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Added 3 mins ago
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Town of Whitchurch-Stouffville

Administrative Coordinator - Transportation & Fleet

Whitchurch-Stouffville, ON, Canada

$76,178 to $92,682 CAD / year · Full-time

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Job details

Pay: $76,178 to $92,682 CAD / year
Job type: Full-time
Working hours: 35 hours per week
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

Administrative Coordinator, Transportation & Fleet

Department: Engineering & Public Works

Status: Full Time, Permanent

Date Posted: October 2, 2026

Date Closing: October 16, 2026

Number of Positions: 1

Scheduled Hours/Shifts: 35 hours per week

Salary: $76,178 - $92,682 per year

Flexible Working

Arrangements: Yes

Vacancy Reason: Replacement

WHY Stouffville:

Working for the Town of Stouffville means being a part of one of HRD Canada’s Best Places to Work. Here, we foster a sense of belonging as a tightknit workforce. The Town is dedicated to supporting its employees, by providing competitive compensation, OMERS Pension, employer funded benefits, paid vacation, sick time, EAP and flexible work arrangements, to help you prioritize what matters most.

The Administrative Coordinator, Transportation & Fleet, will play a key role in keeping essential transportation services running smoothly behind the scenes. From coordinating winter maintenance programs and supporting capital projects to managing financial processes, procurement activities, and public inquiries, you'll work across the organization to help deliver safe, efficient, and reliable services for the community

We are committed to being an equal opportunity employer, supportive of an inclusive, barrier-free recruitment and selection process and as we grow, it’s important that our workforce reflect the citizens we serve. At the Town, we respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

Position Purpose:

Reporting to the Manager, Transportation & Fleet Services, the Administrative Coordinator, Transportation & Fleet, provides administrative, financial and operational support to the Transportation & Fleet Services Division. The position supports the Manager, Transportation & Fleet Services, Transportation Supervisor and Operations Technologists in the coordination and administration of transportation programs, winter maintenance activities, financial processes, procurement activities, customer service inquiries, divisional records management and corporate reporting requirements. The position also provides administrative support to the Engineering & Public Works Commission, including backup administrative support as required. Responsibilities related to fleet services are limited primarily to invoice processing, financial tracking and coordination of fleet-related invoices with internal departments and commissions.

Qualifications and Requirements:

A minimum three (3) year Community College Diploma in Finance or Transportation related discipline including proficiency in computer operations, basic accounting, purchasing principles and public relations.
A minimum of three (3) years related work experience in municipal operations.
Excellent organizational and communication skills with demonstrated experience with financial tracking, analysis, and controls in a project-based environment.
Experience and understanding in municipal capital program delivery performance monitoring, etc.
Experience and understanding of project delivery in terms of processes, practices, information, data, information systems, reporting and organization/people.
Knowledge of relevant acts, guidelines, regulations and legislation
Valid Ontario Class “G” Driver’s License in good standing, must have own vehicle (subject to annual driver’s abstract).
Project Management Professional (PMP) designation an asset.
Experience and understanding in municipal budget delivery and performance monitoring.
Experience and understanding of project delivery in terms of processes, practices, information, data, information systems, reporting and organization/people.
Knowledge of relevant acts, guidelines, regulations and legislation.
Experience with tendering process, contract administration and contract law.
Contract management skills with proven ability to effectively manage external consultants and contractors.
Excellent communication, interpersonal, consultation and relationship building skills, with ability to deal courteously and effectively with elected and appointed officials, other levels of government, the general public/residents, contractors, and other departmental/corporate contacts.
Excellent analytical, problem solving, research, organizational, project management/coordination and negotiation skills.
Excellent skills in report writing and other forms of written communication.
Ability to align Transportation & Fleet Services Division services with departmental and corporate goals/objectives, with ability to foster corporate thinking and a positive/enthusiastic customer-service approach among staff. Continuous quality improvement orientation.
Proficiency using various types of software programs (Microsoft Office, Service Request Manager, Work Manager), VIP and financial systems (Great Plains).

How to apply:

Please apply through our Recruitment Site, Town of Stouffville - Careers and submit your application in confidence by October 16, 2026.

We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.

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More about this job

Responsibilities

Provide administrative, financial, and operational support to the Transportation & Fleet Services Division, including coordination of transportation programs, winter maintenance, procurement, financial processes, customer inquiries, records, and corporate reporting. Support capital projects and the Engineering & Public Works Commission, and coordinate fleet-related invoice processing and financial tracking.

Requirements

Requires a minimum three-year community college diploma in finance or a transportation-related discipline and at least three years of related municipal operations experience. Candidates need strong financial, project coordination, procurement, communication, and contract management skills, knowledge of relevant legislation, proficiency with specified software and financial systems, and a valid Ontario Class G driver's licence with access to a vehicle; PMP designation is an asset.

Skills

Financial Tracking And Analysis
Budget Monitoring
Procurement
Tendering
Contract Administration
Contract Management
Project Coordination
Municipal Operations
Capital Program Delivery
Customer Service
Records Management
Report Writing
Communication
Problem Solving
Microsoft Office
Great Plains

Benefits

Competitive Compensation
OMERS Pension
Employer-Funded Benefits
Paid Vacation
Sick Time
Employee Assistance Program
Flexible Work Arrangements

Visa sponsorship

Not detected in the job text

Keywords

Transportation Services
Fleet Services
Municipal Operations
Winter Maintenance
Capital Projects
Financial Processes
Financial Tracking
Budget Monitoring
Procurement
Tendering
Contract Administration
Contract Law
Contract Management
Project Delivery
Project Coordination
Customer Service
Records Management
Corporate Reporting
Municipal Budgets
Public Relations
Microsoft Office
Service Request Manager
Work Manager
VIP
Great Plains
Project Management Professional

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