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Support and guide project team members, including Assistant Project Managers and Project Coordinators

Totalplan Inc.

Project Coordinator-Commercial Tenant Improvements

Vancouver, BC, Canada

Pay: CA$55,000.00 - CA$70,000.00 per year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay: CA$55,000.00 - CA$70,000.00 per year
Job type: Full-time
Apply by: Apr 27, 2027
Experience: 1–3 years of experience in construction, ideally commercial or TI (strong new grads considered)
Posting language: English
Posted: Oct 29, 2026

Original job description

Pay: CA$55,000.00 - CA$70,000.00 per year

Job description:

The Role

We're looking for an organized, proactive Project Coordinator to support our Project Managers from pre-construction through closeout. You'll be the one keeping documentation moving, subtrades informed, and details from slipping through the cracks. This is a great fit for someone early in their construction career who wants real exposure to how commercial projects get built, with a clear path toward Assistant PM or PM roles.

What You'll Do

Track and distribute RFIs, submittals, shop drawings, and change orders
Prepare and issue meeting minutes, transmittals, and project correspondence
Help build and update project schedules, and flag upcoming deadlines to the PM
Coordinate with subtrades, suppliers, consultants, and building management on access, deliveries, and after-hours work
Prepare purchase requisition/sub-contract for approval and assist with procurement of materials and services.
Assist with tendering: sending bid packages, tracking responses, and levelling quotes
Track permits and inspections with the City of Vancouver and other municipalities
Maintain site safety documentation and WorkSafeBC paperwork alongside the site team
Assemble closeout packages including deficiency lists, warranties, and O&M manuals
Keep project files, drawings, and logs organized and current

What You Bring

1–3 years of experience in construction, ideally commercial or TI (strong new grads considered)
Diploma or degree in Construction Management, Architectural Technology, Civil Engineering, or a related field, or equivalent experience
Comfort reading construction drawings and specifications
Strong organizational skills and attention to detail
Clear, professional written and verbal communication
Proficiency in Microsoft Office (Excel and Outlook especially)
Ability to juggle multiple projects and shifting priorities

Nice to Have

Experience with Sage 300CRE or similar construction management software
Familiarity with Bluebeam, MS Project, or estimating tools
Valid BC driver's licence and reliable vehicle for occasional site visits

What We Offer

Competitive salary and extended health and dental benefits
3 weeks vacation days / other perks]
Mentorship from experienced PMs and a real path to advancement
A tight-knit team with a long local track record
Central downtown office, close to transit

How to Apply

Send your resume and a short cover letter to tplan@totalplan-inc.com with "Project Coordinator" in the subject line. We thank all applicants; only those selected for an interview will be contacted.

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
Paid time off
Vision care

Work Location: In person

Apply About employer

More about this job

Responsibilities

Support Project Managers from pre-construction through project closeout by managing documentation, schedules, correspondence, and project records. Coordinate with subtrades, suppliers, consultants, and municipal authorities on procurement, site access, permits, inspections, safety paperwork, and closeout materials.

Requirements

Candidates should have 1–3 years of construction experience, ideally in commercial construction or tenant improvements, though strong new graduates are considered. A related diploma or degree or equivalent experience, construction drawing literacy, strong organization and communication skills, and Microsoft Office proficiency are sought.

Skills

Project Coordination
Construction Documentation
RFI Tracking
Submittal Management
Change Order Tracking
Schedule Coordination
Subtrade Coordination
Procurement
Tendering
Permit and Inspection Tracking
Site Safety Documentation
Construction Drawing Interpretation
Microsoft Excel
Microsoft Outlook
Bluebeam
MS Project

Benefits

Dental Care
Disability Insurance
Extended Health Care
Life Insurance
Paid Time Off
Vision Care
Three Weeks of Vacation
Mentorship
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Commercial Construction
Tenant Improvements
Project Coordination
Pre-Construction
Project Closeout
Project Managers
RFIs
Submittals
Shop Drawings
Change Orders
Meeting Minutes
Transmittals
Project Schedules
Subtrade Coordination
Procurement
Tendering
Bid Packages
Quote Levelling
Permits
Inspections
City of Vancouver
WorkSafeBC
Site Safety Documentation
Deficiency Lists
Warranties
O&M Manuals
Construction Drawings
Microsoft Office
Sage 300CRE
Bluebeam

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