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Toronto Metropolitan University

Administrative Assistant

Toronto, ON, Canada

Work LocationHybrid - Minimum 3 days in-person/in the office based on operational requirements, subject to changeStart DateASAPEnd Date1 year from start dateHours of Work 36.25Grade B22Salary Scale$48,833-$$73,250Hiring Salary Rangeas aboveTA SpecialistLaurie Shemavonian, lshemavo@torontomu.caPosting DateOctober 26, 2026Application Close DateNovember 3, 2026 · Temporary

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Job details

Pay: Work LocationHybrid - Minimum 3 days in-person/in the office based on operational requirements, subject to changeStart DateASAPEnd Date1 year from start dateHours of Work 36.25Grade B22Salary Scale$48,833-$$73,250Hiring Salary Rangeas aboveTA SpecialistLaurie Shemavonian, lshemavo@torontomu.caPosting DateOctober 26, 2026Application Close DateNovember 3, 2026
Job type: Temporary
Apply by: Nov 25, 2026
Experience: A minimum of 2 years of relevant experience working as an administrative support in an executive office and/or a front-line client service role.
Posting language: English
Posted: Oct 26, 2026

Original job description

About Toronto Metropolitan

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world.

For a more in-depth understanding of our vision, core values and ongoing work, please see our academic plan

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

The team

Telling the Toronto Metropolitan University story - that's the role of the Marketing & Creative Services team (University Relations). Working with partners inside and outside the university to enhance the profile and reputation of TMU. Our goal is to create high-quality, compelling marketing and communications solutions that support the TMU brand and enhance its reputation to influence decisions that students, faculty, donors, partners, alumni and staff make about connecting with us.

The Opportunity

The Administrative Assistant provides administrative support to the Executive Director, Marketing. Promotes and facilitates the effective operation of the office of the Executive Director in support of the goals and objectives of the Marketing and Communications. The successful candidate will participate and provide administrative support in marketing activities including events, information gathering, web monitoring and video/photo shoots.

Key Responsibilities

Coordinate day-to-day administrative support, including organizing and managing calendar and meetings and corresponding logistic requirements, such as room bookings, media, materials, documents and reports
Act as the primary administrative contact of the office with internal and external community, senior officials within the university and all levels of government, agencies and other business professionals
Provides front-desk support including responding to emails, handling incoming posts, greeting visitors
Processes and submits invoices for payment and iExpense claims.
Assists in the approval process for Purchasing Card transactions for all staff reporting to the Executive Director, tracks expenses and reviews monthly cost-centre reports.

Qualifications

To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications
Completion of a post-secondary diploma in Business Management or relevant field
A minimum of 2 years of relevant experience working as an administrative support in an executive office and/or a front-line client service role.
Demonstrated experience in event coordination, and some exposure to financial systems is required.
Working in a marketing and communications department is a definite asset
An equivalent combination of education and experience may be considered.
Excellent written and verbal communication skills. \
Well developed interpersonal skills, working in a highly collaborative style with stakeholders
Decision making and problem solving skills are required in order to work independently and without constant supervision.Strong time management skills and flexibility to effectively prioritize, multitask and ensure work completion according to deadlines.
Demonstrates a solid understanding of metrics (funnels, conversions) as this ties into navigation paths
Commitment and working knowledge to support University’s principles of equity, diversity, and inclusion (EDI), and the Accessibility for Ontarians with Disabilities Act (AODA).

Additional Information (MAC)

Position Number(s)20004246Reports ToExecutive Director, MarketingDepartmentUniversity RelationsEmployee Group MAC Vacancy Type

Term

This is a current vacancy

Work LocationHybrid - Minimum 3 days in-person/in the office based on operational requirements, subject to changeStart DateASAPEnd Date1 year from start dateHours of Work 36.25Grade B22Salary Scale$48,833-$$73,250Hiring Salary Rangeas aboveTA SpecialistLaurie Shemavonian, lshemavo@torontomu.caPosting DateOctober 26, 2026Application Close DateNovember 3, 2026

Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.
As part of the selection process, candidates may be required to complete an occupational assessment.
Applications will only be accepted online through Toronto Metropolitan University's career site.
We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.

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More about this job

Responsibilities

Provides administrative support to the Executive Director of Marketing, including managing calendars and meetings, coordinating logistics, and serving as a primary contact for internal and external stakeholders. Supports marketing activities and events, handles front-desk communications, and processes invoices, expense claims, purchasing card approvals, and cost-centre reports.

Requirements

Requires a post-secondary diploma in Business Management or a relevant field, or an equivalent combination of education and experience, plus at least two years of relevant administrative or client-service experience. Candidates need event coordination experience, some exposure to financial systems, strong communication and organizational skills, and a commitment to equity, accessibility, and inclusion.

Skills

Administrative Support
Calendar Management
Meeting Coordination
Event Coordination
Front-Desk Support
Client Service
Written Communication
Verbal Communication
Interpersonal Skills
Decision-Making
Problem-Solving
Time Management
Multitasking
Invoice Processing
Expense Tracking
Equity, Diversity, And Inclusion

Visa sponsorship

Not detected in the job text

Hiring contact

Laurie Shemavonian

Hiring contact email

lshemavo@torontomu.ca

Keywords

Administrative Support
Executive Office
Marketing And Communications
Calendar Management
Meeting Coordination
Event Coordination
Logistics
Front-Desk Support
Client Service
Stakeholder Relations
Invoice Processing
Expense Claims
Financial Systems
Purchasing Card Transactions
Cost-Centre Reports
Metrics
Funnels
Conversions
Navigation Paths
Equity, Diversity, And Inclusion
Accessibility For Ontarians With Disabilities Act
AODA
University Relations

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