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Added 3 mins ago
FH
Spa Receptionist
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- Full-time
Reporting to the Spa Operations Manager, responsibilities and essential job functions include but are not limited to the following:
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Completion of a Basic Cardiac Life Support (BCLS) program.
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Completion of a Basic Cardiac Life Support (BCLS) program.
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Life Cycle Program Manager
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- $65,000 to $90,000 CAD / year
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Tla’amin Nation

Administrative Assistant

BC, Canada
qathet, BC, V8A 0C4, Canada

Full-time · Temporary

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Job details

Job type: Full-time · Temporary
Experience: A minimum of 2 years of office/clerical experience in a professional
Posting language: English
Posted: Oct 16, 2026

Original job description

The Tla’amin Nation (TN) is a modern, forward thinking, self-governing nation located on the beautiful upper Sunshine Coast (qathet Region).

Position Summary

Job Type: Full Time - Temporary

Hours of Work: Monday – Friday 8:30am-4:30pm (occasional evening or weekend hours as required)

Reporting to: Early Childhood Education Manager

Department: Education

Reporting to the Early Childhood Education Manager, the Administrative Assistant provides general administrative and operational support for the Nation's various early childhood programs which include the Infant/Tot program, the 3-to-5-years program, Chi Chuy Preschool, as well as the Indigenous Supported Child Development and Early Childhood Development Outreach programs. This full-time, permanent position will be located at the Nation's Child Development Resource Centre.

Key Responsibilities

Performs all duties and responsibilities in accordance with Tla’amin laws, regulations, policies, practices and procedures as directed by the Early Childhood Education Manager. Maintains confidentiality as required pertaining to Citizens, clients, employees and general matters of the Nation.

Administrative Support

Provides administrative support to the Early Childhood Education Manager including filing, scheduling, answering requests, phone calls, taking messages, etc.
Organizes documents for the Manager’s signature such as timesheets, invoices and RFP’s.
Places on-line orders for office supplies, on-line grocery orders, equipment etc. through various suppliers.
Coordinates and prepares meeting kids, agendas and room bookings, and takes meeting minutes as required.
Completes monthly credit card statement verification and provides receipts.
Provides administrative support to Early Childhood program staff.
Creates forms and documents.
Completes required data entry.
Supports the planning and delivery of various early childhood events.

Internal and External Communication

Serves as a key point of contact between Early Childhood and other departments, community members and other external parties.
Maintains awareness of various activities taking place within early childhood programs in order to assist with inquiries.
Assists with drafting and distributing communication updates.

General Office Administration

Arranges courier and general mail services as well as receiving and forwarding deliveries
Places orders for office supplies, groceries and equipment through various suppliers.
Maintains various electronic and hard copy filing systems.
Coordinates agendas, packages and room bookings for required meetings.
Provides general support to Early Childhood programs as required.
Tracks existing employee certifications to flag recertification dates.
Supports other departments with administrative needs during peak work periods and to cover key administrative functions in other departments during vacation or leave.

Other related duties as assigned.

Qualifications

Training, Education, Experience

Grade 12 or General Educational Development (GED)
A minimum of 2 years of office/clerical experience in a professional
An equivalent combination of education and experience will be considered.
Acceptable Police Information Check (PIC) with vulnerable sector
Valid class 5 driver's license and acceptable driving record.

Knowledge, Skills and Abilities

Intermediate computer skills using Microsoft Office, including Teams, Word, Excel and PowerPoint.
General proficiency with technology including office equipment (copiers, phone systems, )
Well-developed verbal communication and interpersonal listening
Good member service skills: friendly, positive, responsive, professional, and
Well-developed office administration skills including filing and filing systems, operating office equipment and technology.
Good writing skills and the ability to take accurate and succinct meeting
Detail oriented, organized and proactive with strong time management Ability to multi-task.
Strong ability to maintain
Basic understanding of the Tla'amin laws, regulations, and
Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework.

Working Conditions

Work is performed primarily in an office environment. Some work will be performed at community events and meetings where assistance with set up and tear-down will be required. Occasional travel to attend meetings or training is required. Occasional evening or weekend work may be required.

How to Apply
Please apply online by sending your resume and cover letter to: https://tlaaminfirst.bamboohr.com/careers/354

OR drop-off/mail to Attention: Human Resources Department, Tla’amin Nation, 4779 Klahanie Rd, qathet, BC, V8A 0C4

This posting will be open until filled.

*We thank all applicants for their interest, however only those shortlisted will be contacted

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More about this job

Responsibilities

The Administrative Assistant provides operational and administrative support to the Early Childhood Education Manager and various early childhood programs. Responsibilities include managing schedules, maintaining filing systems, coordinating meetings, and serving as a primary point of contact for internal and external inquiries.

Requirements

Candidates must have a Grade 12 diploma or GED and at least 2 years of clerical experience in a professional setting. Proficiency in Microsoft Office and a valid class 5 driver's license are required.

Skills

Administrative support
Microsoft Office
Data entry
Scheduling
Filing systems
Communication
Interpersonal skills
Time management
Detail oriented
Office equipment operation
Meeting minutes
Customer service
Record keeping
Proactive
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Clerical
Microsoft Office
Teams
Word
Excel
PowerPoint
Data Entry
Filing
Scheduling
Invoicing
Meeting Minutes
Office Administration
Early Childhood Education
Customer Service
Time Management
Record Keeping
Communication
Operations Support
Police Information Check

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