Accounts Payable Specialist (1026)
- Richmond, BC, Canada
$47,000 to $52,000 CAD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $47,000 to $52,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- Minimum 2 years of related experience in accounts payable
- Posting language
- English
- Posted
Original job description
Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!
Our core values:
Integrity – We do what’s right, even when no one is looking.
Improvement – We do it well. Then we do it better.
Caring – We put ourselves in others’ shoes.
Authenticity – We like people, not pretense.
Determination – We kick down walls.
We have everything we need to inspire our customers. Except you.
The Accounts Payable (“AP”) Specialist is responsible for processing supplier invoices, credit notes and managing the payments to suppliers in a timely and accurate matters.
As an Accounts Payable Specialist, you will
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Our core values:
Integrity – We do what’s right, even when no one is looking.
Improvement – We do it well. Then we do it better.
Caring – We put ourselves in others’ shoes.
Authenticity – We like people, not pretense.
Determination – We kick down walls.
We have everything we need to inspire our customers. Except you.
The Accounts Payable (“AP”) Specialist is responsible for processing supplier invoices, credit notes and managing the payments to suppliers in a timely and accurate matters.
As an Accounts Payable Specialist, you will
- Process invoices and credit notes received from suppliers
- Match invoices to purchasing and receiving records
- Investigate and resolve variances with the Purchasing Agent who issued the purchase order to determine the correct price and quantity
- Create bill-backs to suppliers where necessary to resolve PO or invoice errors
- Post invoice details into the accounting system - supplier number, document type, document number, document date, payment terms, total amount, sales taxes; match invoice line items to GRN's, post pricing variances, record co-op allowances, volume rebates, freight
- Perform account reconciliations in the General ledger and understand the impact of adjustments
- Prepare GL coding for corporate credit card transactions for review by the manager
- Prepare chargeback documents to suppliers related to invoice variance
- Reconcile supplier statements on monthly basis and follow up with suppliers for inquiries or discrepancies
- Prepare monthly supplier AR/credit statement
- Other duties as required
- Minimum 2 years of related experience in accounts payable
- Experience processing both cheque and EFT payments
- Equivalent combination of education and experience listed above
- Great attention to detail and high degree of accuracy
- Intermediate to advanced Excel skills
- Capable of handling high volume tasks
- Ability to prioritize
- Effective communication skills
- Great Problem solver
- Organized
- High volume
- Core office hours but flexible to adapt to changing conditions
- Regular interaction with other departments
- Richmond Head Office only
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
More about this job
Responsibilities
Process supplier invoices and credit notes, match them to purchasing and receiving records, resolve discrepancies, and manage timely supplier payments. Reconcile general ledger accounts and supplier statements, prepare credit card coding and supplier chargebacks, and record invoice details and adjustments in the accounting system.
Requirements
Applicants need at least two years of related accounts payable experience, including processing cheque and EFT payments, or an equivalent combination of education and experience. The role also requires intermediate-to-advanced Excel skills, accuracy, organization, effective communication, problem-solving, prioritization, and the ability to manage high-volume work.
Skills
- Accounts Payable
- Invoice Processing
- Credit Note Processing
- Invoice Matching
- Purchase Order Reconciliation
- Variance Investigation
- Supplier Payments
- Cheque Payments
- EFT Payments
- General Ledger Reconciliation
- GL Coding
- Supplier Statement Reconciliation
- Microsoft Excel
- Attention To Detail
- Problem Solving
- Prioritization
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Retail
- Administrative
Keywords
- Accounts Payable
- Supplier Invoices
- Credit Notes
- Cheque Payments
- EFT Payments
- Purchase Orders
- Receiving Records
- Goods Received Notes
- Bill-Backs
- Accounting System
- General Ledger
- GL Coding
- Supplier Reconciliation
- Supplier Statements
- Chargebacks
- Corporate Credit Cards
- Sales Taxes
- Co-Op Allowances
- Volume Rebates
- Freight
- Microsoft Excel
- High-Volume Processing
- Retail