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Added 58 mins ago
V
Sr Spec, IT
Vale
Canada
- Full-time
…optimizing machine learning solutions that support predictive maintenance, process automation, operational reliability, and real-time decision-making across our global mining and industrial…
Added 1 hour ago
S&
E-Commerce Coordinator
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Toronto, ON
- Full-time
The E-commerce Coordinator will support the day-to-day operations and optimization of Silk & Snow's online store. Reporting to the Manager, E-commerce, you'll help maintain the health of…
Added 1 hour ago
MG
Clinical Informatics Specialist
Michael Garron Hospital
Toronto, ON
- Full-time
…to automate that processing. Focus will be on the build and maintenance of nursing, physician and interprofessional documentation,order sets and…
Added 1 hour ago
EA
Building Maintenance Coordinator
Execaire Aviation
Dorval, QC
- Full-time
The Building Maintenance Coordinator is responsible for ensuring the safe, reliable, and continuous operation of all building systems and critical paint shop infrastructure supporting…
Added 1 hour ago
KC
Maintenance
Kinark Child and Family Services
Minden, ON
- $19 CAD / hour
- Full-time
Reporting to the Maintenance Coordinator, the Janitor is responsible to perform maintenance and housekeeping tasks. Operate machinery (large and small), Support construction and repairs of…
Added 2 hours ago
TL
PREVENTIVE MAINTENANCE TECHNICIAN (I)
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Langley (District), BC · Langley, BC
- Full-time
…Companies program! Our team is currently looking for a Preventive Maintenance Technician (I) to join their Langley, British Columbia team. In this role, the successful candidate will be…
Added 2 hours ago
Coordinator, Content Marketing
Tourism Whistler
Whistler, BC
The Coordinator, Content Marketing creates engaging social content and helps keep Tourism Whistler’s digital channels accurate, current and connected. Working closely with our social, web…
Added 2 hours ago
FH
Cardiac Sonographer - Chilliwack General Hospital
Fraser Health
Chilliwack, BC
- Part-time
Reporting to the Supervisor, Cardiac Sonography and Site Coordinator, Medical Imaging, the Cardiac Sonographer practices in accordance with the standards of professional practice as well as…
Added 2 hours ago
N
Surface Training & Lockout Coordinator
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Saskatoon, SK
- Full-time
Serve as liaison between Operations, Maintenance, Safety, Engineering, contractors, and project teams
Added 2 hours ago
LC
Client Experience & Service Coordinator
LightForm Canada
Vancouver, BC
- Full-time
LightForm is looking for a proactive, detail-oriented Client Experience & Service Coordinator to join our Edmonton Head Office team.
Added 2 hours ago
FH
Registered Nurse, Medicine, Ridge Meadow s Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 2 hours ago
CE
Operational Integrity Field Operator
Cenovus Energy
Lloydminster, SK
- Full-time
…operations across our assets. Reporting to the Operations Integrity Coordinator, you will play an important role in coordinating supplier activities, minimizing operational downtime,…
Added 3 hours ago
AT
Technical Support Specialist
Arrow Transportation Systems Inc.
Vancouver, BC
- Full-time
Assist IT Service Management Coordinator with service management related duties
Added 3 hours ago
FH
Cardiac Sonographer - Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $43.32 to $54.04 CAD / hour
- Part-time
Reporting to the Supervisor, Cardiac Sonography and Site Coordinator, Medical Imaging, the Cardiac Sonographer practices in accordance with the standards of professional practice as well as…
Added 3 hours ago
MS
Facilities Maintenance Worker (1.0 Evenings, Permanent)
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Winnipeg, MB
- Full-time
Reporting to the Facilities Coordinator, the Maintenance Worker is a key part of ensuring that Main Street Project (MSP) buildings, both interior and exterior, are kept functional and in…
Added 3 hours ago
EP
Industrial Hygiene Coordinator
EHS Partnerships Ltd.
AB · Edmonton, AB
- $30 to $40 CAD / hour
- Full-time
EHS Partnerships Ltd. (EHSP) has an immediate opening in our Edmonton location for a Industrial Hygiene Coordinator. This is a mid-level, permanent, full-time position.
Added 3 hours ago
LC
Client Experience & Service Coordinator
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AB · Edmonton, AB
- Full-time
LightForm is looking for a proactive, detail-oriented Client Experience & Service Coordinator to join our Edmonton Head Office team.
Added 3 hours ago
TH
Quality & Regulatory Coordinator
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London, ON
- Full-time
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Added 3 hours ago
NH
HEALTH INFORMATION MANAGEMENT (HIM) ADVISOR
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Terrace, BC
- Full-time
…of Northern Health, and under the general supervision of HIM Coordinator – Professional Practice or designate, the HIM Advisor is an integral member of both the regional Health Information…
Added 3 hours ago
UO
Exercise Trainer, Physiology & Pharmacology
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Calgary, AB
- Internship
The Exercise Trainer primary purpose is to assist the Study Coordinator and support the research team through providing assistance and overseeing the exercise intervention. The Brain in…
Added 3 hours ago
H
Bilingual Client Care Coordinator
HearCANADA
Ottawa, ON
- Full-time
We are seeking a Client Care Coordinator to join our Client Care team! In this role, you will be responsible for administrative duties within the clinic, providing an exceptional client…
Added 3 hours ago
F
Service Coordinator- Full Time - Temporary
Finning
Surrey, BC
- Full-time
As a Service Coordinator at Finning, you’ll play a vital role in ensuring our repair and maintenance processes run smoothly from start to finish. You’ll be the central point of coordination…
Added 3 hours ago
M
Project Coordinator / Administrator - Aeroderivative Gas Turbine Controls R&D
MANNARINO
Montreal, QC
- Full-time
We are looking for a Project Coordinator / Administrator to help engineering teams stay organized and on track while working on gas turbine control system projects.
Added 4 hours ago
VG
Service Coordinator
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London, ON
- Full-time
Reporting to the Regional Field Service Manager, the Service Coordinator is responsible for providing technical support via phone or email to internal OpCo functions (engineers,…
Added 4 hours ago
Car Care Tech
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Langley (District), BC · Langley, BC

Townline

Front Desk & Office Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

About Townline

The Townline Group is a real estate development and construction company with a diverse portfolio across the Lower Mainland and Vancouver Island. Since 1981, our teams have worked together across Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care. We believe diverse perspectives, strong relationships and a shared commitment to quality are central to our success.

The Opportunity

Townline is looking for a friendly, capable and highly organized Front Desk & Office Coordinator. Reporting to the Senior Generalist, People & Culture, you will manage the front desk and help coordinate the day-to-day operation of our head office. You will be a trusted resource for employees and visitors, creating a welcoming, well-run workplace where people can do their best work. This is a hands-on role with plenty of variety. One moment you may be helping a visitor or answering the main phone line; the next, coordinating travel, supporting a new hire, working with a vendor or arranging an office event.

What You’ll Do

Reception & Employee Experience

Create a warm, professional first impression by greeting visitors, announcing arrivals, offering refreshments and directing guests to meeting rooms.
Maintain reliable front-desk coverage throughout the workday and coordinate alternate coverage when required.
Answer and route calls with confidence and sound judgement; take complete messages, respond to general enquiries and maintain a polished telephone manner.
Monitor the reception, information and accounts payable inboxes; respond to or forward messages accurately and promptly.
Keep reception, meeting rooms, kitchens, coffee stations and shared office areas tidy, organized and appropriately stocked.
Manage meeting-room calendars and assist employees and guests with room set-up and basic meeting technology.

Office Operations & Facilities

Coordinate day-to-day office operations, including mail, courier services, shipping, printing, postage, recycling, office supplies, groceries and kitchen services.
Act as the primary contact for property management and office service providers; submit and follow up on maintenance, cleaning, access, loading dock and freight-elevator requests.
Coordinate office repairs, equipment service, furniture needs, workstation set-up, office moves and small office-improvement projects.
Maintain accurate office records, directories, floor plans, access-card records, telephone extensions, equipment lists, vendor information and related trackers.
Manage office vendors, service agreements and renewals, including copiers, phones, coffee, parking, shredding and other workplace services.
Monitor office inventory and expenses, obtain required approvals and coding, review invoices and route them for payment.
Maintain office administration procedures and standard operating procedures so information is current, clear and easy for others to follow.

Employee & Administrative Support

Partner with People & Culture and IT on employee onboarding, offboarding and office moves, including workspace readiness, access cards, phones, directories, office layouts, equipment and training administration.
Administer assigned employee training records and follow up on outstanding completion requirements.
Provide practical administrative support across the business, including scanning, printing, binders, labels, document preparation, business cards, courier bookings and file maintenance.
Support cheque and bank-draft pick-ups, corporate credit-card statement administration and other routine accounting processes.
Handle confidential information with discretion and follow established approval and record-keeping requirements.

Travel, Events & Culture

Coordinate approved corporate travel, including flights, hotels, confirmations, tracking and related invoice documentation.
Maintain corporate travel accounts and preferred vendor arrangements, and help identify practical, cost-conscious options.
As an active member of the Culture Committee, help plan and deliver employee events, meetings, celebrations and team activities.
Prepare clear office communications, invitations, notices and event materials as needed.

Health, Safety & Security

Support a clean, safe and secure workplace and promptly escalate maintenance or safety concerns.
Serve as a Floor Warden and designated First Aid Attendant, complete required training and participate in drills and emergency procedures.
Participate in the Joint Health & Safety Committee and help maintain required records, binders and certifications.
Coordinate building access, employee access cards and related audits in accordance with established procedures.

What You Bring

At least two years of office coordination, reception, administrative or related experience. Experience supporting broader office operations is an asset.
Excellent phone etiquette and clear, professional verbal and written communication.
A genuinely friendly, helpful and service-oriented approach. You enjoy making people feel welcome and finding practical solutions.
Strong organization, follow-through and attention to detail, with the ability to manage competing priorities in a busy office.
Good judgement, initiative and confidence working independently while knowing when to ask questions or escalate an issue.
Tact, diplomacy and composure when handling confidential information, unexpected requests or challenging situations.
Comfort working with Microsoft Outlook, Word, Excel, PowerPoint and shared online files. You learn new systems quickly.
Occupational First Aid Level 1 certification, or willingness to obtain it.
Post-secondary education in business administration or a related field is an asset.
Availability to work onsite at Marine Gateway, Monday to Friday between 8:00 a.m. and 5:00 p.m.

Why You’ll Enjoy This Role

You will have variety, visibility and the opportunity to make a noticeable difference every day.
You will work with people across the business and become a trusted source of help and information.
You will join a collaborative, people-focused workplace that values professionalism, initiative and fun.
Townline offers a competitive compensation package, transportation allowance, comprehensive health benefits, an onsite gym and wellness centre, and secure bike storage. Our head office is located at Marine Gateway, directly on the Canada Line.

Townline is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those shortlisted will be contacted.

Apply About employer

More about this job

Responsibilities

Manage reception and coordinate daily head-office operations, including facilities, vendors, supplies, records, and employee administrative support. Coordinate approved corporate travel and workplace events, and support health, safety, and building security procedures.

Requirements

Requires at least two years of office coordination, reception, administrative, or related experience, along with strong communication, organization, service, and judgment skills. Candidates should be comfortable with Microsoft Office and onsite work; Occupational First Aid Level 1 certification or willingness to obtain it is required, while related post-secondary education is an asset.

Skills

Office Coordination
Reception
Customer Service
Verbal Communication
Written Communication
Organization
Attention To Detail
Prioritization
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Travel Coordination
Event Planning
Vendor Management
Confidentiality

Benefits

Transportation Allowance
Comprehensive Health Benefits
Onsite Gym
Wellness Centre
Secure Bike Storage

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Operations
Facilities Coordination
Visitor Management
Telephone Etiquette
Mail And Courier Services
Office Supplies
Vendor Management
Invoice Processing
Records Management
Employee Onboarding
Employee Offboarding
Training Records
Travel Coordination
Event Planning
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Occupational First Aid Level 1
Floor Warden
Joint Health And Safety Committee
Access Cards
Confidential Information
Real Estate Development
Construction

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