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Thiess

Project Administrator

Sudbury, ON, Canada
Greater Sudbury, ON, Canada

The salary range for this role is minimum $76,500 to a maximum of $108,000 CAD. · Full-time

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Job details

Pay: The salary range for this role is minimum $76,500 to a maximum of $108,000 CAD.
Job type: Full-time
Apply by: Dec 12, 2026
Experience: 3-5 years administrative work or related experience
Posting language: English
Posted: Nov 12, 2026

Original job description

About Thiess

Founded in Australia in 1933, Thiess has grown into a global leader in sustainable mining services and resource solutions, with more than 15,000 employees and operations spanning multiple continents. Today, we deliver mining services, land reclamation, and engineering expertise that help shape the future of the resources industry, creating lasting value for our clients, communities, and people.

At Thiess, you’re not just joining a company; you’re joining a team helping redefine what sustainable mining looks like for future generations. North America is a key part of our global growth journey, with operations across the United States and Canada and continued expansion into new regions. From Salt Lake City and the Intermountain West to Sudbury and Northern Ontario, our people are solving complex challenges, embracing innovation, and building careers with real impact.

We’re looking for people who want to do meaningful work, grow alongside a global organization, and help drive the future of mining and resource solutions. Learn more about our purpose, values, and the opportunities ahead by watching the following videos about Our Purpose and Our Values!

Role Overview

Acting as an administrative assistant for the mining site, the Project Administrator supports managers and the overall team by coordinating communications, maintaining accurate records, organizing meetings, and assisting with procurement and reporting. Accurate records, timely communication, and reliable logistics directly support productivity, cost control, workforce management, and regulatory compliance. This role reports directly to the Finance & Administration Superintendent.

Key Responsibilities

Coordinate and arrange meetings, manage schedules, prepare agendas, and reserve and prepare facilities/meeting rooms.
Coordinate and lead specialized project administrative support to the entire project team and intercompany visitors
Prepare presentations, reports, letters and routine correspondence
Manage the site elements, including liaising with Project Manager as necessary
Processing of invoices and purchase orders
Lead for document control for the site and liaison with intercompany supports
Prepare and manage a weekly progress meeting and minute process. Support Project Management, Supervisors and others with meeting organization, minute taking, issuance, endorsement, and recording
Manage office material supply orders and organization/security of stocked items
Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
Order and facilitate delivery/pick up of meal orders, including drinks and supplies, for meetings and/or special occasions
Support troubleshooting and coordinating of repairs/supplies through IT department for training laptops and various resources for employees
Support Vale pass office communications (lenel card) as well as coordinate Vale training module registration
Update email distribution lists as needed
Support onboarding tasks ie. Thiess Backpack preparation and welcome swag, imaging of laptops, supporting intercompany transfers, as needed, etc
Assigning of lockers for Thiess paid employees
Support the administration of uniform program for Thiess paid employees through third party supplier
Work in compliance at all times with the Occupational Health and Safety Act, including participation in risk assessments, adherence to safe work practices and reporting hazards as per the Internal Responsibility System.
Contribute positively to a respectful work environment in compliance with the Code of Conduct and the Healthy, Safe and Respectful Workplace policy
Work in compliance with all policies and procedures and the Employee Handbook
Performs other related duties as assigned

Required Skills

Good oral and written communication skills
High level of attention to detail and excellent follow-up skills
Commitment to working professionally with confidential and sensitive information
Solid understanding of business professionalism and the ability to work in a team environment
Strong clerical, administrative and general office skills
Excellent planning, leadership, organization, and communication skills
Ability to communicate and interact within all levels of the organization
Ability and willingness to work different schedule on site based on project needs
Strong organizational skills with the ability to prioritize
Demonstrated high level of analytical ability and ability to problem solve.
Demonstrated ability to achieve results within a team environment with minimal supervision at times.

Job Requirements

Mining or heavy industrial construction experience considered an asset
Travel coordination experience an asset
Proficient in Word, Excel, PowerPoint, Outlook
JD Edwards (Oracle) or equivalent procurement system proficiency preferred
Speaks clearly and persuasively in positive or negative situations
Listens and seeks confirmation of understanding
Effectively responds well to questions
Writes clearly and informatively, edits work for spelling and grammar
Must be fluent in the English language
Authorization to work lawfully in Canada without sponsorship from Thiess is required (Applicants who qualify as an Intra-Company Transfer under the International Mobility Program may receive assistance from Thiess)

EDUCATION

3-5 years administrative work or related experience
Post secondary education in a related field preferred

Additional Information

Currently based out of the Stobie Open Pit Mine in Sudbury, Ontario, Canada
Work Schedule: Monday to Friday; may be required to flex hours on occasion based on business needs.
Occasional local travel as needed
Valid driver’s license and access to a personal vehicle
Office first working model with potential for occasional remote work, as approved
Employment is subject to successful completion of all pre-employment requirements, which may include verification of credentials, references, criminal record check, and a pre-employment fitness-for-work assessment relevant to the essential duties of the role. Offers of employment are conditional until all requirements are met.

The salary range for this role is minimum $76,500 to a maximum of $108,000 CAD. The salary range is provided in good faith and is representative of all experience levels. Thiess considers several factors when extending an offer, including but not limited to, the role function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills and is ultimately determined at management’s discretion.

Thiess is committed to fostering a diverse, equitable, inclusive and anti-racist workplace culture where all employees are valued, respected, and empowered to contribute their unique perspectives and talents. We recognize that diversity and inclusion are essential to our success and are committed to creating an environment where everyone thrives and is protected from harm.

Thiess is an equal opportunity employer, and we value the importance of diversity, dignity and worth of every individual in the workplace. Thiess is committed to creating a respectful, inclusive, and barrier-free workplace that allows all of our people to reach their full potential. Thiess will engage in reasonable workplace accommodation, short of undue hardship, for any successful candidate who has a documented exemption under the Ontario Human Rights Code.

Thiess offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by Thiess regarding a job opportunity, please advise prior to the interview if you require accommodation. We welcome all qualified candidates to apply and hope you will choose Thiess as your employer of choice. 

This position will fill an existing vacancy on the team.

Please be advised that Artificial Intelligence (AI) tools may be utilized within Thiess Mining Canada Ltd’s applicant tracking system to support the screening, assessment, or selection of applications.

We thank all applicants, however, only those selected for an interview will be contacted.

Application deadline: End of business day Friday, November 27, 2026, or until the position is filled.

Privacy Policy disclosure notice here.

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More about this job

Responsibilities

Provide administrative support to the mining project team by coordinating meetings and communications, preparing reports and correspondence, and maintaining site records and document control. Support procurement, invoice processing, office logistics, onboarding, training coordination, and compliance with workplace safety and company policies.

Requirements

The role requires 3–5 years of administrative or related experience, strong clerical, organizational, communication, and problem-solving skills, and proficiency with Microsoft Office; JD Edwards or an equivalent procurement system is preferred. Mining or heavy industrial construction and travel coordination experience are assets, and applicants must be authorized to work in Canada without employer sponsorship.

Skills

Administrative Support
Communication
Attention To Detail
Organization
Planning
Meeting Coordination
Document Control
Invoice Processing
Purchase Order Processing
Procurement
Reporting
Minute Taking
Problem Solving
Confidential Information Handling
Microsoft Office
JD Edwards

Visa sponsorship

Not detected in the job text

Keywords

Mining Services
Project Administration
Administrative Support
Document Control
Procurement
Invoices
Purchase Orders
Meeting Coordination
Minute Taking
Progress Reporting
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
JD Edwards
Oracle
Travel Coordination
Onboarding
Vale Pass Office
Lenel Card
Training Registration
Uniform Program
Occupational Health And Safety Act
Risk Assessments
Confidential Information
Heavy Industrial Construction
Office Management

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Jobs in Canada