Posting Title: Senior Payroll Analyst (12-month contract)
Job ID #: 8107
Status: Regular Full-Time
Salary: $103,470 - $119,484
Hours: 35.00
Location: Toronto Police Headquarters
Department: People Services & Workforce Insights
Vacancies: 1
Job Code: A10ANA
Opening Date: November 12, 2026
Must Apply By: November 26, 2026
The Toronto Police Service is looking for a candidate that shares our corporate values:
Service at our Core – Do the right thing – Connect with Compassion – Reflect and Grow
The Toronto Police Service is the fourth largest municipal police service in North America. With over 5,000 officers and approximately 2,500 civilian employees, we are dedicated to delivering best-in-class police services, in partnership with our communities, by being where the public needs the Service the most, by embracing partnerships to create safe communities, and by focusing on the needs of the City.
NOTE: To apply to this role, please apply online via our Toronto Police Service careers website and click on Civilian Roles.
The Opportunity
Reporting to the Payroll Operations Lead, the Senior Payroll Analyst plays a key role in ensuring the accuracy, integrity, and compliance of payroll operations. This position provides advanced payroll expertise and oversight in the administration of complex payroll processes, including year-end activities, reconciliations, retroactive salary adjustments, overpayment recoveries, statutory reporting, and WSIB payroll administration. As a trusted subject matter expert, the Senior Payroll Analyst identifies and mitigates financial and compliance risks, strengthens payroll controls, provides technical guidance to Payroll Analysts, and leads process improvement and system enhancement initiatives that drive operational excellence, efficiency, and financial accountability.
Duties & Responsibilities:
Complex Payroll Administration, Compliance & Technical Oversight
- Provides technical oversight and analysis of complex payroll transactions, ensuring accuracy, compliance, and consistency across payroll operations.
- Leads the review, calculation, and validation of complex payroll adjustments, including retroactive salary changes, arbitration awards, collective agreement settlements, acting assignments, allowances, WSIB wage-loss, top-up payments and other specialized payments.
- Interpret and apply collective agreement provisions, legislative requirements, and organizational policies to complex payroll matters.
- Investigates and resolves escalated payroll discrepancies involving compensation, deductions, taxable benefits, pension contributions, and employee entitlements.
- Provides technical support to Payroll Analysts and Coordinators in resolving complex payroll issues and ensuring consistent application of payroll practices.
Year End Payroll Processing & Statutory Compliance
- Coordinate the annual payroll year-end activities, ensuring accurate reconciliation, reporting, and compliance with statutory, Canada Revenue Agency, applicable provincial legislation, collective agreement, and organizational requirements.
- Oversees the preparation, validation, and reconciliation of T4s, T4As, and other applicable statutory reporting.
- Reviews annual earnings, taxable benefits, pension adjustments, statutory deductions, and employer contributions to identify and resolve discrepancies.
- Investigates and resolves discrepancies between payroll records, financial systems, statutory remittances, and employee tax reporting.
- Develops and maintains year-end processing schedules, reconciliation procedures, and audit documentation to support accurate and timely completion of annual reporting obligations.
Overpayment Management & Recovery
- Provides oversight of complex payroll overpayments, including identification, investigation, calculation, reconciliation, and recovery.
- Analyzes overpayment cases arising from salary adjustments, leaves of absence, WSIB claims, incorrect entitlements, delayed transactions, and payroll processing errors.
- Develops and maintains standardized overpayment tracking, reconciliation, and reporting mechanisms.
- Identifies recurring causes of overpayments and recommend preventative controls, system improvements, and procedural changes.
- Prepares analysis and reports identifying overpayment trends, recovery status, outstanding liabilities, and associated financial risks.
Retroactive Pay, Collective Agreements, and Specialized Payroll Adjustments
- Coordinates the analysis and calculation of complex retroactive payroll adjustments arising from arbitration awards, collective agreement settlements, job evaluations, salary changes, and other compensation decisions.
- Interprets compensation provisions and determine their application to payroll calculations, deductions, pensionable earnings, and statutory reporting.
- Develops and validates complex payroll calculation models, including manual calculations where system functionality does not support automated processing.
- Coordinates with Labour Relations, HRMS, Finance, and other stakeholders to ensure accurate implementation of compensation changes.
- Reviews retroactive calculations and reconciliations to identify errors, financial exposure, and potential overpayments.
- Establishes standardized calculation methodologies, validation procedures, and documentation to strengthen accuracy and consistency.
- Provides technical guidance on the payroll implications of compensation changes and collective agreement provisions.
WSIB Payroll Administration
- Interpret and apply WSIB requirements, collective agreement provisions, and organizational policies to complex payroll matters involving workplace injury claims, gradual return to work, and retirement transitions.
- Review and reconcile WSIB wage-loss reporting, employer payments, top-up entitlements, pensionable earnings, and statutory deductions.
- Coordinate payroll implications associated with unreduced early retirement eligibility and transitions to WSIB direct payment, where applicable.
- Monitor financial risks associated with WSIB payroll administration, including potential overpayments, incorrect entitlements, and delayed adjustments.
- Maintain standardized WSIB payroll procedures, tracking mechanisms, and reconciliation controls.
Payroll Reconciliation, Financial Controls and Audit Readiness
- Investigates discrepancies between payroll records, HRMS data, financial systems, statutory remittances, and related accounts.
- Identifies payroll control weaknesses, recurring discrepancies, and potential financial exposure.
- Develops and implements standardized reconciliation procedures, validation tools, and internal controls.
- Prepares detailed payroll analysis and supporting documentation for internal and external audits.
- Responds to audit findings and coordinates corrective actions to address identified deficiencies.
Payroll Reporting, Governance and Continuous Improvement
- Develops and maintains payroll reports, tracking mechanisms, and performance indicators to monitor accuracy, compliance, financial exposure, and operational effectiveness.
- Analyzes payroll trends, including overpayments, retroactive adjustments, reconciliation discrepancies, WSIB-related payments, and recurring processing issues.
- Provides input and supports continuous improvement of payroll procedures, controls, calculation methodologies, and reconciliation processes to strengthen governance, efficiency and compliance.
- Monitors compliance with established payroll legislation, collective agreements, and financial controls, identifying opportunities to improve processes, reduce manual calculations, and mitigate risk.
- Develops training materials, reference guides, and standardized procedures to promote consistent payroll practices.
Cross Functional Co-ordination, Training and Partner management
- Acts as a technical resource for complex payroll matters requiring coordination across multiple departments.
- Collaborates with Labour Relations on the interpretation and implementation of collective agreement provisions, arbitration awards, and compensation adjustments.
- Collaborates with Finance to resolve payroll reconciliations, overpayment balances, and financial reporting discrepancies.
- Coordinates with Benefits and HRMS to ensure accurate payroll treatment of pension contributions, employee benefits, leave entitlements, and employment status changes.
- Liaises with WSIB, third-party administrators, and other external agencies regarding complex payroll-related matters.
- Communicates complex payroll matters clearly and professionally to employees, management, and internal partners.
- Develops training materials, reference guides, and standardized procedures to promote consistent payroll practices.
- Supports knowledge transfer and technical development across the Payroll team.
- Participates in specialized payroll projects and cross-functional initiatives
Education & Experience:
- Degree or diploma in Accounting, Finance, Business Administration, Payroll, or a related discipline and a minimum of 5 years of progressive payroll experience, including complex payroll analysis and resolution of pay exceptions in a unionized, public-sector environment or an equivalent combination of education and experience.
- Payroll Compliance Practitioner (PCP) designation required.
- Payroll Leadership Professional (PLP) is an asset.
Skills & Competencies:
- Advanced knowledge of Canadian payroll legislation, statutory deductions, taxable benefits, pensionable earnings, and year-end reporting requirements.
- Strong understanding of payroll financial controls, reconciliations, overpayment recovery, and audit requirements.
- Advanced analytical and problem-solving skills, with the ability to investigate and resolve complex payroll discrepancies.
- Advanced proficiency in Microsoft Excel, including complex formulas, data validation, reconciliation models, and analysis of large datasets
- Experience working with enterprise payroll and human resources systems, preferably PeopleSoft
- Extensive experience administering payroll in a unionized environment, including interpretation and application of collective agreements
- Ability to interpret and apply collective agreements, arbitration awards, and organizational policies to complex payroll transactions
- Experience with WSIB payroll administration, Schedule 2 employer requirements, or other complex disability-related payroll programs is an asset
Probation Period:
6 months
Notes
- All applicants who meet the qualifications of the position are invited to submit an online application for this vacancy
- We thank all applicants for their interest. Once your application has been successfully submitted, you will receive an e-mail confirmation within 24 hours
- Only those selected for further consideration will be contacted
The Toronto Police Service is committed to reflecting the diverse communities we serve. We encourage applications from our diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, LGBTQ+ persons, those who are able to speak fluently in another language(s) and anyone committed to a rewarding career in public service.
THE TORONTO POLICE SERVICE SUPPORTS EQUAL OPPORTUNITY INITIATIVES.
Accommodations will be provided, in accordance with applicable legislation, at all stages of the hiring process.
Contact us for if you require an accommodation, and we will work with you to meet your needs.
The Toronto Police Service does not use Artificial Intelligence (AI) during any stage of our recruitment and selection process.
YOUR CAREER…YOUR COMMUNITY…YOU CAN MAKE A DIFFERENCE!
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