Office Administrator

Company Description

THMR Development is a commercial, residential real estate, and development company serving buyers, sellers and tenants in the Greater Toronto Area. Since our inception in 2013, THMR Development has embodied the spirit of leadership, making it one of the most innovative real estate development companies in Canada. THMR Development treats each project, big or small, as a unique opportunity to create inspiring spaces that define communities and make them thrive. We are now looking to hire more dynamic employees to join our team.

Role Description

This is a full-time on-site role for an Office Coordinator, located in Toronto, ON. The Office Coordinator will manage daily office operations, provide administrative support, maintain office equipment, and ensure smooth communication within the organization. Responsibilities include handling phone inquiries, assisting in accounts payable and filing, overseeing office supplies, and delivering exceptional customer service to clients and team members.

Qualifications

• Collaborate with site leadership to support office operations and requirements
• Coordinate with Accounts Payable to process requisitions, invoices, and purchase orders
• Manage reporting dashboards and maintain accurate administrative records
• Organize travel and event logistics, including itineraries, flights, accommodations, catering, and venue arrangements
• Plan and execute company functions and special events
• Manage calendars, including scheduling meetings, appointments, and follow-ups
• Enter and update client and operational information in internal systems, ensuring accuracy and completeness
• Coordinate onboarding logistics, including IT setup, phone extensions, and workspace arrangements
• Support employee moves, transitions, and workspace coordination
• Maintain office supplies, equipment, and inventory levels
• Support the review of company policies and assist with coordinating HR-related activities as the organization grows
• Manage employee moves and transitions within the organization.

Who you are

• A highly organized coordinator who can manage multiple priorities and deadlines
• A proactive problem-solver with strong attention to detail
• A team player who works effectively with leadership, HR, and cross-functional teams
• Comfortable handling logistics, planning events, and supporting operational processes
• An excellent communicator with strong interpersonal skills
• Experience in office coordination, administration, or similar roles is an asset

What we offer

• Modern Workplace: Newly renovated, collaborative office environment with on-site parking and a business casual atmosphere
• Supportive Culture: Friendly, team-driven workplace focused on collaboration and shared success
• Career Growth: Opportunities for advancement and ongoing development
• Benefits & Perks: 100% company-paid extended health, dental, vision, and life insurance coverage for you and your family
• Stability: Full-time, permanent role (37.5 hours/week, Monday–Friday)
• Compensation: $45,000 - 65,000