technical secretary
- Richmond, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Computer and technology knowledge
Work conditions and physical capabilities
Health benefits
Languages
English
Education
- Secondary (high) school graduation certificate
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Consult with clients after sale to provide ongoing support
- Use computer numerical control (CNC) machines
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Enterprise resource planning (ERP) software
- SharePoint
- MS Office
- Electronic mail
- Engineering
- Correspondence
- Reports and records
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Machining
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
- Group insurance benefits
- Life insurance
- Free parking available
- Paid time off (volunteering or personal days)
- Parking available
More about this job
Responsibilities
Coordinate seminars, meetings, appointments, contracts, training, and the flow of information while supporting daily operations. Maintain records, prepare reports and correspondence, handle inquiries, provide customer support, and operate CNC machines.
Requirements
Requires a high school graduation certificate and 1 to less than 2 years of experience. Candidates should be proficient with Microsoft Office, ERP software, and SharePoint, and demonstrate strong communication, organization, accuracy, multitasking, and time-management skills.
Skills
- Seminar And Conference Coordination
- Information Coordination
- Daily Operations Management
- Meeting Minutes
- Appointment Scheduling
- Contract Management
- Training And Development
- Customer Service
- Report Preparation
- Records Management
- Data Entry
- Microsoft Office
- Enterprise Resource Planning Software
- SharePoint
- Engineering Terminology
- Computer Numerical Control Machines
Benefits
- Dental Plan
- Disability Benefits
- Health Care Plan
- Paramedical Services Coverage
- Vision Care Benefits
- Group Insurance Benefits
- Life Insurance
- Free Parking
- Paid Time Off
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Manufacturing
- Customer Service & Support
- Management & Leadership
- Engineering
Keywords
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Microsoft Office
- Enterprise Resource Planning
- SharePoint
- Electronic Mail
- Engineering Terminology
- Computer Numerical Control
- Machining
- Project Management
- Correspondence
- Reports
- Records Management
- Invoices
- Charts
- Tables
- Graphs
- Data Entry
- Customer Service
- Contract Management
- Training And Development
- Meeting Minutes