Information Management Specialist
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Role Description The Information Management Specialist is a full-time, hybrid role based in Toronto, ON, with flexibility for partial work from home. This role is responsible for designing, implementing, and maintaining information, records, and document management processes to ensure data is organized, secure, and easily accessible. Day-to-day tasks include analyzing information flows, setting standards for data and records retention, supporting the deployment and use of information management systems, and collaborating with technical teams to align information practices with business and compliance requirements. The specialist will also create and maintain documentation, train team members on information management procedures, and monitor the effectiveness of policies to drive continuous improvement.
Qualifications
- Strong analytical skills to evaluate information workflows, identify gaps, and recommend process improvements.
- Proficiency in information management and records management, including classification, retention, and lifecycle management.
- Experience with document management practices and tools, ensuring accurate organization, version control, and secure access.
- Working knowledge of information technology concepts and systems related to data storage, security, and digital collaboration.
- Relevant post-secondary education in Information Management, Library and Information Science, Information Technology, or a related field.
- Ability to communicate clearly with technical and non-technical stakeholders and to document policies and procedures effectively.
- Experience with privacy, security, or regulatory requirements for information handling is an asset.
- Demonstrated ability to work both independently and collaboratively in a hybrid environment.
More about this job
Responsibilities
Design, implement, and maintain information, records, and document management processes, including analyzing information flows, setting retention standards, and supporting information management systems. Create documentation, train team members, collaborate with technical teams, and monitor policies to improve information practices and meet business and compliance requirements.
Requirements
Relevant post-secondary education in Information Management, Library and Information Science, Information Technology, or a related field is required. Candidates should have analytical skills and experience with information and records management, document practices, information technology systems, clear stakeholder communication, and effective independent and collaborative work; privacy, security, or regulatory experience is an asset.
Skills
- Information Management
- Records Management
- Document Management
- Information Workflow Analysis
- Data Classification
- Records Retention
- Lifecycle Management
- Version Control
- Information Security
- Privacy Compliance
- Regulatory Compliance
- Information Systems
- Policy Documentation
- Training
- Process Improvement
- Stakeholder Communication
Visa sponsorship
Not detected in the job text
Categories
- Technology
- Administrative
- Data & Analytics
Keywords
- Information Management
- Records Management
- Document Management
- Information Workflows
- Data Classification
- Records Retention
- Lifecycle Management
- Version Control
- Information Management Systems
- Data Storage
- Information Security
- Digital Collaboration
- Privacy
- Regulatory Requirements
- Policy Documentation
- Process Improvement
- Digital Transformation
- Artificial Intelligence
- Automation
- Web Development
- Mobile Development