Closed listing
Office admin
- Toronto, ON, Canada
- Scarborough, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Role Description The Office Admin role is a full-time, on-site position located in Scarborough, ON. This role is responsible for managing front-desk operations, including greeting patients, answering phone calls, scheduling appointments, and maintaining patient records in accordance with clinic protocols and privacy regulations. The Office Admin supports the clinical team by coordinating referrals, preparing documents, and ensuring examination rooms and administrative areas are organized and stocked. Additional responsibilities include handling billing and OHIP-related paperwork, processing payments, managing incoming and outgoing communications, and assisting with day-to-day administrative tasks to ensure smooth clinic operations. The successful candidate will provide professional, compassionate service to patients while maintaining a calm, organized, and efficient office environment.
Qualifications
- Strong administrative and organizational skills, including appointment scheduling, records management, and file maintenance.
- Proficiency with office technologies and software such as EMR systems, email, calendars, and basic word processing and spreadsheet tools.
- Effective communication and interpersonal skills to interact professionally with patients, clinical staff, and external partners.
- Detail-oriented approach with ability to handle billing tasks, OHIP forms, data entry, and document preparation accurately.
- Ability to manage time, prioritize tasks, and work efficiently in a fast-paced clinical environment.
- Demonstrated commitment to patient confidentiality and compliance with healthcare privacy regulations.
- Previous experience in a medical office, clinic, or healthcare setting is an asset.
- Completion of a medical office administration program or equivalent experience is preferred.
- starting at 18 per hour
More about this job
Responsibilities
Manage front-desk operations, including greeting patients, answering calls, scheduling appointments, and maintaining confidential patient records. Support clinic operations by coordinating referrals, preparing documents, handling billing and OHIP paperwork, processing payments, and keeping administrative and examination areas organized.
Requirements
Candidates should have strong administrative, organizational, communication, and interpersonal skills, along with proficiency in EMR systems and common office software. Accuracy, time management, and commitment to patient confidentiality are important; medical office experience and completion of a medical office administration program or equivalent experience are preferred.
Skills
- Appointment Scheduling
- Patient Records Management
- Front-Desk Operations
- Referral Coordination
- Billing and OHIP Paperwork
- Payment Processing
- Data Entry
- Document Preparation
- EMR Systems
- Email and Calendar Software
- Word Processing
- Spreadsheet Tools
- Patient Communication
- Organization
- Time Management
- Patient Confidentiality
Visa sponsorship
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Categories
- Administrative
- Healthcare
- Customer Service & Support
Keywords
- Medical Office Administration
- Front-Desk Operations
- Appointment Scheduling
- Patient Records
- EMR Systems
- Referrals
- Billing
- OHIP
- Payment Processing
- Data Entry
- Document Preparation
- Calendars
- Word Processing
- Spreadsheets
- Patient Confidentiality
- Medical Practices
- Pain Management
- Evidence-Based Care
- Patient Service