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Added 6 mins ago
CO
Team Lead, Parks
City of Beaumont
Beaumont, AB
- Full-time
Overseeing contractors to ensure safety, quality control, and compliance with contract requirements
Added 6 mins ago
AO
Labour Relations Lawyer
Association of University of New Brunswick Teachers (AUNBT)
Fredericton, NB
- Full-time
AUNBT (a union under the NB Industrial Relations Act) represents approximately 600 full-time and 350 contract academic staff located primarily on UNB’s Fredericton and Saint John campuses.
Added 6 mins ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time
Duration of Contract (if applicable) March 31, 2029
Added 6 mins ago
AC
Lead Data Designer
Aviva Canada
Markham, ON
- Full-time
…schema drift, metadata and lineage completeness, data quality, contract compliance, compatibility, realized change impacts, and approved exceptions. Prioritize corrective action and…
Added 6 mins ago
CD
Thérapeute en santé mentale (clientèle adulte)
Centre de santé communautaire Hamilton/Niagara
Welland, ON
- Contract
12-18 month contract - Full-time 35 hours/week
Added 6 mins ago
G
Administrative & Payroll Assistant
Gainrep
Toronto, ON
- Full-time
…Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for…
Added 6 mins ago
TM
Content Marketing Specialist - MRG Live & Rapseason
The MRG Group
Toronto, ON
- $62,500 to $67,500 CAD / year
- Full-time
Influencer & Partnership Management: Identify, pitch, and contract key digital creators, influencers, and local tastemakers to scale multi-market promotional campaigns.
Added 6 mins ago
B
Lifecycle Optimization Manager
BGIS
Markham, ON
- Full-time
Added 6 mins ago
VI
Senior Procurement Specialist
Vancouver Island University
Nanaimo, BC
- Full-time
…to business units/decision makers, vendor debriefings, and contract negotiations right through to contract award. Prepares and maintains accurate records and…
Added 6 mins ago
FN
Senior Analyst, Planning
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
- Full-time
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative, and dedicated team members and leaders.
Added 6 mins ago
LS
Bilingual Senior Corporate Procurement Advisor - Contract - 19295
LRO Staffing
Ottawa, ON
- Contract
…will lead complex procurement activities from planning through contract award while partnering with stakeholders across multiple business areas. The successful candidate will have the…
Added 6 mins ago
B
Tenant Services Coordinator
BGIS
Surrey, BC
- Full-time
Review contract work, report any discrepancies to Facility Manager and request Purchase Orders
Added 8 mins ago
Patient Care Manager, General Medicine
Sinai Health
Toronto, ON
…of Toronto, our unit is committed to continuous learning and professional development, making it an ideal environment for nurses to grow and…
Added 8 mins ago
Quality Assurance and Process Lead
Sinai Health
Toronto, ON
Sinai Health is looking for skilled quality assurance professional who is aligned to our purpose to join our team as the Quality Assurance and Process Lead, Wait Time Information System…
Added 8 mins ago
Legal Counsel
WestJet Group
Calgary, AB
…and external legal counsel. You should have a pragmatic and professional approach to challenging legal issues, take initiative, be able to adapt quickly to change and legal ambiguities, be…
Added 8 mins ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core…
Added 8 mins ago
Community Disability Worker (CP) - St Annes House
Catholic Social Services
Edmonton, AB
Catholic Social Services is currently seeking a contract part-time, 16 hours per week, Community Disability Worker in EDMONTON to join our St Annes House team. Providing excellent…
Added 8 mins ago
ME
Site Superintendent - BC
Milestone Environmental Contracting Inc.
Langley (District), BC · Langley, British Columbia
- Full-time
…competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10…
Added 22 mins ago
SI
Youth Drop in Team Lead
Seabird Island Band
BC · Agassiz, British Columbia
- Part-time
Term: Part time (21+hours) Term Contract - until March 2027
Added 22 mins ago
SI
Youth and Young Adults Connections Specialist (Term Contract)
Seabird Island Band
BC · Agassiz, British Columbia
- Full-time
- Contract
Term: Full-time, Term Contract (Two positions available)
Added 22 mins ago
CO
Team Lead, Parks
City of Beaumont
Beaumont, AB
- $90,750.4 to $118,393.6 CAD / year
- Full-time
Overseeing contractors to ensure safety, quality control, and compliance with contract requirements
Added 22 mins ago
YH
Facility Manager
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough Finch
- Full-time
Commitment to professional growth, innovation, and excellence in care.
Added 31 mins ago
Sr. Infrastructure Analyst
Public Service Delivery
Winnipeg, MB
Strategic Professional Support Services, Capital Programs
Added 36 mins ago
SP
Project Manager/Senior Project Manager (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Professional designations (P.Eng, CET, PMP, Gold Seal) are an asset, not a requirement.
Added 36 mins ago
RM
Data Center Technician - Canada - Barrie - On-site
Reboot Monkey
Barrie, ON
- $26 to $36 CAD / hour
- Other
We are seeking an experienced Data Center Technician for freelance/contract work in Barrie, Canada. This is an on-site position supporting mission-critical infrastructure at premier data…

Trans Mountain

Document Controller, Pacific Link (Contract)

Calgary, AB, Canada

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Job details

Apply by: Nov 7, 2026
Experience: Minimum 3 years of document control, records management, or information management experience.
Posting language: English
Posted: Oct 9, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Pacific Link

Reports to: Lead, Document Control

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective management of project and operational documentation by ensuring documents are received, processed, tracked, stored, and distributed in accordance with established document control procedures and standards.

Key Responsibilities

Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
Publish and manage documents within designated document management systems and repositories.
Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
Maintain document retention, storage, and archival processes.
Assist with document audits, quality reviews, and reporting activities.
Generate regular status reports and provide updates on document control activities.
Troubleshoot document management system issues and collaborate with IT and business stakeholders.
Contribute to continuous improvement initiatives.

Qualifications and Professional Experience

Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
Minimum 3 years of document control, records management, or information management experience.
Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset.
Working knowledge of document management systems and electronic records management practices.
Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
Strong proficiency with Microsoft Office applications.
Strong attention to detail and organizational skills.
Effective verbal and written communication skills.
Certified Document Controller (CDC) designation is considered an asset.

Working Conditions

Full-time, contract position based in the Calgary Head Office.
Primarily in-office work environment.
Occasional support outside regular business hours may be required.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Document Controller will manage project and operational documentation by ensuring files are received, registered, tracked, and distributed according to established standards. They will also support project teams by maintaining document registers, monitoring workflows, and assisting with audits and system troubleshooting.

Requirements

Candidates must have post-secondary education in a relevant field and a minimum of 3 years of experience in document or records management. Proficiency in document management systems and Microsoft Office is required, with experience in engineering or energy sectors considered an asset.

Skills

Document control
Records management
Information management
Document management systems
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Attention to detail
Organizational skills
Communication skills
Data entry
Quality review
Auditing

Benefits

Professional development
Career advancement
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Records Management
Information Management
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Engineering
Construction
Energy
Infrastructure
Metadata
Document Retention
Quality Review
Auditing
Trans Mountain
Pipeline
Regulatory Compliance
Document Lifecycle

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