Find work in Canada.

541,842 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 29 mins ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
As a Senior Real Estate Services Coordinator, you will be a key contributor to the success of our property management operations, providing high-level administrative, financial, and…
Added 43 mins ago
IR
Coordonnateur des opérations - Operations Coordinator
Ice River Sustainable Solutions
Lachute, QC
- Full-time
Added 43 mins ago
CI
Human Resources & Health and Safety Coordinator
CCW Inc. architectural millwork casework
Waterloo, ON
- Full-time
We are seeking an organized and detail-oriented Human Resources & Health and Safety Coordinator to support our architectural millwork manufacturing operation. This role is responsible for…
Added 43 mins ago
T
Senior Marketing Coordinator
Truman
Calgary, AB
- Full-time
hospitality business. We are looking for an experienced Senior Marketing Coordinator to turn business
Added 43 mins ago
UO
Health and Safety Coordinator (2026-MP-23)
University of Windsor
Windsor, ON
- Full-time
Reporting to the Manager of Employee Safety and Wellness, the Health and Safety Coordinator is responsible for supporting a safe and healthy work environment by managing and coordinating…
Added 1 hour ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 1 hour ago
CA
Project Change Coordinator- NexGen Rook I
Cementation Americas
La Loche, SK
- Full-time
The Project Change Coordinator supports the identification, assessment, documentation, and reporting of project changes, trends, early warnings, and potential claims. The role maintains…
Added 1 hour ago
QM
Executive Coordinator - Governance & Board Support
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Temporary
Position: Executive Coordinator - Governance & Board Support
Added 1 hour ago
CO
Booking Coordinator
City of Grande Prairie
Grande Prairie, AB
- Full-time
You will balance multiple bookings, equipment requirements, and user needs to ensure accurate scheduling and an exceptional customer experience.
Added 1 hour ago
G
Operations Coordinator- FR
GardaWorld
Kingston, ON
- Full-time
As an Operations Coordinator, you will play a key role in workforce scheduling, administrative support, compliance follow-ups, recruitment coordination, and daily operational support.
Added 1 hour ago
SL
Production Team Lead
Strescon Limited
Bedford, NS
- Full-time
Previous experience as a Lead Hand, Foreperson, Crew Leader, Coordinator, or Supervisor would be considered an asset
Added 1 hour ago
KD
Project Coordinator
Kelly Deck Design
Vancouver, BC
- Full-time
The Project Coordinator keeps projects moving on schedule, keeps clients, consultants, vendors and our own team well informed, and gives our designers the space to focus on design. You will…
Added 1 hour ago
L
Senior Project Coordinator, ICI Building Construction
Ledcor
Bradford West Gwillimbury, ON · Toronto, ON
- Full-time
You are a Senior Project Coordinator with over 5 years of experience working in multi-disciplinary commercial construction projects. As an integral part of the project team, you will be…
Added 1 hour ago
A
Project Coordinator
ATCO
Yellowknife, NT
- Full-time
ATCO Frontec is seeking a proactive Project Coordinator for its North of 60 team. The role supports facilities management, construction and infrastructure projects and day-to-day main…
Added 1 hour ago
VC
Program Coordinator, Community Support Services - Part-time 0.5
VON Canada (Ontario)
Woodstock, ON
- $24.18 to $25.69 CAD / hour
- Part-time
The Program Coordinator, Central Intake, serves as the first point of contact for Community Support Services available for clients, caregivers, and referral services. Assisting stakeholders…
Added 1 hour ago
TH
Registered Practical Nurse (RPN) - Temp PT (12 months)
The Hospice of Windsor and Essex County
Leamington, ON
- $30.99 to $35.81 CAD / hour
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 1 hour ago
E
Assignment Coordinator
Extendicare
North Bay, ON · ParaMed Admin Office - NE (McIntyre St.)
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Coordonnateur(trice) – Achats indirects et fournisseurs
Recrute Action
QC · Saint-Eustache, Mirabel, Québec
Coordinate maintenance service requests with external vendors, including requests for quotations, purchase orders, scheduling, and follow-ups.
Added 1 hour ago
TC
Suites Coordinator
The City of Guelph
Guelph, ON
- Other
Resumes are being accepted for the position of Suites Coordinator with the Sleeman Centre, Culture and Recreation. Reporting to the Supervisor, Food and Beverage Services, the successful…
Added 1 hour ago
V|
Gestionnaire de projets / Project Manager
Veolia | North America
Montreal, QC
- Full-time
…Your primary roles are those of planner, support provider, coordinator, and…
Added 1 hour ago
A
BDC Agent - Parkland Chrysler Dodge Jeep Ram
AutoCanada
Spruce Grove, AB
- $40,000 to $50,000 CAD / year
- Other
…service. You will primarily handle inbound and outbound calls, scheduling service appointments, addressing general inquiries about sales and service, and connecting customers with the…
Added 1 hour ago
A
Recruitment Coordinator
Adecco
AB · Edmonton, AB
- $30 to $32 CAD / hour
- Full-time
Adecco is seeking a Recruitment Coordinator for a leading heavy equipment company in Acheson, AB. This is an excellent opportunity for a recruitment professional who enjoys sourcing talent,…
Added 1 hour ago
IM
Shop Operations Manager
Impossible Metals
Collingwood, ON
- Full-time
Coordinate repairs and preventative maintenance for company-owned vehicles and work with the Office & Operations Coordinator on facility, contractor, and operational tasks that span both…
Added 1 hour ago
S
HP Indigo Machine Operator
SinaLite
Markham, ON
- Full-time
Added 2 hours ago
Structural Design Coordinator - Kiewit Power Engineering - Calgary, AB
Kiewit
Calgary, AB
…and/or reviewing structural calculations, developing plans, scheduling tasks to meet client needs, as well as mitigating risk to keep our construction crews…

The University of British Columbia

Undergraduate Programs Assistant

Kelowna, BC, Canada

$4,981 to $5,713 CAD / month · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $4,981 to $5,713 CAD / month
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Job Title

Undergraduate Programs Assistant

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Family Group

Staff - Union

Department

UBCO | Administrative Support | Departments of Computer Science & Math, Physics, Statistics | Irving K. Barber Faculty of Science

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

November 9, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position will provide student, faculty and financial related administrative support to the Department Head(s), faculty and staff in the Departments of Computer Science and Physics, Mathematics and Statistics. This includes assisting with the education plan and timetabling; student registration and hiring, and assisting with departmental financial processes. This position exercises initiative and judgment to assess and respond to issues and to resolve administrative problems, works effectively using database and web-based programs and performs general routine office procedures.

Organizational Status

This position reports to the Department Manager, with a dotted-line report to the Head(s) of Department. This position interacts with students, staff, faculty members, Enrolment Services, Student Development and Advising, Human Resources, Finance Operations, Facilities Management and other faculties and schools administration.

Work Performed

Education Plan, Course Scheduling and Registration

Assists with the Departments' Education Plan, timetabling, and scheduling processes
Maintains the Departments' Education Plan by performing data entry at Department Heads' direction
Drafts the Summer timetable for the Department Heads' review/approval
Inputs the Education Plan (exclusive of Professional Programs) into the Web Data Collector (WDC) for the Winter and Summer sessions
Collects and inputs instructor availabilities in WDC
Programs course Modes of Delivery (MOD) and subsequent changes in Workday; communicates changes to students and Faculty contacts as applicable; requests room removals
Works directly with the Lab Manager (Physics/Astronomy) to determine lab schedules in Department restricted space for WDC entry
Assists the Department Head(s) with annual Degree Pathway reviews; communicates Degree Pathway changes to Academic Scheduling/Enrolment Services
Collects feedback from the Associate Heads, Program Advisors, and Faculty for the Department Heads' review/approval regarding course scheduling rules, course conflicts/issues, and instructor availabilities during the scheduling process; submits and tracks required changes to Enrolment Services
Attends meetings with Enrolment Services and impacted discipline Associate Heads for course conflict resolution and scheduling of unscheduled sections
Manages course scheduling by adding and removing course sections (lectures, labs, tutorials and/or seminars) as required in accordance with established guidelines. This involves close monitoring of enrolment and waitlists of courses, reporting course demands to the Department Head, and rescheduling sections into appropriate rooms while minimizing student registration impact (due to size, facilities and timetable conflict).
Submits scheduling requests pre- and post-schedule as approved by the Department Head (course addition, course cancellation, section addition, room change, time change, instructor addition/removal)
Assists with student registration; records and communicates appropriate changes to student records in the Workday
Notifies students of course expansions or cancellations inclusive of new lectures, labs, tutorials and/or seminars as applicable
Assists with prerequisite and corequisite course checks; reviews and sends missing activity notices in accordance with established guidelines; reviews conflicted registrations and contacts applicable Faculty administration in accordance with Department and Faculty policy; notifies students as required before the add/drop date each term based on established guidelines
Assists with processing prerequisite waiver and corequisite waiver requests; registers approved students to appropriate sections; updates student records with applicable approval or denial notations
Assists with processing XMT approvals and registers students to appropriate XMT sections

Administrative and Department Financial Process Support

Assists with Sessional recruitment and hire processes; creates and communicates sessional advertisements to Faculty administrator for posting at the Department Heads' direction; collects applications for review and appointment; ensures instructor course Canvas access and attachment in Workday
Manages the administration and hiring processes of all undergraduate student hires inclusive of Undergraduate Teaching Assistants (UTA), Undergraduate Academic Assistants (UAA), Markers, and Work Study/Work Learn students
Collects, records, uploads, files and/or appropriately disposes of all confidential documents required for student hires (personal data, study permits, SIN numbers)
Provides Workday set-up information to student employees (IDs)
Prepares and posts Qualtrics Teaching Assistant applications for the Department Heads' approval; tracks undergraduate appointments and hire processes in coordination with the TA Coordinator and Associate Heads Undergraduate
Responds to inquiries from students, faculty members, staff, other UBC departments and the general public
Initiates and processes requisitions for payment/expenses
Reconciles a department VISA card
Reconciles financial expenses for Department staff or faculty, if delegated by that individual

Performs other related duties as required, including assisting the other Department Assistants as needed and provides coverage while the other Department Assistants are away.

Consequence of Error/Judgement

This position has access to confidential correspondence, final exams, financial and academic records, and personal information for students, staff and faculty. Poor judgement or errors in processing confidential materials and correspondences could have an adverse effect on the work of the Department Head. Access to this wide range of information requires the employee to exercise judgment in maintaining the confidentiality of the information. A breach of privacy and policy may have serious financial implications to the University. Must be able to exercise a great deal of judgment and initiative in dealing with administrative matters where there are no established policies, procedures or guidelines.

Supervision Received

This position works under the direct supervision of the Department Manager, with a dotted-line report to the Heads of Department. This position carries out familiar phases of work independently and in accordance with established procedures; however, is expected to be able to take initiated, problem-solve, determine course of action and then follow through independently without supervision.

Supervision Given

The position is not responsible for the supervision of others.

Minimum Qualifications

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline.
Over three years of related experience or an equivalent combination of education and experience.
Experience in a university setting providing administrative assistance to executives is preferred.
Intermediate proficiency in MS Office software which includes Word, Excel, Access, Publisher, Outlook and PowerPoint. Must have knowledge of Adobe PDF.
Knowledge of University policies and procedures is an asset.
Able to maintain accuracy and attention to detail.
Excellent oral and written communication skills.
Able to effectively manage multiple tasks and priorities.
Excellent organizational skills are required.
Able to ensure efficient records management procedures and practices required.
Able to take and transcribe accurate minutes and able to perform word processing at 60 words per minute.
Able to prioritize work, multi-task and work under pressure to meet deadlines in a hectic environment.
Able to deal with a diversity of people in a calm, courteous, and effective manner.
Able to exercise confidentiality, sensitivity, tact, and discretion.
Able to work both independently and within a team environment.

Apply About employer

More about this job

Responsibilities

Supports education planning, course scheduling, student registration, and academic record updates for the Computer Science, Physics, Mathematics, and Statistics departments. Coordinates undergraduate and sessional hiring, handles departmental financial processes, responds to inquiries, and maintains confidential records.

Requirements

More than three years of related experience or an equivalent combination of education and experience is preferred, along with an undergraduate degree in a relevant discipline. Candidates should have strong organizational, communication, records-management, and confidentiality skills, intermediate Microsoft Office proficiency, and the ability to manage competing priorities independently and as part of a team.

Skills

Course Scheduling
Student Registration
Education Planning
Administrative Support
Hiring Administration
Financial Reconciliation
Workday
Web Data Collector
Qualtrics
Microsoft Office
Adobe PDF
Records Management
Confidentiality
Written Communication
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Education Planning
Course Scheduling
Timetabling
Student Registration
Degree Pathways
Enrolment Services
Workday
Web Data Collector
Course Modes Of Delivery
Qualtrics
Canvas
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Publisher
Microsoft Outlook
Microsoft PowerPoint
Adobe PDF
Sessional Recruitment
Undergraduate Teaching Assistants
Work Study
Work Learn
Financial Reconciliation
Records Management
Confidential Information
Academic Administration
Higher Education

Report this job