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Added 5 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
St. Catharines, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 5 mins ago
Clerk Typist, Grade 6 (Recreation Office Assistant)
Simon Fraser University
Burnaby, BC
The Recreation Office Assistant provides customer service and administrative support for Recreation Office operations. Assists students, staff, faculty, alumni, and the public by responding…
Added 5 mins ago
SD
Full Time Intervenor to Support People Who Are Deafblind (Contract)
Sensity Deafblind and Sensory Support Network of Canada
Sudbury, ON
- Full-time
Providing personal care as required (e.g. lifts and transfers, toileting, personal hygiene, medication administration, etc.).
Added 5 mins ago
SD
Full Time Intervenor to Support People Who Are Deafblind
Sensity Deafblind and Sensory Support Network of Canada
Toronto, ON
- Full-time
Providing personal care as required (e.g. lifts and transfers, toileting, personal hygiene, medication administration, etc.).
Added 5 mins ago
SD
Full Time Intervenor to Support People Who Are Deafblind
Sensity Deafblind and Sensory Support Network of Canada
Sudbury, ON
- Full-time
Providing personal care as required (e.g. lifts and transfers, toileting, personal hygiene, medication administration, etc.).
Added 5 mins ago
Casual Sudbury
Sensity Deafblind and Sensory Support Network of Canada
Sudbury, ON
Providing personal care as required (e.g. lifts and transfers, toileting, personal hygiene, medication administration, etc.).
Added 20 mins ago
MT
Curriculum Administrative Assistant
Mamu Tshishkutamashutau Innu Education
Happy Valley-Goose Bay, NL
- Full-time
We are seeking a Curriculum Administrative Assistant to join our Curriculum team. Reporting to the Program Specialist, Language and Culture, the Administrative Assistant is the team's first…
Added 20 mins ago
W
Project Administrative Assistant
Worley
Vancouver, BC
- Full-time
We are currently recruiting for a Project Administrative Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Vancouver, British…
Added 20 mins ago
Project Administrator
Thiess
Sudbury, ON
Acting as an administrative assistant for the mining site, the Project Administrator supports managers and the overall team by coordinating communications, maintaining accurate records,…
Added 20 mins ago
MT
Curriculum Administrative Assistant
Mamu Tshishkutamashutau - Innu Education
Happy Valley-Goose Bay, NL
- Full-time
We are seeking a Curriculum Administrative Assistant to join our Curriculum team. Reporting to the Program Specialist, Language and Culture, the Administrative Assistant is the team’s first…
Added 20 mins ago
SS
Investor Services - Operations Client Service, Assistant Vice President
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Toronto, ON
- Full-time
Must possess superior leadership and managerial skills
Added 20 mins ago
Accessibility Team Lead (Neurological Team)
University of Toronto
Toronto, ON
Under the direction of the Assistant Director of Accessibility Services, the incumbent supervises the day to day work of the Neurological Accessibility Advisor teamand provides case…
Added 35 mins ago
NC
Medical Office Assistant/Hospital Unit Clerk Instructor, Term
NorQuest College
Edmonton, AB
- Full-time
We offer flexible work options with 2 days in office
Added 35 mins ago
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Milton, ON
- Full-time
The Village of Ridgeview Court has an exciting opportunity for an Assistant Director of Nursing care to join their team.
Added 35 mins ago
UO
CUPE - WINTER 2027 - TA - ENG3170 A00
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 35 mins ago
UO
CUPE - Winter 2027 - TA - ENG2305 A00
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 35 mins ago
ML
Assistant Manager, Full Time
MAPLE LEAF LOUNGE
Winnipeg, MB
- Full-time
Perform administrative duties, including cash register readings, orbit, inventory, banking, ordering and the administration of the “Be a Star Program.”
Added 35 mins ago
UO
Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $4,464 to $4,578 CAD / month
- Full-time
The proposed time allocation, pending confirmation by all PIs, is 2.5 days per week (17.5 hours, 50%) for Dr · Nozomu Yachie, 1.5 days per week (10.5 hours, 30%) for Dr
Added 50 mins ago
Temporary RECE - Preschool Program
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Completes program charts, daily logs, reports, and other administration tasks as required.
Added 51 mins ago
MW
Administrative Assistant
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Dorval, QC
- Full-time
Assist with office administration, including mail, supplies, document scanning, record organization, and client-event logistics as needed.
Added 51 mins ago
RP
Marketing Assistant
Roylo Partners
Vancouver, BC
- Full-time
…delivery moving in the right direction. We’re hiring a Marketing Assistant in Vancouver, BC to support our marketing activities and help bring campaigns to life. This role is ideal for…
Added 51 mins ago
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Campaign Operations Coordinator
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Winnipeg, MB
- Full-time
Administrative Assistant, Office Administration, or a related post-secondary certificate or diploma, combined with 2 years of related experience, or an equivalent combination of education…
Added 51 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Winnipeg, MB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 51 mins ago
RP
Administrative Assistant
Roylo Partners
Toronto, ON
- Full-time
…their best work. We’re looking for a dependable Administrative Assistant in Toronto, ON who enjoys keeping things in order, supporting colleagues, and making sure everyday tasks are handled…
Added 51 mins ago
C
Administrative Assistant
CIBC
Waterloo, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

Thiess

Project Administrator

Sudbury, ON, Canada

The salary range for this role is minimum $76,500 to a maximum of $108,000 CAD.

Apply on job-boards.greenhouse.io About employer

Applications open in a new tab.

Job details

Pay: The salary range for this role is minimum $76,500 to a maximum of $108,000 CAD.
Experience: 3-5 years administrative work or related experience
Posting language: English
Posted: Nov 12, 2026

Original job description

ABOUT THIESS

Founded in Australia in 1933, Thiess has grown into a global leader in sustainable mining services and resource solutions, with more than 15,000 employees and operations spanning multiple continents. Today, we deliver mining services, land reclamation, and engineering expertise that help shape the future of the resources industry, creating lasting value for our clients, communities, and people.

At Thiess, you’re not just joining a company; you’re joining a team helping redefine what sustainable mining looks like for future generations. North America is a key part of our global growth journey, with operations across the United States and Canada and continued expansion into new regions. From Salt Lake City and the Intermountain West to Sudbury and Northern Ontario, our people are solving complex challenges, embracing innovation, and building careers with real impact.

We’re looking for people who want to do meaningful work, grow alongside a global organization, and help drive the future of mining and resource solutions. Learn more about our purpose, values, and the opportunities ahead by watching the following videos about Our Purpose and Our Values!

ROLE OVERVIEW

Acting as an administrative assistant for the mining site, the Project Administrator supports managers and the overall team by coordinating communications, maintaining accurate records, organizing meetings, and assisting with procurement and reporting. Accurate records, timely communication, and reliable logistics directly support productivity, cost control, workforce management, and regulatory compliance. This role reports directly to the Finance & Administration Superintendent.

KEY RESPONSIBILITIES

Coordinate and arrange meetings, manage schedules, prepare agendas, and reserve and prepare facilities/meeting rooms.

Coordinate and lead specialized project administrative support to the entire project team and intercompany visitors

Prepare presentations, reports, letters and routine correspondence

Manage the site elements, including liaising with Project Manager as necessary

Processing of invoices and purchase orders

Lead for document control for the site and liaison with intercompany supports

Prepare and manage a weekly progress meeting and minute process. Support Project Management, Supervisors and others with meeting organization, minute taking, issuance, endorsement, and recording

Manage office material supply orders and organization/security of stocked items

Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities

Order and facilitate delivery/pick up of meal orders, including drinks and supplies, for meetings and/or special occasions

Support troubleshooting and coordinating of repairs/supplies through IT department for training laptops and various resources for employees

Support Vale pass office communications (lenel card) as well as coordinate Vale training module registration

Update email distribution lists as needed

Support onboarding tasks ie. Thiess Backpack preparation and welcome swag, imaging of laptops, supporting intercompany transfers, as needed, etc

Assigning of lockers for Thiess paid employees

Support the administration of uniform program for Thiess paid employees through third party supplier

Work in compliance at all times with the Occupational Health and Safety Act, including participation in risk assessments, adherence to safe work practices and reporting hazards as per the Internal Responsibility System.

Contribute positively to a respectful work environment in compliance with the Code of Conduct and the Healthy, Safe and Respectful Workplace policy

Work in compliance with all policies and procedures and the Employee Handbook

Performs other related duties as assigned

REQUIRED SKILLS

Good oral and written communication skills

High level of attention to detail and excellent follow-up skills

Commitment to working professionally with confidential and sensitive information

Solid understanding of business professionalism and the ability to work in a team environment

Strong clerical, administrative and general office skills

Excellent planning, leadership, organization, and communication skills

Ability to communicate and interact within all levels of the organization

Ability and willingness to work different schedule on site based on project needs

Strong organizational skills with the ability to prioritize

Demonstrated high level of analytical ability and ability to problem solve.

Demonstrated ability to achieve results within a team environment with minimal supervision at times.

JOB REQUIREMENTS

Mining or heavy industrial construction experience considered an asset

Travel coordination experience an asset

Proficient in Word, Excel, PowerPoint, Outlook

JD Edwards (Oracle) or equivalent procurement system proficiency preferred

Speaks clearly and persuasively in positive or negative situations

Listens and seeks confirmation of understanding

Effectively responds well to questions

Writes clearly and informatively, edits work for spelling and grammar

Must be fluent in the English language

Authorization to work lawfully in Canada without sponsorship from Thiess is required (Applicants who qualify as an Intra-Company Transfer under the International Mobility Program may receive assistance from Thiess)

EDUCATION

3-5 years administrative work or related experience

Post secondary education in a related field preferred

ADDITIONAL INFORMATION

Currently based out of the Stobie Open Pit Mine in Sudbury, Ontario, Canada

Work Schedule: Monday to Friday; may be required to flex hours on occasion based on business needs.

Occasional local travel as needed

Valid driver’s license and access to a personal vehicle

Office first working model with potential for occasional remote work, as approved

Employment is subject to successful completion of all pre-employment requirements, which may include verification of credentials, references, criminal record check, and a pre-employment fitness-for-work assessment relevant to the essential duties of the role. Offers of employment are conditional until all requirements are met.

The salary range for this role is minimum $76,500 to a maximum of $108,000 CAD. The salary range is provided in good faith and is representative of all experience levels. Thiess considers several factors when extending an offer, including but not limited to, the role function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills and is ultimately determined at management’s discretion.

Thiess is committed to fostering a diverse, equitable, inclusive and anti-racist workplace culture where all employees are valued, respected, and empowered to contribute their unique perspectives and talents. We recognize that diversity and inclusion are essential to our success and are committed to creating an environment where everyone thrives and is protected from harm.

Thiess is an equal opportunity employer, and we value the importance of diversity, dignity and worth of every individual in the workplace. Thiess is committed to creating a respectful, inclusive, and barrier-free workplace that allows all of our people to reach their full potential. Thiess will engage in reasonable workplace accommodation, short of undue hardship, for any successful candidate who has a documented exemption under the Ontario Human Rights Code.

Thiess offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by Thiess regarding a job opportunity, please advise prior to the interview if you require accommodation. We welcome all qualified candidates to apply and hope you will choose Thiess as your employer of choice.

This position will fill an existing vacancy on the team.

Please be advised that Artificial Intelligence (AI) tools may be utilized within Thiess Mining Canada Ltd’s applicant tracking system to support the screening, assessment, or selection of applications.

We thank all applicants, however, only those selected for an interview will be contacted.

Application deadline: End of business day Friday, November 27, 2026, or until the position is filled.

Apply on job-boards.greenhouse.io About employer

More about this job

Responsibilities

The Project Administrator supports site management by coordinating communications, maintaining accurate records, and managing office logistics. They are also responsible for procurement support, document control, and assisting with onboarding and administrative reporting.

Requirements

Candidates should have 3-5 years of administrative experience, preferably with a post-secondary education in a related field. Proficiency in Microsoft Office and procurement systems like JD Edwards is required, along with the ability to work in a mining or heavy industrial environment.

Skills

Administrative support
Procurement
Document control
Meeting coordination
Record keeping
Data entry
Communication
Attention to detail
Problem solving
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
JD Edwards
Oracle
Logistics

Visa sponsorship

Not detected in the job text

Keywords

Mining
Project Administration
Procurement
Document Control
Logistics
JD Edwards
Oracle
Microsoft Office
Regulatory Compliance
Occupational Health and Safety
Onboarding
Reporting
Data Management
Administrative Support
Site Operations
Resource Solutions
Sustainable Mining
Risk Assessment
Internal Responsibility System
Office Management

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Work requirements

Jobs in Canada