Management Assistant, Procurement Services
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 2–4 years of experience in business administration, coordination, project management, communications, or executive support.
- Posting language
- English
- Posted
Original job description
Toronto Pearson is transforming. Now’s the time for your career to fly.
The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 2,100 GTAA employees are working to create a next-generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers – all while championing the prosperity of our people, the community we call home, and our aviation partners. Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.
What's in it for you?
Reporting to the Head of Procurement, the Management Assistant, Procurement Services plays a critical role in enabling the success of GTAA’s procurement function. This position provides advanced administrative, coordination, analytical, and project support to senior procurement leadership, ensuring priorities are managed, information flows seamlessly, and initiatives progress on schedule.
You will be a trusted partner to the Head of Procurement, supporting strategic planning, executive‑level materials, governance documentation, and cross‑functional coordination. Through strong organization, discretion, and stakeholder engagement, this role contributes directly to informed decision‑making and the successful delivery of procurement priorities across the airport.
As a Management Assistant, Procurement Services, you will:
This position is exempt from Ontario's 2026 pay transparency requirements under Regulation 476/24.
The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 2,100 GTAA employees are working to create a next-generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers – all while championing the prosperity of our people, the community we call home, and our aviation partners. Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.
What's in it for you?
- An opportunity to grow, develop, and thrive within a dynamic, and fast-growing company alongside thoughtful and passionate individuals dedicated to their work and community.
- Comprehensive benefits, including a flexible retirement program with employer matching, along with voluntary savings options (RRSP, TFSA, and Non-Registered Savings Plans).
- A flexible hybrid work environment, continuous internal and external learning opportunities, and a meaningful reward and recognition program.
Reporting to the Head of Procurement, the Management Assistant, Procurement Services plays a critical role in enabling the success of GTAA’s procurement function. This position provides advanced administrative, coordination, analytical, and project support to senior procurement leadership, ensuring priorities are managed, information flows seamlessly, and initiatives progress on schedule.
You will be a trusted partner to the Head of Procurement, supporting strategic planning, executive‑level materials, governance documentation, and cross‑functional coordination. Through strong organization, discretion, and stakeholder engagement, this role contributes directly to informed decision‑making and the successful delivery of procurement priorities across the airport.
As a Management Assistant, Procurement Services, you will:
- Provide proactive, high‑level administrative and operational support to the Head of Procurement, managing priorities, schedules, action items, and follow‑ups.
- Coordinate meetings, prepare agendas, briefings, presentations, and executive‑level materials to support senior leadership effectiveness.
- Track procurement initiatives, milestones, and deliverables, providing dashboards, status reports, and updates to leadership and governance forums.
- Serve as a key liaison between Procurement, internal business units, Finance, Legal, and external partners to ensure clear communication and alignment.
- Prepare, edit, and maintain procurement documentation, templates, reports, and presentations using Microsoft Office and SharePoint tools.
- Maintain organized document repositories, including contracts indexes, templates, policies, and departmental playbooks.
- Support planning cycles, training sessions, stakeholder engagement activities, and internal communications initiatives.
- Identify opportunities to improve processes, leverage technology, and enhance operational efficiency within the procurement function.
- 2–4 years of experience in business administration, coordination, project management, communications, or executive support. Procurement experience is considered an asset.
- Experience supporting senior leaders and working confidently with stakeholders at multiple organizational levels.
- Strong organizational, communication, and document management skills, with exceptional attention to detail.
- Proven ability to manage multiple priorities, exercise discretion, and handle confidential information.
- Advanced proficiency with Microsoft Word, Excel, PowerPoint, and related collaboration tools.
- An interest in procurement, governance, or complex operational environments.
- A post‑secondary diploma in Business Administration, Supply Chain, Project Management, or a related field, or a combination of education and relevant experience.
- Ability to obtain and retain Transportation Security Clearance at the designated level for the position.
This position is exempt from Ontario's 2026 pay transparency requirements under Regulation 476/24.
More about this job
Responsibilities
Provide high-level administrative, operational, analytical, and project support to the Head of Procurement, including managing priorities, coordinating meetings, and preparing executive materials. Track procurement initiatives and deliverables, maintain documentation and repositories, and coordinate with internal teams and external partners to advance procurement priorities.
Requirements
Candidates should have 2–4 years of relevant administrative, coordination, project management, communications, or executive support experience; procurement experience is an asset. A related post-secondary diploma or equivalent combination of education and experience, advanced Microsoft Office skills, strong organization and discretion, and the ability to obtain and retain the required Transportation Security Clearance are expected.
Skills
- Executive Support
- Administrative Support
- Procurement Coordination
- Project Coordination
- Stakeholder Engagement
- Meeting Coordination
- Agenda and Briefing Preparation
- Dashboard and Status Reporting
- Document Management
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint
- Communication
- Confidential Information Handling
- Process Improvement
Benefits
- Flexible Retirement Program With Employer Matching
- Voluntary Savings Plans (RRSP, TFSA, and Non-Registered Savings Plans)
- Flexible Hybrid Work Environment
- Learning Opportunities
- Reward and Recognition Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Logistics
- Transportation
Keywords
- Procurement
- Procurement Services
- Business Administration
- Supply Chain
- Project Management
- Executive Support
- Administrative Support
- Strategic Planning
- Governance
- Stakeholder Engagement
- Cross-Functional Coordination
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint
- Document Management
- Contracts Indexes
- Policies
- Dashboards
- Status Reports
- Training Sessions
- Internal Communications
- Process Improvement
- Transportation Security Clearance