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Town of Newmarket

Administrative Coordinator

Newmarket, ON, Canada

Temporary

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Job details

Job type: Temporary
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

Working with the Town of Newmarket’s Recreation and Culture Team, means the opportunity to make a difference and connect with your community! Working in Recreation means the start of something special, gaining valuable work experience and learning new skills. We are looking for dedicated individuals who enjoy working with others with a passion to deliver high quality programs, events and services. One thing is for certain, you will love the experience and our participants will too!

The Successful Candidate Will

Manage staff scheduling by building and posting weekly schedules, assisting with finding staff coverage, and sending reminders through a weekly staff newsletter.

Support the implementation of camp staff trainings to ensure staff are paid appropriately, required paperwork is collected, sessions are running according to schedule, and resources are printed/distributed.
Print required paperwork for upcoming camp weeks (i.e. class lists, sign in sheets, medical forms, waivers, etc.), as well as file and review previous week’s paperwork.
Complete inventory checks, orders camp supplies to support quality camp programming, and tracks purchases to ensure purchases fall within budget allocations.
Collaborate with outside user groups to ensure all parties are on the same page in delivering safe and quality programming. User groups may include Aquatics, Facilities, Customer Service, Special Guests, Bus Company, Vendor Camps, etc.
Respond to inquiries, escalated concerns and emergency situations from parents/guardians and the general public through phone and email, and direct them to the appropriate staff.
Frequently use registration software to complete registrations, withdrawals, refunds, payments and update camper information.
For full listing of duties and responsibilities, please see the attached Job Description.

Job Requirements

Post-secondary education in a related discipline combined with progressive experience in recreation programming and/or administrative duties is an asset or equivalent of education and experience.

Excellent leadership, organizational, public relations and time management skills.
Ability to work in a team environment, collaborate with co-workers and deal courteously and effectively with staff, participants, parents/guardians and the general public.
Strong working knowledge of computers in Microsoft (Word, Excel, Outlook); Xplor experience is an asset.
Current Intermediate First Aid & CPR-C certification required.
Current High Five (Principles of Healthy Child Development) certification required.
Crisis Prevention and Intervention (NVCI) certification required.
Class “G” Driver’s License in good standing and a reliable vehicle for corporate business.
Due to the nature of the contacts of this position a Police Vulnerable Sector Check satisfactory to the Town (Those 18 Years & Older) or the completion of Declaration of Minors – Working with Vulnerable Individuals Self Declaration Form (Those 17 Years and Younger) is required.

Please Note: Certifications are not required at time of application but must be obtained prior to job commencement. The Town of Newmarket may offer opportunities for certification.

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More about this job

Responsibilities

Coordinate staff schedules, camp training logistics, paperwork, supplies, inventory, and purchases while collaborating with internal teams and external user groups. Handle registrations and related transactions, respond to inquiries and escalated concerns, and direct parents, guardians, and the public to appropriate staff.

Requirements

Related post-secondary education and progressive experience in recreation programming or administration are an asset, along with strong organizational, leadership, communication, and time-management skills. Required qualifications include Intermediate First Aid and CPR-C, High Five, NVCI, a valid Class G driver’s license, and a reliable vehicle; Microsoft Office knowledge is expected, while Xplor experience is an asset.

Skills

Staff Scheduling
Administrative Coordination
Recreation Programming
Camp Training Support
Inventory Management
Budget Tracking
Stakeholder Collaboration
Customer Service
Conflict and Emergency Response
Registration Processing
Organization
Time Management
Public Relations
Microsoft Word
Microsoft Excel
Microsoft Outlook

Visa sponsorship

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Keywords

Recreation Programming
Camp Programming
Staff Scheduling
Staff Training
Weekly Staff Newsletter
Camp Paperwork
Class Lists
Sign-In Sheets
Medical Forms
Waivers
Inventory Checks
Camp Supplies
Budget Tracking
User Groups
Parent and Guardian Inquiries
Emergency Situations
Registration Software
Registrations
Withdrawals
Refunds
Payments
Camper Information
Microsoft Word
Microsoft Excel
Microsoft Outlook
Xplor
Intermediate First Aid
CPR-C
High Five: Principles of Healthy Child Development
Crisis Prevention and Intervention (NVCI)

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