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Added 9 mins ago
S
Forward Deployed Solution Engineer – Applied AI FDE
ServiceNow
Montreal, QC
- Full-time
…could focus on meaningful work. Today, ServiceNow is the AI control tower for business reinvention. Our ServiceNow AI platform brings together any AI, any data, and any workflow - helping…
Added 23 mins ago
A
Ingenieur Qualité - Conception Biomedical
Actalent
Montreal, QC
- $45 to $70 CAD / hour
- Contract
Lead risk management activities related to the medical process, systematically assessing how design decisions impact patient safety and clinical performance.
Added 44 mins ago
CI
Lead software engineer
Cogency Inc
Toronto, ON
- From $57 CAD / hour
- Full-time
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Lead and co-ordinate teams of information systems professionals in the development of software and integrated information systems, process control software and other embedded software…
Added 53 mins ago
MG
Medical Laboratory Technologist (Core Lab - Chem)
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- Part-time
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Added 1 hour ago
Site Supervisor
Sublatus Inc.
MB
Identify, control, and document hazards in dynamic field environments.
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OE
Senior Mechanical Design Engineer
OSI Engineering
ON · Ontario, Canada
- $140,000 to $180,000 CAD / year
- Full-time
…bank encoding, and end-of-line packaging. In this role, you'll lead the conceptual design of custom automation systems, working alongside senior designers and cross-functional electrical,…
Added 1 hour ago
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Technical Expert, Engineering - Aircraft Loads
Bombardier
Montreal, QC
- Full-time
Act as an Aircraft Loads Applications Lead: elaborate mid to long term plans and coordinate their execution by supporting and providing technical leadership, mentoring, and training to a…
Added 1 hour ago
GF
Electronics Engineer, Diagnostics and Data Acquisition
General Fusion
Vancouver, BC
- Full-time
…designs and supports the data acquisition, instrumentation, and control electronics used in the operation of LM26. Measurements taken during machine operation are made in the presence of…
Added 1 hour ago
FP
Commissary Manager
Freshslice Pizza
Oakville, ON
- $80,000 to $90,000 CAD / year
- Full-time
Lead, train, and schedule production staff, including bakers, packers, and sanitation workers. Ensure proper staffing levels and shift coverage.
Added 1 hour ago
PA
Aircraft Maintenance Records Lead
PROVINCIAL AEROSPACE LTD
Winnipeg, MB
- Full-time
…Aerospace is currently looking for an Aircraft Maintenance Records Lead in Winnipeg,…
Added 1 hour ago
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Concepteur électrique / Electrical Designer
Wabtec
Montreal, QC
- Full-time
Added 2 hours ago
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Analyst, Inventory Control
Coca-Cola Canada Bottling Limited
Brampton, ON
- Full-time
Manage, conduct, document and report on inventory audits of the distribution centers, production centers, equipment service centers and fleet shops. Lead exit conferences with management
Added 2 hours ago
CU
Governance Specialist
Credit Union Central of Manitoba
Winnipeg, MB
- Full-time
● Lead the planning, coordination, and administration of all Board and committee meetings,
Added 2 hours ago
I
Senior Mechanical Engineer (Semiconductor Packaging)
Inpho
Ottawa, ON · Kanata, ON
- Full-time
BOM and Data Management: Hands-on experience managing BOMs and proven experience with product document management and version control platforms, specifically with SolidWorks PDM.
Added 2 hours ago
HF
Cyber Security Advisor
Hamilton Family Health Team
Hamilton, ON
- Temporary
We are seeking an experienced and relationship-driven Cyber Security Advisor for a 12-month contract to lead cybersecurity risk assessments and practical risk mitigation planning across a…
Added 2 hours ago
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Superintendent
Hays
Calgary, AB · Greater Calgary Metropolitan Area
- $120,000 to $145,000 CAD / year
- Full-time
Lead site meetings and provide regular project updates
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Materials Analyst
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Provide material planning and forecasting support by analyzing inventory levels, demand, lead times, and criticality to optimize stocking, replenishment, and material availability;
Added 3 hours ago
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Warehouse Lead Admin - 2nd shift
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Milton, ON
- Full-time
Handle and document daily inspections including equipment inspections and inbound/outbound trailer inspections
Added 3 hours ago
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Warehouse Lead Admin - 3rd Shift
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Milton, ON
- Full-time
Handle and document daily inspections including equipment inspections and inbound/outbound trailer inspections
Added 3 hours ago
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Warehouse Lead Admin - 1st Shift
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- Full-time
Handle and document daily inspections including equipment inspections and inbound/outbound trailer inspections
Added 3 hours ago
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Team Lead, Parks
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…Edmonton Metropolitan Region, Beaumont offers the opportunity to lead municipal parks operations in a dynamic and community-focused…
Added 3 hours ago
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Lead Data Designer
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Markham, ON
- Full-time
At Aviva, data is at the heart of every customer experience, business decision, and innovation journey. As a Lead Data Designer, you'll play a critical role in shaping our enterprise data…
Added 3 hours ago
EI
Project Manager Civil
EBC Inc.
Mississauga, ON
- Full-time
Provide document control for correspondence, submittals, RFI’s, NCR, etc.
Added 3 hours ago
PP
Materials Analyst
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North Vancouver, BC
- Full-time
Provide material planning and forecasting support by analyzing inventory levels, demand, lead times, and criticality to optimize stocking, replenishment, and material availability;
Added 3 hours ago
Senior Back-end Java Developer
WestJet Group
Calgary, AB
This new member will provide technical expertise and will support/ lead the development team in creating high-quality software solutions by designing and developing web-based Java…

Trans Mountain

Document Controller, Pacific Link (Contract)

Calgary, AB, Canada

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Job details

Apply by: Nov 7, 2026
Experience: Minimum 3 years of document control, records management, or information management experience.
Posting language: English
Posted: Oct 9, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Pacific Link

Reports to: Lead, Document Control

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective management of project and operational documentation by ensuring documents are received, processed, tracked, stored, and distributed in accordance with established document control procedures and standards.

Key Responsibilities

Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
Publish and manage documents within designated document management systems and repositories.
Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
Maintain document retention, storage, and archival processes.
Assist with document audits, quality reviews, and reporting activities.
Generate regular status reports and provide updates on document control activities.
Troubleshoot document management system issues and collaborate with IT and business stakeholders.
Contribute to continuous improvement initiatives.

Qualifications and Professional Experience

Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
Minimum 3 years of document control, records management, or information management experience.
Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset.
Working knowledge of document management systems and electronic records management practices.
Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
Strong proficiency with Microsoft Office applications.
Strong attention to detail and organizational skills.
Effective verbal and written communication skills.
Certified Document Controller (CDC) designation is considered an asset.

Working Conditions

Full-time, contract position based in the Calgary Head Office.
Primarily in-office work environment.
Occasional support outside regular business hours may be required.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Document Controller will manage project and operational documentation by ensuring files are received, registered, tracked, and distributed according to established standards. They will also support project teams by maintaining document registers, monitoring workflows, and assisting with audits and system troubleshooting.

Requirements

Candidates must have post-secondary education in a relevant field and a minimum of 3 years of experience in document or records management. Proficiency in document management systems and Microsoft Office is required, with experience in engineering or energy sectors considered an asset.

Skills

Document control
Records management
Information management
Document management systems
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Attention to detail
Organizational skills
Communication skills
Data entry
Quality review
Auditing

Benefits

Professional development
Career advancement
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Records Management
Information Management
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Engineering
Construction
Energy
Infrastructure
Metadata
Document Retention
Quality Review
Auditing
Trans Mountain
Pipeline
Regulatory Compliance
Document Lifecycle

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