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Added 3 mins ago
T
Executive Assistant II
TD
Toronto, ON
- Full-time
In this role, you will provide a broad range of administrative and general office support to the Office of the CRO including coverage for the Executive Assistant to the Group Head & Chief…
Added 3 mins ago
SA
Clinic Assistant-Renal- Temporary Part Time
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
The Clinic Assistant provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily…
Added 3 mins ago
VS
Administrative Assistant (2026-11094)
Verve Senior Living
Mississauga, ON
- Part-time
…residences. Under the direction of the Office Manager, provides administrative support including clerical and reception duties for the efficient operation of the…
Added 4 mins ago
TG
Legal Assistant/Paralegal
TGA Group
Toronto, ON · North York, ON
- $65,000 to $80,000 CAD / year
- Full-time
The Legal Assistant / Paralegal will provide legal and administrative support across multiple business divisions, including real estate, property management, construction and restoration…
Added 4 mins ago
PS
Manager
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Toronto, ON · Greater Toronto Area, Canada
- $85,000 to $95,000 CAD / year
- Contract
Seeking a Manager of Board Governance & Executive Assistant to oversee board governance operations and provide senior-level administrative support to the President & CEO.
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Assistant·e Opérations Studio / Workplace Assistant
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Montreal, QC
- Full-time
Qu'attendons-nous de notre Assistant·e Opérations Studio ?
Added 4 mins ago
PM
Pharmacy Assistant
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Toronto, ON · Scarborough, ON
- $18 to $19 CAD / hour
- Part-time
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WF
Intern - Office Move Assistant
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Toronto, ON
- Full-time
This is a full-time position based in the Toronto office, with on-site attendance five days per week
Added 32 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
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Niagara Falls, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 33 mins ago
PD
C213 - Program Assistant - (Part Time)
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Surrey, BC
- Part-time
The Program Assistant supports the daily operations of the facility and supports clients by providing a variety of day-to-day physical, emotional, and social supports, life skills…
Added 33 mins ago
SW
ScotiaMcLeod Branch Operations Assistant - Hamilton (Contract)
Scotia Wealth Management
Hamilton, ON
- Contract
As a Branch Operations Assistant you will provide operations and administrative support to the Branch Management Team and the Advisor teams.
Added 33 mins ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Mississauga, ON
- Full-time
As a Pharmacy Data Specialist, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 33 mins ago
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DIRECTOR / ASSISTANT VICE PRESIDENT, CREDIT AND INVESTMENT RISK MANAGEMENT - Growth and Transition Capital
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Montreal, QC
- Full-time
The Director / Assistant Vice President (AVP), Credit & Investment Risk Management (CIRM), in collaboration with the Vice President, CIRM will maintain and improve the quality of BDC’s…
Added 33 mins ago
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Physician Assistant/Clinical Assistant- Renal- 20078103
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Winnipeg, MB
- Full-time
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Added 33 mins ago
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Physician Assistant/Clinical Assistant - Pediatric Infectious Diseases (Tuberculosis)- 20078743
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Winnipeg, MB
- Full-time
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Added 33 mins ago
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SHARED HEALTH PROVINCIAL SPECIALTY LEAD - CRITICAL CARE
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Assistant Manager-Scarborough, ON
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Added 48 mins ago
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Added 48 mins ago
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Senior Program Assistant, Year 1
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Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
…staff at the IMP, NMP, and SMP, and collaborates with other administrative staff at…
Added 48 mins ago
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Recruit and hire hourly staff; participate in hiring supervisors and assistant managers.
Added 48 mins ago
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- Full-time
Recruit and hire hourly staff; participate in hiring supervisors and assistant managers.
Added 48 mins ago
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Added 48 mins ago
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Medical Office Assistant
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Added 48 mins ago
Learning Services Assistant - FLAS - App D
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The Learning Services Assistant plays a key role in the daily operation of the Faculty office by coordinating administrative services, supporting faculty and students, managing office…
Added 48 mins ago
Assistant, Night Operations - Campus Services - RPT
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Reporting to the Manager, Residence Operations, the Night Operations Assistant supports the overnight operations of the Residence. The Night Operations Assistant will be working with Front…

The University of British Columbia

Systems Support/Data Analyst

Vancouver, BC, Canada

$6,143.67 to $8,830.25 CAD / month · Full-time

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Job details

Pay: $6,143.67 to $8,830.25 CAD / month
Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Job Title

Systems Support/Data Analyst

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Family Group

Staff - Non Union

Department

CBME and Accreditation Support | Medical Postgraduate | Faculty of Medicine

Compensation Range

$6,143.67 - $8,830.25 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

December 1, 2027

Posting End Date

November 20, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a one-year term with the possibility of extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The UBC Faculty of Medicine, through its Office of Postgraduate Medical Education (PGME), provides postgraduate medical training in over 75 Royal College and Family Medicine training programs. These programs span multiple training sites and are distributed to clinical academic campuses and affiliated regional centers across the province. The PGME Office offers a collaborative and professional environment dedicated to supporting learners, faculty, and staff. We believe in ongoing improvement and innovation and offer a respectful team-oriented culture that values the dedication and innovation of all staff who contribute to our mission.

The Systems Support/Data Analyst will work closely with postgraduate programs, Faculty of Medicine’s internal technology team, Digital Solutions, as well as system representations from the Elentra Cloud Platform. These technical teams support and facilitate the implementation of Elentra as an assessment, curriculum, and evaluation system for PGME. In addition, the Systems Support/Data Analyst troubleshoots and provides a continuous improvement approach to UBC’s role in developing CBME (Competence Based Medical Education) systems as required by accreditation standards. Your proven track record of successfully working with groups in a fast-paced, results-oriented environment will enable PGME’s academic success.

ORGANIZATIONAL STATUS

Reports to the CBME Project Manager, PGME in the Faculty of Medicine, Dean's Office. Takes direction from the Associate/Assistant Deans PGME, the Faculty Leads, CBME, and the PGME Senior Manager.

WORK PERFORMED

Development and Support:

Develops and manages the quality checking assessment and evaluation tools in the assessment system, Elentra.
Identifies process implications of the assessment tools and makes recommendations for deficiencies, process changes, and improvements.
Liaises with internal and external groups to discuss system needs and identify system development and integration opportunities.
Gathers, validates, and prioritizes PGME and program requirements as needed.
Collaborates with FOM Digital Solutions and/or the Elentra Cloud Technical Support in developing user test cases and validates test results during user acceptance testing and system acceptance testing stages.
Troubleshoots problems with program users or other system support leads and liaises with FOM Digital Solutions and/or the Elentra Cloud Technical Support to resolve technical issues.
Plans and implements change management and communications, in consultation with the Project Manager(s), for system roll-out to ensure adequate user support.
Manages communication regarding issues experienced with the assessment tools and notifies faculty, administrators, and postgraduate trainees.
Ensures compliance with guidelines, data entry standards, and procedures; develops, implements, and documents best practices regarding input of assessment tools and other data.

Operations & Training:

Manages and triages support requests for the assessment and evaluation systems to the various partners or system developers (primary platform is UBC Service Now).
Troubleshoot problems with partners and identify solutions.
Provides business procedural support and guidance on how to complete tasks.
Analyzes procedural support requests and maintains the general CBME email address.
Delivers training presentations to learners, faculty, and staff, including weekly Elentra drop-in sessions.
Communicates announcements, updates, and outages and serves as the main contact with end users for communications related to relevant assessment and evaluation systems.
Develops, maintains, and delivers a training plan for the relevant systems supported by the role.
Develops and updates procedures manual for the role.

Data Extraction, Analysis and Reporting:

Extracts and analyzes complex and technical data for use by the PGME Office and programs.
Performs analysis and presents findings from data extractions for reporting to CBME Faculty Leads, PGME sub-committees, and PGME Deans.
Designs and runs activity reports and presents results.
Designs surveys using platforms such as Qualtrics for CBME program evaluation and other educational and evaluation activities.
Synthesizes and analyzes data, prepares reports, and presents survey results for use by internal and external partners.

Project Coordination:

Develops communication materials such as websites, newsletters, and presentations.
Monitors system timelines and deliverables to ensure deadlines are met and notifies the Project Manager(s) of potential problems.
Participates in the planning, programming, and implementation of related CBME activities as part of a team and consistent with identified responsibilities established for all team members.
Develops and maintains online project files and folders related to the systems, in compliance with British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA) and manages privacy through UBC Privacy Matters directives.
Communicates system status updates, flags mandatory reporting deadlines, and reviews priorities of work in progress.
Attends appropriate CBME administrative meetings, educational presentations, and conferences.
Other related duties, including administration, meeting scheduling as required.

CONSEQUENCE OF ERROR

This role will have access to confidential data. Errors in judgment may result in security breaches for the Faculty of Medicine. Errors in planning, analysis, and design may impact operational efficiencies or result in misinterpretation of data.

SUPERVISION RECEIVED

Works independently under limited supervision.

SUPERVISION GIVEN

None.

Qualifications

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Undergraduate degree in relevant discipline. Minimum of two years’ experience or the equivalent combination of education and experience.
Direct experience in Postgraduate and/or Undergraduate Medical Education preferred. Intermediate to advanced level computer skills in common business applications such as Microsoft Office and SharePoint, Teams.
Demonstrated critical thinking and analytical skills to review information, identify and prioritize problems, and propose appropriate solutions.
Demonstrated communication skills in both informal and formal settings, including group facilitation and training.
Demonstrated customer-care focus including resolving complaints; exercising sound judgment, and a professional and courteous manner.
Comfortable with new technology, and able to promote the use of new tools and techniques to a wide user community.
Experience in using a wide range of computer and administrative systems such as Microsoft Office, One45, RMS, AccessUBC. Ability to interpret requirements, create process and procedure structure.
Excellent interpersonal, communication, and problem-solving ability.
Ability to effectively work with clinical faculty and key partners.

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More about this job

Responsibilities

Supports and improves the Elentra assessment and evaluation systems by gathering requirements, troubleshooting issues, coordinating testing and system changes, and training users. Extracts and analyzes data, prepares reports and surveys, and coordinates communications, project timelines, and privacy-compliant records for postgraduate medical education programs.

Requirements

Requires an undergraduate degree in a relevant discipline and at least two years of experience or an equivalent combination of education and experience; experience in postgraduate or undergraduate medical education is preferred. Candidates should have strong analytical, communication, customer-service, problem-solving, and training skills, intermediate-to-advanced business application skills, and experience with administrative systems.

Skills

Systems Support
Data Analysis
Data Extraction
Reporting
Elentra Administration
Troubleshooting
Requirements Gathering
User Acceptance Testing
Change Management
Training and Facilitation
Survey Design
Process Improvement
Project Coordination
Privacy and Data Protection
Microsoft Office
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Elentra
Postgraduate Medical Education
Competency-Based Medical Education
Assessment Systems
Evaluation Systems
Data Extraction
Data Analysis
Activity Reporting
Qualtrics
Microsoft Office
SharePoint
Microsoft Teams
One45
RMS
AccessUBC
UBC ServiceNow
User Acceptance Testing
System Acceptance Testing
Requirements Gathering
Troubleshooting
Change Management
Training
Survey Design
Process Improvement
Project Coordination
Data Privacy
FIPPA
Accreditation
Medical Education

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Jobs in Canada