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Added 8 mins ago
TS
Residential Worker
The Salvation Army in Canada
Hamilton, ON
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 8 mins ago
FR
Security Concierge
FirstService Residential Canada
Toronto, ON
- Full-time
Provide exceptional Customer Service to Clients, Customers, Contractors and Visitors to client’s property.
Added 8 mins ago
C&
Design Coordinator
Crate & Barrel
Vancouver, BC
- $18.25 to $36 USD / hour
- Full-time
…Coordinator is responsible for delivering exceptional customer service and providing initial assistance to customers seeking design solutions. The Design Coordinator will assist Designers…
Added 8 mins ago
W
(CAN) Associé, marchandise générale
Walmart
Drummondville, QC
- Part-time
…location and processes recovery merchandise from the Customer Service desk and other areas of the…
Added 23 mins ago
T
Product Control Analyst
TD
Toronto, ON
- Full-time
…reporting, consolidated analysis and clear commentary within agreed service-level timelines; interpret results and make practical…
Added 38 mins ago
RV
IT System Support Worker I (Junior)
Renfrew Victoria Hospital
Renfrew, ON
- Full-time
…PC’s for the hospital environment; configure and maintain help desk applications, document IT related procedures, complete IT related projects as assigned, and other entry level duties in a…
Added 38 mins ago
FR
Heavy Duty Cleaner
FirstService Residential Canada
Toronto, ON
- Full-time
Have knowledge of standard methods, practices, tools, and equipment of the janitorial service
Added 38 mins ago
W
(CAN) General Merchandise Associate
Walmart
Grand Falls, NB
- Part-time
…location and processes recovery merchandise from the Customer Service desk and other areas of the…
Added 38 mins ago
W
General Merchandise Associate
Walmart
Saskatoon, SK
- Full-time
…location and processes recovery merchandise from the Customer Service desk and other areas of the…
Added 38 mins ago
W
(CAN) General Merchandise Associate
Walmart
Lethbridge, AB
- Full-time
1. Provide excellent customer service by openly approaching customers and advising them of ongoing changes in the store.
Added 53 mins ago
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Retail Lead
Tilley
Toronto, ON
- $19 to $21 CAD / hour
- Part-time
Ensures the cash desk area and fitting room processes and controls are adhered to and followed
Added 53 mins ago
TH
Associé(e) aux ventes - Plomberie et électricité (Temps partiel)
The Home Depot
Burnaby, BC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 53 mins ago
TH
Order Picker Full Time - 7086 Winnipeg Southwest
The Home Depot
Winnipeg, MB
- Full-time
…out of the store and loaded onto the truck. As part of the Service Desk team, Order Picker associates need to be comfortable handling basic customer order-related transactions, such as POS…
Added 53 mins ago
FB
Seasonal Tax Services Associate
Farm Business Consultants
Brighton, ON
- Other
Most tax job’s come with a desk, a headset and a queue. Ours puts you on the road, visiting about 200 farm and small business owners in your area who are looking forward to seeing you.
Added 53 mins ago
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Seasonal Tax Services Associate
Farm Business Consultants
Trenton, ON
- Other
Most tax job’s come with a desk, a headset and a queue. Ours puts you on the road, visiting about 200 farm and small business owners in your area who are looking forward to seeing you.
Added 1 hour ago
R
Supply Chain Management Support Analyst
Raise
Calgary, AB
- Contract
Participate in evolution of the Supply Chain Service Center (SSC) Support Desk Strategy and Sustainment.
Added 1 hour ago
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Fashion Associate (Part time) - Harmony North
RCL - Reitmans Canada Ltd/Ltée
Oshawa, ON
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 1 hour ago
1
Dental Receptionist - Springdale Dental Centre
123Dentist
Brampton, ON
- $27 to $29 CAD / hour
- Full-time
…our team. The ideal candidate will excel in managing front desk operations, coordinating patient recare appointments, and ensuring a smooth patient experience. This role requires excellent…
Added 1 hour ago
R-
Fashion Associate (Part time) - Kingsgate Mall
RCL - Reitmans Canada Ltd/Ltée
Vancouver, BC
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 1 hour ago
R-
Temporary Fashion Associate - Reitmans
RCL - Reitmans Canada Ltd/Ltée
ON · Simcoe, ON
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 1 hour ago
1
Office Manager-Olympic Village Dental, Vancouver
123Dentist
Vancouver, BC
- $36 to $38 CAD / hour
- Full-time
…into practice, and create working harmonies between the front desk office and dental professional…
Added 1 hour ago
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Dispatcher Level 4 (12-month contract)
BC Maritime Employers Association
Vancouver, BC
- Contract
Ensure the Dispatch Dep Sea desk is apprised of any issues impacting dispatch and/or customer member operations
Added 1 hour ago
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Level 2 3 Network Administrator & Projects Specialist (35949)
Myticas Consulting
Ottawa, ON
- Full-time
Provide Level 2/3 technical escalation support and assist with Service Desk overflow when necessary.
Added 1 hour ago
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Fashion Associate (Part time) - Mayfair Outparcel
RCL - Reitmans Canada Ltd/Ltée
Victoria, BC
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 1 hour ago
N(
Program Assistant (Temporary), School of Manufacturing and Automation
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
…Technicians/Technologists as well as with cross campus support and service areas such as Student Advising, and the Registrar’s…

Townline

Front Desk & Office Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

About Townline

The Townline Group is a real estate development and construction company with a diverse portfolio across the Lower Mainland and Vancouver Island. Since 1981, our teams have worked together across Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care. We believe diverse perspectives, strong relationships and a shared commitment to quality are central to our success.

The Opportunity

Townline is looking for a friendly, capable and highly organized Front Desk & Office Coordinator. Reporting to the Senior Generalist, People & Culture, you will manage the front desk and help coordinate the day-to-day operation of our head office. You will be a trusted resource for employees and visitors, creating a welcoming, well-run workplace where people can do their best work. This is a hands-on role with plenty of variety. One moment you may be helping a visitor or answering the main phone line; the next, coordinating travel, supporting a new hire, working with a vendor or arranging an office event.

What You’ll Do

Reception & Employee Experience

Create a warm, professional first impression by greeting visitors, announcing arrivals, offering refreshments and directing guests to meeting rooms.
Maintain reliable front-desk coverage throughout the workday and coordinate alternate coverage when required.
Answer and route calls with confidence and sound judgement; take complete messages, respond to general enquiries and maintain a polished telephone manner.
Monitor the reception, information and accounts payable inboxes; respond to or forward messages accurately and promptly.
Keep reception, meeting rooms, kitchens, coffee stations and shared office areas tidy, organized and appropriately stocked.
Manage meeting-room calendars and assist employees and guests with room set-up and basic meeting technology.

Office Operations & Facilities

Coordinate day-to-day office operations, including mail, courier services, shipping, printing, postage, recycling, office supplies, groceries and kitchen services.
Act as the primary contact for property management and office service providers; submit and follow up on maintenance, cleaning, access, loading dock and freight-elevator requests.
Coordinate office repairs, equipment service, furniture needs, workstation set-up, office moves and small office-improvement projects.
Maintain accurate office records, directories, floor plans, access-card records, telephone extensions, equipment lists, vendor information and related trackers.
Manage office vendors, service agreements and renewals, including copiers, phones, coffee, parking, shredding and other workplace services.
Monitor office inventory and expenses, obtain required approvals and coding, review invoices and route them for payment.
Maintain office administration procedures and standard operating procedures so information is current, clear and easy for others to follow.

Employee & Administrative Support

Partner with People & Culture and IT on employee onboarding, offboarding and office moves, including workspace readiness, access cards, phones, directories, office layouts, equipment and training administration.
Administer assigned employee training records and follow up on outstanding completion requirements.
Provide practical administrative support across the business, including scanning, printing, binders, labels, document preparation, business cards, courier bookings and file maintenance.
Support cheque and bank-draft pick-ups, corporate credit-card statement administration and other routine accounting processes.
Handle confidential information with discretion and follow established approval and record-keeping requirements.

Travel, Events & Culture

Coordinate approved corporate travel, including flights, hotels, confirmations, tracking and related invoice documentation.
Maintain corporate travel accounts and preferred vendor arrangements, and help identify practical, cost-conscious options.
As an active member of the Culture Committee, help plan and deliver employee events, meetings, celebrations and team activities.
Prepare clear office communications, invitations, notices and event materials as needed.

Health, Safety & Security

Support a clean, safe and secure workplace and promptly escalate maintenance or safety concerns.
Serve as a Floor Warden and designated First Aid Attendant, complete required training and participate in drills and emergency procedures.
Participate in the Joint Health & Safety Committee and help maintain required records, binders and certifications.
Coordinate building access, employee access cards and related audits in accordance with established procedures.

What You Bring

At least two years of office coordination, reception, administrative or related experience. Experience supporting broader office operations is an asset.
Excellent phone etiquette and clear, professional verbal and written communication.
A genuinely friendly, helpful and service-oriented approach. You enjoy making people feel welcome and finding practical solutions.
Strong organization, follow-through and attention to detail, with the ability to manage competing priorities in a busy office.
Good judgement, initiative and confidence working independently while knowing when to ask questions or escalate an issue.
Tact, diplomacy and composure when handling confidential information, unexpected requests or challenging situations.
Comfort working with Microsoft Outlook, Word, Excel, PowerPoint and shared online files. You learn new systems quickly.
Occupational First Aid Level 1 certification, or willingness to obtain it.
Post-secondary education in business administration or a related field is an asset.
Availability to work onsite at Marine Gateway, Monday to Friday between 8:00 a.m. and 5:00 p.m.

Why You’ll Enjoy This Role

You will have variety, visibility and the opportunity to make a noticeable difference every day.
You will work with people across the business and become a trusted source of help and information.
You will join a collaborative, people-focused workplace that values professionalism, initiative and fun.
Townline offers a competitive compensation package, transportation allowance, comprehensive health benefits, an onsite gym and wellness centre, and secure bike storage. Our head office is located at Marine Gateway, directly on the Canada Line.

Townline is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those shortlisted will be contacted.

Apply About employer

More about this job

Responsibilities

Manage reception and coordinate daily head-office operations, including facilities, vendors, supplies, records, and employee administrative support. Coordinate approved corporate travel and workplace events, and support health, safety, and building security procedures.

Requirements

Requires at least two years of office coordination, reception, administrative, or related experience, along with strong communication, organization, service, and judgment skills. Candidates should be comfortable with Microsoft Office and onsite work; Occupational First Aid Level 1 certification or willingness to obtain it is required, while related post-secondary education is an asset.

Skills

Office Coordination
Reception
Customer Service
Verbal Communication
Written Communication
Organization
Attention To Detail
Prioritization
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Travel Coordination
Event Planning
Vendor Management
Confidentiality

Benefits

Transportation Allowance
Comprehensive Health Benefits
Onsite Gym
Wellness Centre
Secure Bike Storage

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Operations
Facilities Coordination
Visitor Management
Telephone Etiquette
Mail And Courier Services
Office Supplies
Vendor Management
Invoice Processing
Records Management
Employee Onboarding
Employee Offboarding
Training Records
Travel Coordination
Event Planning
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Occupational First Aid Level 1
Floor Warden
Joint Health And Safety Committee
Access Cards
Confidential Information
Real Estate Development
Construction

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