Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,402
Employers: 2,055

Advertised starting pay

Average starting payCAD / year: $72,750Across 305 listings
Average starting payCAD / hour: $27.06Across 157 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 16%684 listings
On-site: 83%3,641 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (226), HealthCareersInSask.ca (60), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 17 days ago
RP
Executive & Property Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Full-time
Added 18 days ago
Administrative Assistant
Munich Re
Montreal, QC
…and well-functioning workplace environment in our Montreal office. This position requires a minimum of three days per week…
Added 17 days ago
'
Executive Assistant
''
Toronto, ON
- Full-time
Added 17 days ago
DG
Administrative Assistant [Contract: Jan 11- April 30, 2027]
Doane Grant Thornton LLP
Markham, ON
- Temporary
Added 17 days ago
KG
Receptionist
KUTHALA GROUP
Georgetown, ON
- Full-time
Added 18 days ago
WC
Support Services Manager
West Coast Seniors Housing Management Limited Partnership
Vancouver, BC
- $70,000 to $75,000 CAD / year
- Full-time
Added 18 days ago
FG
Administrative Assistant
FFUN Group
Saskatoon, SK
- Full-time
FFUN Group is looking for an Administrative Assistant to join our Corporate Office in Saskatoon. This is a great entry-level opportunity for someone who is organized, dependable, energetic,…
Added 18 days ago
C
Receptionist/Office Assistant
CBRG
Regina, SK
- Full-time
…urgently looking for an effective and articulate Receptionist/Office Assistant who is well organized an capable of administratively run our Regina…
Added 18 days ago
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- Full-time
Office Coordinator / Accounting Administrator
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Waterloo, ON
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Vancouver, BC
- $65,000 to $75,000 CAD / year
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We are seeking a highly organized, proactive, and dependable Office Manager to oversee the day-to-day operations of our office and help ensure o
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- Up to $55,000 CAD / year
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Added 18 days ago
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- Full-time
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Remote, Canada
- Remote
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Charlottetown, PE
- Part-time
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- Full-time
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TNG Community Services

Executive Assistant – IL

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 14, 2026
Experience: Minimum 3 years of progressive administrative or executive support experience, preferably in health care, home care, community services, or the not-for-profit sector.
Posting language: English
Posted: Sep 14, 2026

Original job description

The Neighbourhood Group (TNG) is a multi-service agency that includes Central Neighbourhood House, Neighbourhood Link Support Services and St. Stephen’s Community House

JOB OPPORTUNITY Job# TNG2026-145

POSITION TITLE: Executive Assistant – IL

DEPARTMENT: Independent Living Services

STATUS: Regular Full-Time, Non-Bargaining Unit

# HRS / WEEK: 35

CONTRACT DATES: n/a

REPORT TO: VP, Independent Living and Privacy Officer

GENERAL DESCRIPTION: The Neighbourhood Group (TNG) is a multi-service, non-profit organization providing integrated health, social, and community services across Toronto. Independent Living is a core TNG portfolio delivering community-based and Home Care supports that enable seniors and adults to live safely and independently. Programs include Adult Day Programs (ADP), Seniors Active Living Centres (SALC), transportation services, Meals on Wheels, and Case Management, Home Care, Supportive Housing, transitional care and Assisted Living Services.

Position Summary

The Executive Assistant provides senior-level administrative and operational support to the VP, Independent Living and Privacy Officer. The position also coordinates and manages administrative staff within the portfolio to ensure effective, consistent, and timely administrative operations. The Executive Assistant serves as a key coordination point between the VP’s office, Directors, managers, administrative staff, internal departments, and external partners.

Key Responsibilities

Provide confidential executive and administrative support to the VP and Directors.
Coordinate meetings, calendars, agendas, minutes, action items, correspondence, presentations, and briefing materials.
Develop and maintain efficient administrative processes, systems, templates, and tracking tools across Independent Living.
Coordinate and support reporting, data collection, documentation, and information required by senior leadership, funders, and external partners.
Support quality improvement, compliance, performance reporting, audits, surveys, and organizational initiatives.
Coordinate administrative aspects of projects, policies, and program initiatives.
Support purchasing, invoices, office operations, equipment, vendors, and other administrative requirements.
Identify administrative gaps and recommend improvements to strengthen efficiency, accountability, and service quality.
Maintain confidentiality of client, employee, financial, and organizational information.
Willingness/flexibility to alter work schedules and regular duties to accommodate the needs of the department and/or Agency.
Provide vacation coverage for other EAs with in TNG when needed.
Other duties as assigned by the VP.

Qualifications

Post-secondary education in Business Administration, Health Administration, Office Administration, preferably a bachelor's degree or a related field, or equivalent experience.
Minimum 3 years of progressive administrative or executive support experience, preferably in health care, home care, community services, or the not-for-profit sector.
Previous experience supervising or coordinating administrative staff, preferably in a unionized environment.
Experience supporting senior leaders and managing multiple priorities.
Excellent Microsoft Office skills, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with reporting, data tracking, meeting coordination, and process improvement.
Demonstrated ability to handle confidential information with discretion. Strong organizational, time-management, prioritization, interpersonal, problem-solving skills, and coordination skills, with the ability to manage multiple competing priorities and deadlines.
Excellent written and verbal communication skills, with demonstrated ability to prepare clear, concise, accurate, and professional correspondence, reports, presentations, and briefing materials.
Demonstrated ability to communicate effectively and professionally with a wide range of individuals, including staff, managers, senior leaders, government representatives, community partners, service providers, and other stakeholders.
Strong attention to detail and demonstrated ability to maintain accurate records and documentation.
Knowledge of Ontario health, home care, or community services sector is an asset.
Project coordination experience and PMP certification are an asset.

TNG is committed to reflecting the communities we serve and to nurturing a respectful and inclusive work environment for all. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities, gender expression and sexual orientations to apply. Candidates invited for an interview are encouraged to inform Human Resources in confidence of their accommodation requirement. This job posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides senior-level administrative and operational support to the VP of Independent Living and manages administrative staff within the portfolio. They serve as a key coordination point between leadership, departments, and external partners to ensure effective and consistent operations.

Requirements

Candidates must have post-secondary education in Business, Health, or Office Administration and at least 3 years of progressive administrative experience. Strong proficiency in Microsoft Office and the ability to handle confidential information with discretion are essential.

Skills

Executive support
Administrative operations
Meeting coordination
Calendar management
Data collection
Process improvement
Confidentiality
Microsoft Office
Time management
Communication skills
Project coordination
Staff supervision
Reporting
Documentation
Problem-solving
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Independent Living
Administrative Support
Non-profit
Health Administration
Office Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
Data Tracking
Compliance
Performance Reporting
Quality Improvement
Project Coordination
PMP
Community Services
Home Care
Stakeholder Management
Scheduling
Minutes
Briefing Materials
Invoicing
Vendor Management
Policy Coordination
Audits
Surveys
Confidentiality
Operational Support

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