Project Coordinator-Commercial Tenant Improvements

Pay: CA$55,000.00 - CA$70,000.00 per year

Job description:

The Role

We're looking for an organized, proactive Project Coordinator to support our Project Managers from pre-construction through closeout. You'll be the one keeping documentation moving, subtrades informed, and details from slipping through the cracks. This is a great fit for someone early in their construction career who wants real exposure to how commercial projects get built, with a clear path toward Assistant PM or PM roles.

What You'll Do

• Track and distribute RFIs, submittals, shop drawings, and change orders
• Prepare and issue meeting minutes, transmittals, and project correspondence
• Help build and update project schedules, and flag upcoming deadlines to the PM
• Coordinate with subtrades, suppliers, consultants, and building management on access, deliveries, and after-hours work
• Prepare purchase requisition/sub-contract for approval and assist with procurement of materials and services.
• Assist with tendering: sending bid packages, tracking responses, and levelling quotes
• Track permits and inspections with the City of Vancouver and other municipalities
• Maintain site safety documentation and WorkSafeBC paperwork alongside the site team
• Assemble closeout packages including deficiency lists, warranties, and O&M manuals
• Keep project files, drawings, and logs organized and current

What You Bring

• 1–3 years of experience in construction, ideally commercial or TI (strong new grads considered)
• Diploma or degree in Construction Management, Architectural Technology, Civil Engineering, or a related field, or equivalent experience
• Comfort reading construction drawings and specifications
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Proficiency in Microsoft Office (Excel and Outlook especially)
• Ability to juggle multiple projects and shifting priorities

Nice to Have

• Experience with Sage 300CRE or similar construction management software
• Familiarity with Bluebeam, MS Project, or estimating tools
• Valid BC driver's licence and reliable vehicle for occasional site visits

What We Offer

• Competitive salary and extended health and dental benefits
• 3 weeks vacation days / other perks]
• Mentorship from experienced PMs and a real path to advancement
• A tight-knit team with a long local track record
• Central downtown office, close to transit

How to Apply

Send your resume and a short cover letter to tplan@totalplan-inc.com with "Project Coordinator" in the subject line. We thank all applicants; only those selected for an interview will be contacted.

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Work Location: In person