Find work in Canada.

320,585 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
R
Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
We are currently seeking a Property Administrator who will also perform leasing responsibilities to work at one of our properties in Toronto. This position would require you to work on-site…
Added 36 mins ago
AC
Occupational Claims Manager
Aramark Canada
Mississauga, ON
- Full-time
…effective oversight and accountability of the third-party claims administrator; improved return-to-work outcomes; reduced claim duration and costs; and meaningful contributions to the…
Added 1 hour ago
C
Regional Administrator, Private Banking Eastern Region - Bilingual
CIBC
Montreal, QC
- Full-time
The Regional Private Banking Administrator holds a critical role within the CIBC Private Banking Regional team. The primary purpose is to provide operational and tactical support to the…
Added 2 hours ago
ML
Office Administrator
MCS Ltd (McConnell Construction Services Ltd)
NB · Chiasson Office, NB
- Full-time
Handle administrative tasks, scheduling, and communication between office and site teams, ensuring the smooth day-to-day running of operations. This role involves managing emails,…
Added 2 hours ago
EXECUTIVE DIRECTOR
Southbridge Healthcare LP
Pickering, ON
Completion of the Long-Term Care Home Administrator’s Certification (minimum 100 hours of instruction)
Added 2 hours ago
B
Sales Technology Excellence and Enablement Specialist
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- Full-time
…feature enhancements. Participate in the North America Delegate Administrator Team to stay connected to issues, enhancements, and learnings from other regions and share with local SEE…
Added 2 hours ago
J
Responsable Santé, Sécurité, Sûreté et Environnement / Health, Safety, Security, and Environment Lead
JLL
Bromont, QC · Montreal, QC · Sherbrooke, QC · CAN-CLIENT Bromont-IBM - Bromont
- Full-time
Added 3 hours ago
SI
Studio Administrator & Client Services Coordinator
Shāb Inc.
Montreal, QC
- Full-time
We’re looking for a Studio Administrator & Client Services Coordinator who will be an important part of the SHĀB experience.
Added 5 hours ago
F
Service Coordinator / Branch Administrator
Finning
Whitehorse, YT
- Full-time
…organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…
Added 8 hours ago
W
HSE Specialist II
Worley
Edmonton, AB
- Full-time
Prepare and provide site safety statistical information to HSE Administrator and clients.
Added 8 hours ago
NS
Administrative Assistant to Manager - Primary Health Care
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
…liaison between managers, Primary Health Care Director and site employees. The Administrative Assistant provides primary health care administrative support to network and zone…
Added 10 hours ago
AU
Security Badging Administrator
Allied Universal
Toronto, ON · North York, ON
- Full-time
Reporting to the Security Manager, the Security Badging Administrator is responsible for the day-to-day administration of employee, contractor, visitor, and other non-employee access…
Added 10 hours ago
Dental Administrator
Passion Dental Group Inc.
Victoria, BC
We're looking for a Dental Administrator who enjoys helping others, staying organized, and creating a positive experience for every patient who walks through our doors.
Added 11 hours ago
R
Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
We are currently seeking a Property Administrator who will also perform leasing responsibilities to work at one of our properties in Toronto. This position would require you to work on-site…
Added 11 hours ago
C
Payroll and HR Coordinator (Contract)
Catalent
Strathroy-Caradoc, ON · Strathroy, Ontario
- Full-time
…manufacturing. At Adair, you’ll play a vital role in the startup of a site built for innovation and excellence, from installation and qualification to regulatory approval and commercial…
Added 11 hours ago
C
Health and Safety Administrator
Conuma/Quintette
Tumbler Ridge, BC
- Full-time
Compile man-hours and number of people on-site in compliance with all applicable regulatory agencies.
Added 12 hours ago
Event Services Administrator
GardaWorld
Toronto, ON
Event Services Administrator Responsibilities
Added 12 hours ago
TG
Service Administrator
Triumph Group of Companies
Mississauga, ON
- $45,000 to $60,000 CAD / year
- Full-time
As an administrator on the Service team, you support the day-to-day operations of active projects by keeping billing, documentation, and client communications running smoothly. You work…
Added 12 hours ago
MI
Programmer Analyst
Magna International
St. Thomas, ON
- $84,000 to $100,000 CAD / year
- Full-time
Liaise with Systems Administrator, to assist in resolving problems with software products or company software systems.
Added 13 hours ago
NG
IT System Administrator
NFI Group Inc.
Winnipeg, MB
- Full-time
5+ years of experience supporting systems in a multi-site enterprise environment
Added 13 hours ago
S
HSE Manager
Syensqo
Niagara Falls, ON
- $126,000 to $189,000 CAD / year
- Full-time
…health, safety, and environmental programs at our Welland, Canada site. As a key member of the Site Leadership Team, this role is responsible for driving a proactive safety culture,…
Added 13 hours ago
TE
Branch Administrator - Toronto Downtown
TK Elevator
Toronto, ON
- Full-time
Added 13 hours ago
B
Sales Technology Excellence and Enablement Specialist
BD
Mississauga, ON
- Full-time
…feature enhancements. Participate in the North America Delegate Administrator Team to stay connected to issues, enhancements, and learnings from other regions and share with local SEE…
Added 13 hours ago
M
Project Administrator
Manpower
Toronto, ON · North York, ON
- Contract
Are you a highly organized professional with strong administrative and coordination skills? We are seeking a Project Administrator to support community engagement initiatives, event…
Added 13 hours ago
Senior Manager, Atlantic Canada
Tim Hortons Foundation Camps
Tatamagouche, NS
This role requires significant regional travel and on-site presence during the summer camp season and throughout the school year. The Senior Manager: Atlantic Canada operates with a high…

TMX Group

Administrator, Workflow and Mailroom (12 Months Contract)

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 1 - 3 years working experience in an office environment
Posting language: English
Posted: Oct 1, 2026

Original job description

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

As part of TMX Group, TSX Trust is the largest Canadian-owned Transfer Agent and provider of Corporate Trust services. Whether issuers need help with Corporate Actions, Investor Service, or planning Investor Meetings, our services are tailored to make their transactions a success.

The Operations Department is responsible for record maintenance and affecting transfers, issuance of shares and reconciliation of capital.

The Operations Department is responsible for record maintenance and affecting transfers, issuance of shares and reconciliation of capital.

The Administrator Operations (Workflow and Mailroom) role is key to ensuring transfer requests and correspondence are logged and distributed in a timely and efficient manner to ensure workflow and regulatory turnaround time requirements are met. The administrator collaborates with various departments to carry out instructions, while balancing volumes and priorities.

This role is fully in office (5 days/week) - based in Montreal, QC

Key Responsibilities:

Identify, time-stamp, log, track, and distribute all incoming correspondence and requests to the appropriate departments, conducting investigations when necessary.
Act as a liaison between external parties and internal clients to ensure smooth communication and business success.
Process, log, and ensure proper handling of all outgoing mail and courier deliveries, including tracking when required.
Manage courier applications for waybills, weekly fee manifests, and balancing.
Administer inventory levels for postage, courier, and shipping supplies.
Respond promptly to daily inquiries from internal clients, ensuring timely and accurate assistance.
Prioritize and process items with regulatory requirements to ensure compliance.
Digitize physical requests, upload them to the database, and prepare workflows for efficient processing.
Identify and escalate complaints to management as needed.
Monitor trends and identify opportunities for service improvements based on the nature and volume of inquiries.
Maintain statistical reports for fee tracking and performance metrics.
Prepare the monthly courier billing invoice.
Perform other duties and responsibilities as assigned.

Must Have(s):

1 - 3 years working experience in an office environment
Ability to prioritize, multi-task and meet strict deadlines
High level of attention to accuracy and detail required
A willingness to learn and accept new challenges and be part of a dynamic team
A friendly service-oriented individual with good communications skills
Excellence in operating Google Suite

Nice to Have:

Working experience in Transfer Agency is an asset

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.

Apply About employer

More about this job

Responsibilities

The Administrator is responsible for logging, tracking, and distributing incoming correspondence and requests while ensuring regulatory turnaround times are met. They also manage outgoing mail, courier logistics, and maintain accurate records and statistical reports for the operations department.

Requirements

Candidates must have 1-3 years of office experience and proficiency in Google Suite. Strong attention to detail, the ability to meet strict deadlines, and excellent communication skills are required for this role.

Skills

Workflow management
Mailroom operations
Data entry
Record maintenance
Communication
Attention to detail
Google Suite
Time management
Multi-tasking
Regulatory compliance
Inventory management
Courier management
Statistical reporting
Customer service

Benefits

Generous time-off
Leaves
Flexible workstyle

Visa sponsorship

Not detected in the job text

Keywords

Transfer Agent
Corporate Trust
Operations
Workflow
Mailroom
Record Maintenance
Regulatory Compliance
Courier
Inventory Management
Google Suite
Data Entry
Capital Markets
Financial Services
Administrative
Reporting
Logistics

Report this job