Administrative Assistant

Administration, Human Resources & Payroll Administrator

Location: Gravelbourg, Saskatchewan

We build trailers for people who make their living with their trailer.

Trailtech is seeking an organized, dependable professional to support office administration, human resources and payroll at our manufacturing operation in Gravelbourg. This varied role connects employees, management, customers and dealers, helping keep essential business processes accurate, timely and well documented.

You will coordinate with Accounting, Sales, Production, Design, Safety and leadership. The ideal candidate is comfortable balancing deadlines, responding to employee and customer inquiries, and handling confidential information with care.

Key Responsibilities

Payroll and Employee Support

·       Process biweekly payroll, review employee time and attendance, and maintain accurate payroll records.

·       Administer vacation, leave, statutory holiday pay, payroll changes and deductions.

·       Prepare Records of Employment, T4s, payroll reports and related government submissions.

·       Coordinate onboarding, employee records and benefits enrolment, changes and payroll deduction reconciliation.

·       Respond to employee questions and support apprenticeship and immigration-related administration.

Office, Customer and Accounting Support

·       Manage incoming calls, email and mail; prioritize requests and coordinate follow-up.

·       Process existing sales orders, invoices and packing slips, verifying customer, pricing, purchase order and shipment details.

·       Prepare shipment documentation for Canadian and U.S. deliveries, including ownership, registration, warranty and tire traceability records.

·       Maintain trailer registration and warranty records and assist with customer and dealer documentation inquiries.

·       Process deposits and payment records, assist Accounting with overdue customer account follow-up, and match supplier invoices to approved supporting documents.

Safety, Records and Business Continuity

·       Support WCB reporting, claims and return-to-work documentation, along with occupational health and safety records and compliance administration.

·       Maintain organized electronic files, templates and supporting documentation for reliable record retrieval.

·       Keep procedures current and support training and cross-coverage of key administrative processes.

Qualifications and Skills

· Experience in payroll processing, office administration and employee support; manufacturing experience is an asset.

· Working knowledge of Canadian payroll practices and reporting requirements, with experience administering employee benefits.

· Strong attention to detail, organization and the ability to manage competing priorities and recurring deadlines.

· Clear, professional communication and a helpful approach to employees, customers, dealers and colleagues.

· Coordinate immigration-related administration and support for foreign workers, including employer documentation, application tracking, employee communication and liaison with program officials and immigration professionals.

· Sound judgment and discretion when handling personal, payroll and business information.

· Proficiency with Microsoft Outlook, Excel and electronic records; confidence learning payroll, timekeeping and ERP systems.

· Experience with GrandMaster, Impact Time, Intuitive, ClaimSecure or similar systems is an asset.

• ·       Experience with WCB administration, safety documentation, shipping records, apprenticeship or immigration-related programs is an asset.