supply orders
Update and maintain master files for speakers and sponsors
Ensures accuracy and completeness of shipping materials
Additional administrative support, as required

Event support and communication

Responds to learner inquiries and solves issues related to registration status, account errors, technical issues or payment processing
Communicates with prospective registrants to inform them of vacancies in limited registration courses if on waiting list
Plans and produces customized conference packages for multiple conferences at the same time with varying deadlines and details, including:
- using data manipulation from the registration system
- use Microsoft Excel to organize reports and merge information for badge creation
- Use Microsoft Word to create name badge and report templates
- Plans advance preparation of supplies and materials for each event
- As requested, provides assistance onsite at conferences and events, including the preparation and distribution of participant kits, greeting guests, providing directions, packing and unpacking supplies
- Liases clearly and proactively with program assistants about changes, adjustments or registration issues with individual programs

Consequence of Error/Judgement

The Role of the Registration and Administration Associate interacts directly with learners and external collaborators. Failure to exercise tact and good judgement could result in negative reputational consequences for the organization. Failure to comply with accreditation and financial policies poses operational risk.

Supervision Received

Works collaboratively under minimal supervision and reports to the Registration Specialist.

Supervision Given

May provide occasional oversight to part-time staff or co-op students in the completion of tasks.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus three years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience working with complex registration systems is an asset.
Significant customer service experience required.
Ability to effectively use Word, Excel, Outlook, Internet, and databases preferred at an intermediate level.
Effective oral and written communication, interpersonal, customer service and organizational skills.
Ability to be thorough, accurate, and have a high level of attention to detail.
Ability to accurately proofread spelling, grammar and punctuation.
Ability to be polite and pleasant on the phone and in person.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to be accurate with attention to detail.
Ability to work both independently and in a team environment.
Ability to lift and move boxes, up to 10 kg.
Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
Ability to anticipate problems and issues and plan ahead.
Experience in writing code/HTML is an asset.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage registration systems, learner records, reporting, communications, and registration-related financial processing for UBC Continuing Professional Development programs. Support conferences and events through customized materials, participant assistance, and coordination with internal teams and external learners.

Requirements

Requires high school graduation, one year of post-secondary education, and three years of related experience, or an equivalent combination. Significant customer service experience, strong communication and organizational skills, accuracy, and proficiency with common office software are required or preferred; experience with complex registration systems and HTML is an asset.

Skills

Learner Records Management
Customer Service
Financial Processing
Data Entry
Reporting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Management
Written Communication
Oral Communication
Attention to Detail
Event Support
Time Management
HTML

Visa sponsorship

Not detected in the job text

Keywords

Registration Systems
Learner Records
Data Entry
Reporting
Customer Service
Financial Processing
Refunds
Payment Reconciliation
Privacy and Confidentiality
Microsoft Excel
Microsoft Word
Microsoft Outlook
Databases
Asana
HTML
Event Support
Conference Packages
Name Badges
Communications
Office Administration
Continuing Professional Development
Accreditation Policies
Data Quality
Workflow Documentation
Vendor Coordination

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Work requirements

Jobs in Canada