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Added 7 mins ago
FA
Technical Services Librarian
Flair Airlines
Calgary, AB
- Full-time
Minimum of 3–5 years of experience in aviation Technical Services, technical documentation, document control, or a related function.
Added 7 mins ago
LB
Software Developer, Platform & AI Solutions
Laurentian Bank
Burlington, ON
- Full-time
Contribute to practical engineering standards for version control, code review, testing, deployment, and environment promotion.
Added 37 mins ago
P
Field Service Technician | Security Systems (GTA-FST002)
Potenco
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Our client is one of the world’s largest protective service providers, specializing in video surveillance, access control, intrusion detection, fire systems, and integrated security…
Added 37 mins ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
…permits, invoices, projected revenue reports, staffing reports, document retention…
Added 37 mins ago
Health Care Aide
Winnipeg Regional Health Authority
Minnedosa, MB
Document observations and care provided in the client’s health record and/or appropriate flow sheets as per policies and procedures (e.g., clinical documentation, fluid balance records).
Added 1 hour ago
A
Quality Inspector
Actalent
Tiverton, ON
- $48 to $55 CAD / hour
- Contract
Conduct inspections from the remote control center (RCC) using cameras and headsets to monitor work and communicate in real time with teams working inside the vault.
Added 1 hour ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Data quality and research operations: Identify and resolve data-quality issues, develop standardized procedures, and quality-control processes.
Added 1 hour ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 1 hour ago
VM
Canadian Immigration Specialist / RCIC
Visa Master Canada (VMC)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
File review and quality control: Review applications prepared by case workers and junior staff before submission, checking forms, supporting documents, eligibility and consistency to catch…
Added 1 hour ago
A
Spécialiste Du Contrôle De Qualité
Actalent
Quebec, QC
- $40 to $48 CAD / hour
- Full-time
Review client technical specifications and extract quality requirements. Create, update, and maintain control plans, inspection, and test plans. Ensure quality deliverables meet client…
Added 2 hours ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
Document Control: Maintain accurate and organized project files, ensuring current documentation is accessible to the appropriate team members.
Added 2 hours ago
WM
Lawyer
Wills Made Easy
Canada
- Full-time
We connect Canadians with licensed legal professionals for flat-fee estate document preparation. No hourly billing, no surprise costs, no legwork. Clients book online in minutes, complete a…
Added 2 hours ago
R
Founding Engineer, Build and Deployment
Rainharbor
Toronto, ON
- Full-time
We build verification-first document software for United States mid-market companies in compliance-heavy industries, where a written answer to a customer is a commitment. The software runs…
Added 2 hours ago
R6 Process Equipment Technician 1 - 12 month-term
BWXT
Ottawa, ON
Performs inspection tasks (eg. Quality Control mechanical and safety inspections on lifting devices). Fabricates equipment components, prototypes and devices with minimum supervision.
Added 3 hours ago
LI
Systems Testing/QA Specialist
Lotus IT Solutions
Enterprise, ON
- Contract
Identify, document, and track software defects using tools such as ALM, JIRA, Bugzilla, and Azure DevOps; work closely with developers to reproduce and resolve issues
Added 4 hours ago
T
Information Management Specialist
Tookli
Toronto, ON
- Full-time
Experience with document management practices and tools, ensuring accurate organization, version control, and secure access.
Added 4 hours ago
V
Spec, Planning & Business Partnership - Finance
Vale
Canada
- Full-time
Translate Finance business needs into structured IT initiatives that deliver measurable improvements in efficiency, control, insight, and scalability, from business case development through…
Added 4 hours ago
PH
Clinical Trials Nurse Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Full-time
Monitor, assess, document and report to the Principal Investigator and sponsor as appropriate and at required intervals the patient’s response to and compliance with the protocol as well as…
Added 4 hours ago
QH
Facility Maintenance Representative
Quinte Health
Belleville, ON
- Full-time
Respond to maintenance service calls and accurately document work performed.
Added 4 hours ago
OI
2027 Spring Co-Op, Software Developer
Orthosoft Inc.
Montreal, QC
- Other
Perform required tests and document the results
Added 5 hours ago
R
Ingénieur Manufacturier Senior - Réparation de composants / Senior Manufacturing Engineer - Componen
Rolls-Royce
Montreal, QC
- Full-time
Added 5 hours ago
SN
Distribution Designer
Synergy North
Thunder Bay, ON
- Full-time
Working knowledge of accounting principles, including cost estimating, budgeting, and job cost control.
Added 5 hours ago
AA
Analyste Qualité QMS et Processus / QMS and Process Quality Analyst
Airbus Aircraft
Montreal, QC
- Full-time
Added 5 hours ago
K
Technologist - Mechanical Assembly/Testing
Kinectrics
Toronto, ON
- Full-time
Document as-built configurations and deviations; work with Quality Assurance to ensure traceability and compliance.
Added 5 hours ago
N
Shipping Rep
NPAworldwide
Brampton, ON
- Full-time

Tookli

Information Management Specialist

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: May 1, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

Company Description Tookli is a digital innovation company that helps businesses and entrepreneurs turn their ideas into impactful web, mobile, and AI-powered solutions. The team specializes in web and mobile development, artificial intelligence, automation, and custom digital products that streamline operations and accelerate growth. Tookli combines technical expertise, creativity, and innovation to deliver practical, scalable solutions tailored to each client’s needs. The company focuses on digital transformation and collaborates closely with clients to solve complex challenges and build what comes next in their digital journey.
Role Description The Information Management Specialist is a full-time, hybrid role based in Toronto, ON, with flexibility for partial work from home. This role is responsible for designing, implementing, and maintaining information, records, and document management processes to ensure data is organized, secure, and easily accessible. Day-to-day tasks include analyzing information flows, setting standards for data and records retention, supporting the deployment and use of information management systems, and collaborating with technical teams to align information practices with business and compliance requirements. The specialist will also create and maintain documentation, train team members on information management procedures, and monitor the effectiveness of policies to drive continuous improvement.
Qualifications

Strong analytical skills to evaluate information workflows, identify gaps, and recommend process improvements.
Proficiency in information management and records management, including classification, retention, and lifecycle management.
Experience with document management practices and tools, ensuring accurate organization, version control, and secure access.
Working knowledge of information technology concepts and systems related to data storage, security, and digital collaboration.
Relevant post-secondary education in Information Management, Library and Information Science, Information Technology, or a related field.
Ability to communicate clearly with technical and non-technical stakeholders and to document policies and procedures effectively.
Experience with privacy, security, or regulatory requirements for information handling is an asset.
Demonstrated ability to work both independently and collaboratively in a hybrid environment.

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More about this job

Responsibilities

Design, implement, and maintain information, records, and document management processes, including analyzing information flows, setting retention standards, and supporting information management systems. Create documentation, train team members, collaborate with technical teams, and monitor policies to improve information practices and meet business and compliance requirements.

Requirements

Relevant post-secondary education in Information Management, Library and Information Science, Information Technology, or a related field is required. Candidates should have analytical skills and experience with information and records management, document practices, information technology systems, clear stakeholder communication, and effective independent and collaborative work; privacy, security, or regulatory experience is an asset.

Skills

Information Management
Records Management
Document Management
Information Workflow Analysis
Data Classification
Records Retention
Lifecycle Management
Version Control
Information Security
Privacy Compliance
Regulatory Compliance
Information Systems
Policy Documentation
Training
Process Improvement
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Keywords

Information Management
Records Management
Document Management
Information Workflows
Data Classification
Records Retention
Lifecycle Management
Version Control
Information Management Systems
Data Storage
Information Security
Digital Collaboration
Privacy
Regulatory Requirements
Policy Documentation
Process Improvement
Digital Transformation
Artificial Intelligence
Automation
Web Development
Mobile Development

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