Intermediate Accountant

Totran Transportation Services is seeking a motivated and detail-oriented Intermediate Accountant to join our team. The successful candidate will be responsible for supporting the day-to-day accounting functions of the organization while contributing to accurate financial reporting and process improvement initiatives.

Compensation will be commensurate with experience and qualifications. Candidates who are currently pursuing, or intend to pursue, a CPA designation are strongly encouraged to apply. CPA candidacy will be considered a valuable asset.

If you are looking to develop your accounting career with a growing transportation company, we would like to hear from you.

Banking / Cash

• Daily review line of credit, and credit cards, bank balances and transactions
• Review daily bank balance before
• Ensure adequate cash in accounts and suggest transfers as needed
• Sell USD as directed
• Approve and release cash payments as required
• Prepare weekly cash flow report - near-term collections and cash payment commitments. Project line of credit position for the following week
• Email weekly exchange rate to operations so they know the markup rate for billings.
• Phone in USD Visa payments as required

Accounts Payable

• Review and approve AP invoices daily
• Forecast semi-monthly accounts payable for cash requirements
• Review Carrier Pending Payable Report
• Calculate monthly interest loans
• Approve direct deposit cheque runs

Accounts Receivable

• Ensure proper accruals and expenses are allocated properly in orders
• Review orders for accuracy and profitability, including margin calculations
• Review daily orders to invoice and follow up to ensure billing is processed regularly
• Pull DNBi credit report and analyze for credit worthiness. Obtain credit reference from bank.
• Follow up on collection calls where no progress has been made
• Prepare Load Profitability Report monthly

Payroll

• Review proper setup of new employees in Axon (i.e. WCB, pay rates, etc.)
• Adjust pay rates in Axon as required (i.e. payroll increases)
• Send out payroll cutoff reminder emails
• Process Driver and Office payroll; ensure proper OT calculation
• Ensure proper benefits deductions for all employees, including arrears deductions
• Email Payroll Remittances to all employees and OO after each pay run
• Process Federal Statutory Remittance for LTD after each office and driver payroll
• Prepare posting journal entries for INC payroll
• Process RRSP upload semi-monthly; deactivate employees from the group as necessary
• Annual remittance of company match RRSP and 401K in January/February
• Maintain employee records
• Issue ROE as required
• Process and file WCB payments as required; monthly, quarterly, annually
• Review and Issue T5, T4, 1099, including upload to respective websites
• Issue T2200 and TL2 to LTD driving staff, pilots and load supervisors

Financial Statements / Month End

• Review GL daily to ensure expenses and revenue are coded properly
• Reconcile Balance Sheet Accounts and GL review
• Bank Reconciliation in Axon
• Print Bank Statements
• Run Account Activity Report for Financial / Recognize Bank Gain Loss
• Clean up Stale dated cheques
• Run Bank Statements and tie to GL
• Run monthly reoccurring Journal Entries (i.e. expense prepaid, depreciation, licensing, etc.)
• Reconcile Lease Liability GL Accounts to excel Lease Schedule
• Reconcile Fixed Assets Excel Schedule to Axon Fixed Asset Accounts
• Accrue IRS 12% on items shipped to the USA (i.e. Trucks, Trailers, etc.)
• Run Sales Tax Remittance Report, Account Activity Report, and Sales Tax Remittance
• Reconcile Intercompany - AR with AP, vice versa
• AR and AP accruals as necessary (i.e. fuel, wages, etc.)
• Run Import Satellite Jurisdiction Miles
• Analysis of Sales and Expense GL Accounts - BN to verify correct GL coding of expenses - put into table and filter
• Run Equipment and Driver Statements /Equipment Statements/Only Company Equipment/Detail
• Prepare monthly financial statements and lock down the period in Axon
• Prepare monthly financial statement PowerPoint presentation
• Prepare monthly forecast; profit/loss statement and cash flow
• Upload AR and AP to RBC Covarity
• Upload quarterly and annual FS to RBC Covarity
• Reconcile, Prepare and File GST monthly
• Prepare annual budget and upload to Axon
• Review annual financial statements and tax returns from Deloitte
• File and Remit Texas State Franchise annually

Import / Exports

• Maintain accurate and complete equipment records, including setup of equipment in Axon
• Prepare paperwork to import / export goods including Proforma invoice, NAFTA, DOT declaration form, etc.
• Accrue, remit, and file IRS Excise Tax as required, update equipment file and Axon with payment details
• Follow up with INC frequently to obtain status of importing; update Axon with Fleet, status, etc.
• Maintain Equipment Transfer list for Vehicle Rent calculation

General

• Maintain and file all Contracts and Agreements, electronic and paper format
• Maintain and file fixed assets electronically and paper format, including setup in Axon
• Reconcile quarterly truck additions / deletions insurance
• Maintain and file all legal correspondence including Resolutions, dividends, etc.
• Ensure records are kept secured and orderly in Mezzanine
• Semi-annual inventory count; schedule count, ensure completeness and accuracy
• Setup users in Axon, ensure proper restrictions based on role
• Maintain Travel log of expenses for LTD employees who travel to USA
• All other request as per Senior Management