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Added 2 mins ago
SS
Saskatchewan Soccer Association - PPL Manager and SSA Operations Coordinator
Sask Sport
Regina, SK
- Full-time
Saskatchewan Soccer Association – PPL Manager and SSA Operations Coordinator
Added 2 mins ago
FH
Senior Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $55.25 to $79.42 CAD / hour
- Full-time
Leads business plan development for large capital projects through the preparation of feasibility studies, analysis and solution development, development of the project charter, functional…
Added 2 mins ago
FH
Patient Care Coordinator, Mental Health & Substance Use Services (MH&SUS)
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…person centered and recovery oriented care, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 17 mins ago
Project Coordinator
Konrad
Toronto, ON
Konrad is a next generation digital consultancy. We are dedicated to solving complex business problems for our global clients with creative and forward-thinking solutions. Our employees…
Added 32 mins ago
PD
Health and Safety Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
The Health & Safety Coordinator will support all health and safety and environmental related initiatives on worksites, ensuring all employees are provided a safe work environment. This role…
Added 1 hour ago
WI
Billing Coordinator
WSP in Canada
Laval, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 hour ago
WI
Billing Coordinator
WSP in Canada
Montreal, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 hour ago
WI
Billing Coordinator
WSP in Canada
Brossard, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 1 hour ago
BC
Sales Coordinator - Global Markets Trading Floor
BMO Capital Markets
Toronto, ON
- Full-time
The Sales Coordinator role is an entry-level position on the Global Markets trading floor designed for high-potential individuals seeking to build a long-term career in Capital Markets. The…
Added 1 hour ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
Support and/or lead business development activities
Added 1 hour ago
TR
Early Talent Acquisition Coordinator (12 months)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $68,000 to $84,000 CAD / year
- Full-time
…the Acting Lead, Recruitment, the Early Talent Acquisition Coordinator is integral to Teck's commitment to providing outstanding early career opportunities and experiences for…
Added 2 hours ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Hamilton, ON
- $47,000 to $69,000 CAD / year
- Full-time
Reporting to the MRO Leader the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the business’…
Added 2 hours ago
GC
REQ26-150 - Coordinator-Risk Management
Glencore Canada
Quebec, QC
- Internship
INTRODUCTION Working as a Coordinator – risk management at Raglan Mine is to experience the best of all worlds: where the balance between personal and professional life is a fundamental…
Added 3 hours ago
CH
Coordinator, Guest Logistics
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
An opportunity to grow and learn in a work environment that promotes feedback and development.
Added 3 hours ago
CH
Transfer Coordinator, Kelowna (Winter 2026/27)
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
An opportunity to grow and learn in a work environment that promotes feedback and development.
Added 3 hours ago
FT
Sales Operations Coordinator
Fast Tire Co
Vaudreuil-Dorion, QC
- Full-time
As a Sales Operations Coordinator, reporting to the Senior Business Analyst, you'll play a key role within the Marketing team, serving as the primary liaison between Marketing, Sales, and…
Added 3 hours ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Must be able to report to and work at various Managed Services client locations within a geographic territory based on business needs and as scheduled;
Added 3 hours ago
Operations Coordinator
Sonepar
Brampton, ON
An opportunity for career development across many business departments within our organization.
Added 3 hours ago
ZA
Accounts Receivable and Accounts Payable Coordinator - Maple Volkswagen - 26310
Zanchin Automotive Group
Vaughan, ON
- Full-time
Accounts Payable & Receivable Coordinator career and employment opportunity await you.
Added 3 hours ago
HC
Healthcare Outreach and Partnership Coordinator (Vancouver)
Healthcord Cryogenics
Vancouver, BC
- Full-time
Demonstrated tenacity, resilience, and initiative in previous roles involving sales, business development, lobbying, or public affairs.
Added 3 hours ago
S&
Coordinator, Product Operations
Silk & Snow
Toronto, ON
- Full-time
The Coordinator, Product Operations will report to the Manager, Product and be responsible for successfully liaising between our vendors and collaborative internal teams to ensure product…
Added 3 hours ago
CC
Office Coordinator
Corrpro Canada Inc
Edmonton, AB
- Full-time
Corrpro Canada is looking for an Office Coordinator to join our Team in Edmonton, Alberta!
Added 4 hours ago
Billing Coordinator
WSP
Montreal, QC
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
V
Business and Commercial Lending Coordinator
Vancity
Vancouver, BC
- Full-time
As a Business & Commercial Lending Coordinator, you will play a critical role in supporting the delivery of exceptional service to our business and commercial members by ensuring loan…
Added 4 hours ago
AW
Lending Advisor
Alberta Women Entrepreneurs
Calgary, AB
- Full-time
Reports to: Entrepreneurship Development Manager, Capital | Location: Alberta (Hybrid) | Classification: Full Time | Approximately 37.5 hours per week

TPL Lighting

Project Coordinator

Toronto, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Role Purpose

The Project Coordinator is responsible for the effective coordination and administration of assigned distributor projects from order handoff through shipment. The role ensures project information is accurate, complete, and communicated effectively, while coordinating between customers, vendors and internal teams to keep projects moving and delivery requirements on track.

What You Own

Project Coordination & Accuracy

Take ownership of assigned projects following handoff from Quotations, ensuring project details, documentation and order requirements are understood, accurate and complete. Identify missing or conflicting information early and work with the appropriate internal or external partners to resolve it.

This includes reviewing project particulars, confirming order details with Quotations and maintaining complete project files.

Submittals & Project Documentation

Coordinate accurate and complete submittal packages for specifier approval, manage returned drawings and revisions, and ensure project records remain current throughout the life of the project.

This includes preparing submittal packages based on the complete Bill of Material and communicating approved changes or modifications to vendors.

Order Management

Manage the order process from distributor purchase order through vendor order placement and confirmation. Ensure orders are entered accurately and promptly; missing information is identified and resolved, and changes or add/delete pricing are coordinated appropriately.

This includes processing distributor purchase orders, generating corresponding vendor purchase orders, identifying and requesting any missing information required for order entry, issuing order confirmations, and providing add/delete pricing for change orders.

Project Communication & Follow-through

Act as a key point of coordination between distributors, vendors, and internal teams. Maintain proactive communication around project status, lead times, shipping schedules, changes and potential issues so stakeholders know what is happening and what is required of them.

This includes coordinating detailed information and requested lead times between vendors and customers and communicating scheduled shipment information.

Schedule & Delivery Coordination

Monitor released and on-hold orders, follow up consistently, and work with vendors and customers to support required delivery schedules. Identify potential delays or risks early and escalate where necessaryrather than waiting for issues to become urgent.

This includes monthly follow-up on on-hold orders, follow-up on released orders, expediting with vendors as required, and updating project information in Oasis to ensure current and accurate project status and delivery information is maintained

Client Service

Provide responsive, professional, and solution-oriented support throughout the project. Help create a client experience that builds confidence in TPL and makes projects easier for our customers to manage.

This includes responding to client inquiries, proactively communicating project updates, following through on requests and commitments, and helping resolve issues as they arise.

What Success Looks Like

Projects are accurate, organized, and kept moving.

Orders and documentation are processed accurately and on time.

Customers and vendors receive clear, proactive communication.

Potential issues are identified and addressed early.

Commitments, follow-ups and delivery requirements do not fall through the cracks.

Internal teams have confidence in the accuracy and status of assigned projects.

Key Service Standards

Purchase orders entered within 1-2 business days of receiving complete and accurate informationrequired for order entry.

Order confirmations issued within 48 hours of receiving all information required for order entry.

On-hold projects reviewed and followed up monthly.

Release orders actively monitored, with shipping information communicated to customers as itbecomes available.

How You Work

You are organized, detail-oriented, and accountable for your work. You communicate clearly, follow through on commitments, and take initiative to resolve issues. You understand that strong project coordination requires both accuracy and urgency, and you work collaboratively with colleagues, customers, and vendor partners to keep projects moving.

An Evolving Role

TPL operates in a dynamic environment, and our roles evolve as the needs of our clients, projects, and business change. As experience, capability and business needs evolve, there may be opportunities to take on greater project complexity, increased ownership, mentoring or leadership responsibilities. From time to time, the responsibilities, priorities, and scope of this role may be adjusted to respond to business needs, support the team, and provide opportunities for development and growth.

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More about this job

Responsibilities

Coordinate distributor projects from order handoff through shipment, maintaining accurate project records, preparing submittals, processing purchase orders, and tracking schedules and deliveries. Serve as a communication link among customers, vendors, and internal teams, proactively following up on project status, changes, risks, and delivery requirements.

Requirements

The role calls for an organized, detail-oriented, accountable coordinator who communicates clearly, follows through on commitments, and takes initiative to resolve issues. The posting does not specify formal education or prior experience requirements.

Skills

Project Coordination
Order Management
Submittal Preparation
Project Documentation
Purchase Order Processing
Vendor Coordination
Customer Communication
Schedule Coordination
Delivery Tracking
Expediting
Issue Resolution
Attention To Detail
Organization
Follow-Through
Client Service
Project Status Reporting

Visa sponsorship

Not detected in the job text

Keywords

Distributor Projects
Order Handoff
Project Documentation
Submittal Packages
Specifier Approval
Bill Of Material
Distributor Purchase Orders
Vendor Purchase Orders
Order Confirmations
Change Orders
Add/Delete Pricing
Lead Times
Shipping Schedules
On-Hold Orders
Released Orders
Expediting
Delivery Coordination
Project Status
Oasis
Customer Service
Vendor Communication
Project Files
Order Entry

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