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Added 8 mins ago
Quality Inspector - Installation
Borea
Quebec, QC
…will work closely with the Engineers, the Superintendent, the Coordinator and the site teams to ensure compliance with technical procedures on the…
Added 8 mins ago
Electrical Site Coordinator - Substations and Collectors
Borea
Montreal, QC
Under the supervision of the Project Manager, the main responsibilities of the Electrical Coordinator are to coordinate the work related to their activity (Collector System and/or…
Added 8 mins ago
Project Controls/Scheduler Specialist - Site Projects
BWXT
Port Elgin, ON
Provide support to proposals, including scheduling tasks and providing Project Coordinator cost input with resource loading for estimate development and milestones for cash flow analysis.
Added 8 mins ago
Supply Chain Coordinator
BWXT
Cambridge, ON
As our Supply Chain Coordinator, you will oversee procurement activities for small to mid-size proposals and projects. You will serve as the primary link between Supply Management, Project…
Added 23 mins ago
Social Impact Coordinator
Range
Toronto, ON
We are looking for an organized, relationship-driven, and mission-aligned Social Impact Coordinator to manage a growing portfolio of local and international charitable partnerships.…
Added 23 mins ago
22588 - Community Payback Co-Ordinator - Southampton, Portsmouth - Outcome in a Day (South Central)
Ministry of Justice UK
Windsor, ON
…insight into the role through a visit to a live Community Payback project. You will be required to arrive at 09:00am, with the morning dedicated to the site visit. Your interview will then…
Added 23 mins ago
22587 - Community Payback Co-Ordinator - Bicester, Milton Keynes - Outcome in a Day (South Central)
Ministry of Justice UK
Windsor, ON
…insight into the role through a visit to a live Community Payback project. You will be required to arrive at 09:00am, with the morning dedicated to the site visit. Your interview will then…
Added 23 mins ago
22589 - Community Payback Co-Ordinator - Reading - Outcome in a Day (South Central)
Ministry of Justice UK
Windsor, ON
…insight into the role through a visit to a live Community Payback project. You will be required to arrive at 09:00am, with the morning dedicated to the site visit. Your interview will then…
Added 23 mins ago
senior design coordinator
Pomerleau
Montreal, QC
During the proposal and execution phases of projects delivered under alternative delivery methods, the Senior Design Coordinator manages design packages within a large-scale project or…
Added 23 mins ago
Scheduling Coordinator
Pomerleau
Montreal, QC
Under the supervision of a more experienced scheduler, the incumbent will participate in the development of schedules for projects assigned to them in the proposal or execution phase.
Added 37 mins ago
Fund Development Coordinator
Muslim Hands Canada
Mississauga, ON
Full-time
Muslim Hands Canada is seeking a passionate and relationship-driven Fund Development Coordinator to strengthen community engagement and support fundraising initiatives across Canada.
Added 37 mins ago
Agent•e de programmes / Program Officer
National Judicial Institute (NJI) - l'Institut national de la magistrature (INM), Canada
Ottawa, ON
Full-time
Added 37 mins ago
Network Analyst
Kativik llisarniliriniq
Montreal, QC
Full-time
Under the general supervision of the Coordinator of IT Services, the Network Analyst will be responsible for ensuring the continuity of operational services including Microsoft domains,…
Added 37 mins ago
Development Coordinator
VORTEX Media
Toronto, ON
Full-time
Support the development team on projects from the initial idea stage through to pre-production or greenlighting, including offering creative ideas
Added 38 mins ago
Executive Coordinator
University of Alberta
Edmonton, AB
Full-time
The Executive Coordinator (EC) to the Associate Vice President (AVP) of Shared Services (ShS) plays a pivotal role in providing high-level administrative and operational support to the…
Added 1 hour ago
Asset Management Specialist
Kelly Services (Canada), Ltd.
Toronto, ON
Contract
…support governance coordination, business analysis, process development, reporting, and integration activities across multiple initiatives and asset…
Added 1 hour ago
Project Coordinator
Clearspace
Toronto, ON
Full-time
…and technology that improves the client experience, reduces project complexity, and lowers overall cost. We work with many of Canada’s top owners, occupiers, and property managers. You’ll…
Added 1 hour ago
Health and Safety Coordinator / Coordonnateur(trice) santé et sécurité [JH-15195]
Shirley Parsons
Montreal, QC
$70,000 to $80,000 CAD / year
Full-time
A leading industrial manufacturing organization is seeking a Health and Safety Coordinator to support operations at its Montreal refinery. Reporting to the Health and Safety Manager, the…
Added 1 hour ago
Cross Border Transactions Staff Attorney
Baker McKenzie
Toronto, ON
…multiple jurisdictions, such as acting as a country or regional coordinator and drafting corporate…
Added 1 hour ago
HSE Programs Coordinator
PCL Construction
Edmonton, AB
As an HSE Programs Coordinator for PCL Constructors Inc. in Edmonton, Alberta (Corporate), you'll work under the direction of the Director, HSE Programs and HSE Programs Leads and supports…
Added 1 hour ago
Project Coordinator
North American Construction Group Inc.
AB
Full-time
We are seeking a Project Coordinator to support our Operations team by providing support to the Project Manager in the planning, development and coordination of large heavy construction and…
Added 1 hour ago
Senior Guideway Civil Coordinator
Trillium Guideway Partners
Toronto, ON
$90,000 to $120,000 CAD / year
Full-time
The Senior Guideway Civil Coordinator will assist in managing the civil engineering and construction activities related to roads and landscaping within the elevated guideway project. This…
Added 1 hour ago
Events Coordinator (Revenue) - Hybrid
The Globe and Mail
Toronto, ON
The Events Coordinator plays a key role in the successful planning and execution of Globe Events' portfolio of conferences, summits, awards programs, executive roundtables, and custom…
Added 1 hour ago
Events Coordinator (Revenue)
The Globe and Mail
Toronto, ON
The Events Coordinator plays a key role in the successful planning and execution of Globe Events' portfolio of conferences, summits, awards programs, executive roundtables, and custom…
Added 2 hours ago
Project Coordinator
Stelumar Advanced Manufacturing Inc.
Canada
Full-time
As a Project Coordinator, you'll support a wide range of project functions, including cost reporting, shop drawings, site instructions and RFIs, change orders, trade contracts, estimating…

TPL Lighting

Project Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Role Purpose

The Project Coordinator is responsible for the effective coordination and administration of assigned distributor projects from order handoff through shipment. The role ensures project information is accurate, complete, and communicated effectively, while coordinating between customers, vendors and internal teams to keep projects moving and delivery requirements on track.

What You Own

Project Coordination & Accuracy

Take ownership of assigned projects following handoff from Quotations, ensuring project details, documentation and order requirements are understood, accurate and complete. Identify missing or conflicting information early and work with the appropriate internal or external partners to resolve it.

This includes reviewing project particulars, confirming order details with Quotations and maintaining complete project files.

Submittals & Project Documentation

Coordinate accurate and complete submittal packages for specifier approval, manage returned drawings and revisions, and ensure project records remain current throughout the life of the project.

This includes preparing submittal packages based on the complete Bill of Material and communicating approved changes or modifications to vendors.

Order Management

Manage the order process from distributor purchase order through vendor order placement and confirmation. Ensure orders are entered accurately and promptly; missing information is identified and resolved, and changes or add/delete pricing are coordinated appropriately.

This includes processing distributor purchase orders, generating corresponding vendor purchase orders, identifying and requesting any missing information required for order entry, issuing order confirmations, and providing add/delete pricing for change orders.

Project Communication & Follow-through

Act as a key point of coordination between distributors, vendors, and internal teams. Maintain proactive communication around project status, lead times, shipping schedules, changes and potential issues so stakeholders know what is happening and what is required of them.

This includes coordinating detailed information and requested lead times between vendors and customers and communicating scheduled shipment information.

Schedule & Delivery Coordination

Monitor released and on-hold orders, follow up consistently, and work with vendors and customers to support required delivery schedules. Identify potential delays or risks early and escalate where necessaryrather than waiting for issues to become urgent.

This includes monthly follow-up on on-hold orders, follow-up on released orders, expediting with vendors as required, and updating project information in Oasis to ensure current and accurate project status and delivery information is maintained

Client Service

Provide responsive, professional, and solution-oriented support throughout the project. Help create a client experience that builds confidence in TPL and makes projects easier for our customers to manage.

This includes responding to client inquiries, proactively communicating project updates, following through on requests and commitments, and helping resolve issues as they arise.

What Success Looks Like

Projects are accurate, organized, and kept moving.

Orders and documentation are processed accurately and on time.

Customers and vendors receive clear, proactive communication.

Potential issues are identified and addressed early.

Commitments, follow-ups and delivery requirements do not fall through the cracks.

Internal teams have confidence in the accuracy and status of assigned projects.

Key Service Standards

Purchase orders entered within 1-2 business days of receiving complete and accurate informationrequired for order entry.

Order confirmations issued within 48 hours of receiving all information required for order entry.

On-hold projects reviewed and followed up monthly.

Release orders actively monitored, with shipping information communicated to customers as itbecomes available.

How You Work

You are organized, detail-oriented, and accountable for your work. You communicate clearly, follow through on commitments, and take initiative to resolve issues. You understand that strong project coordination requires both accuracy and urgency, and you work collaboratively with colleagues, customers, and vendor partners to keep projects moving.

An Evolving Role

TPL operates in a dynamic environment, and our roles evolve as the needs of our clients, projects, and business change. As experience, capability and business needs evolve, there may be opportunities to take on greater project complexity, increased ownership, mentoring or leadership responsibilities. From time to time, the responsibilities, priorities, and scope of this role may be adjusted to respond to business needs, support the team, and provide opportunities for development and growth.

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More about this job

Responsibilities

Coordinate distributor projects from order handoff through shipment, maintaining accurate project records, preparing submittals, processing purchase orders, and tracking schedules and deliveries. Serve as a communication link among customers, vendors, and internal teams, proactively following up on project status, changes, risks, and delivery requirements.

Requirements

The role calls for an organized, detail-oriented, accountable coordinator who communicates clearly, follows through on commitments, and takes initiative to resolve issues. The posting does not specify formal education or prior experience requirements.

Skills

Project Coordination
Order Management
Submittal Preparation
Project Documentation
Purchase Order Processing
Vendor Coordination
Customer Communication
Schedule Coordination
Delivery Tracking
Expediting
Issue Resolution
Attention To Detail
Organization
Follow-Through
Client Service
Project Status Reporting

Visa sponsorship

Not detected in the job text

Keywords

Distributor Projects
Order Handoff
Project Documentation
Submittal Packages
Specifier Approval
Bill Of Material
Distributor Purchase Orders
Vendor Purchase Orders
Order Confirmations
Change Orders
Add/Delete Pricing
Lead Times
Shipping Schedules
On-Hold Orders
Released Orders
Expediting
Delivery Coordination
Project Status
Oasis
Customer Service
Vendor Communication
Project Files
Order Entry

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