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Added 4 mins ago
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Senior Project Manager – Conventional Signaling
SYSTRA
Toronto, ON
- $170,000 to $220,000 CAD / year
- Full-time
Lead the end-to-end delivery of conventional rail signaling projects, ensuring scope, schedule, budget, and quality objectives are achieved.
Added 4 mins ago
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Vice President, EC6 Product Development
AtkinsRéalis
Mississauga, ON
- Full-time
Assemble and lead a high-performing, multidisciplinary project team across engineering, architecture, construction, and support functions.
Added 4 mins ago
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Host Ambassador, Red Deer – AB
Canada Homestay Network
Red Deer, AB
- Part-time
Reporting to Program Lead, the Host Ambassador is primarily responsible for qualifying new and existing host families that meet Canada Homestay's standard of care.
Added 4 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 17 mins ago
IO
Data administrator
Infinite Outsourcing Solutions Inc
Mississauga, ON
- From $70,000 CAD / year
- Full-time
- On-site
Document reporting needs, queries, logic, results and recommendations to other information systems professionals
Added 19 mins ago
CO
Chief of Police
City of Saint John
Saint John, NB
- Full-time
Reporting to and receiving direction from the Commission, the Chief of Police serves as the Chief Executive Officer of the Police Force and the senior law enforcement leader for the…
Added 19 mins ago
R
Account-Based Marketing Manager - TrainAI
RWS
Canada
- Full-time
…portfolio of named target accounts. Partner with the sales lead on account planning, then build the account-specific narrative, content and engagement that grow each account from first…
Added 35 mins ago
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Health & Safety Coordinator (Bilingual – French & English)
WGI Group
Saint-Clet, QC
- Full-time
Reporting to the National Human Resources & Safety Manager, you'll play a key role in supporting our operations across Quebec and Western Canada. This is an opportunity to work closely with…
Added 35 mins ago
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Systems Administrator
Strides Toronto
Scarborough Bluffs Park, ON
- $66,912 to $77,919 CAD / year
- Contract
…approach. Since 2015, Strides Toronto has served as Toronto’s Lead Agency for Infant, Child and Youth Mental Health, partnering with 21 core service providers to provide system leadership,…
Added 35 mins ago
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Recreation Services Manager
Haisla Nation
Haisla, BC
- Full-time
Reporting to the Director, Health & Wellness, the Manager, Recreation Services is responsible for the strategic leadership, administration, and oversight of Haisla Nation’s recreation…
Added 50 mins ago
GW
Guest Experience Tech Supervisor - Gibbons Whistler, BC
Gibbons Whistler
Whistler, BC
- $23 to $25 CAD / hour
- Full-time
Everything we do is rooted in our core values: Encourage Trust, Have Fun, Show Kindness, Lead With Purpose, and Commit to Excellence.
Added 1 hour ago
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Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…treatment and lived experience of people with endometriosis. Reporting to Drs. Andrew Zakhari, Dong Bach Nguyen and Basile Tessier-Cloutier, the clinician-scientists who lead the program,…
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Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…facilitate data operations across the full study lifecycle. Reporting to the Associate Director (scientific) and the CORE Manager (administrative), the incumbent will support Principal…
Added 1 hour ago
Cambridge South ONroute - Tim Horton's Restaurant Brand Manager
Careers at ONroute
Cambridge, ON
…managing the day-to-day operations of their assigned brand(s). Reporting to the General Manager (or Associate General Manager), you will collaborate with the plaza team to deliver overall…
Added 1 hour ago
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Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Aldergrove, BC
- Full-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 1 hour ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
Financial Manager
Husky Technologies
Bolton, ON
- Full-time
Evaluate financial performance of new service products, metrics to drive critical business behavior as well as structures, systems and processes that lead to ease of analysis and reporting
Added 1 hour ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
Test Engineering Technologist
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Lead all global accounting, financial reporting, consolidation, controllership, and financial governance activities.
Added 1 hour ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
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Senior Manager, Compensation (People & Culture) (Hybrid/Telework)
CBC/Radio-Canada
Ottawa, ON · Montreal, QC
- Full-time
Lead the annual salary planning (merit review) cycle, external market benchmarking studies, and comprehensive pay scale reviews.
Added 1 hour ago
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EHS Specialist I
Thermo Fisher Scientific
Whitby, ON
- Full-time
Lead the creation, development and integration of EHS programs – safety examples: lockout tagout, machine guarding, process safety; environmental examples: NPRI, NSNR; Industrial hygiene…
Added 1 hour ago
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Actuarial Analyst III - Capital
TD
Toronto, ON · Montreal, QC
- Full-time
Reporting to the Manager, Capital, the main responsibilities of the Actuarial Analyst III are:

Trans Mountain

Document Controller, Pacific Link (Contract)

Calgary, AB, Canada

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Job details

Apply by: Nov 7, 2026
Experience: Minimum 3 years of document control, records management, or information management experience.
Posting language: English
Posted: Oct 9, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Pacific Link

Reports to: Lead, Document Control

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective management of project and operational documentation by ensuring documents are received, processed, tracked, stored, and distributed in accordance with established document control procedures and standards.

Key Responsibilities

Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
Publish and manage documents within designated document management systems and repositories.
Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
Maintain document retention, storage, and archival processes.
Assist with document audits, quality reviews, and reporting activities.
Generate regular status reports and provide updates on document control activities.
Troubleshoot document management system issues and collaborate with IT and business stakeholders.
Contribute to continuous improvement initiatives.

Qualifications and Professional Experience

Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
Minimum 3 years of document control, records management, or information management experience.
Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset.
Working knowledge of document management systems and electronic records management practices.
Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
Strong proficiency with Microsoft Office applications.
Strong attention to detail and organizational skills.
Effective verbal and written communication skills.
Certified Document Controller (CDC) designation is considered an asset.

Working Conditions

Full-time, contract position based in the Calgary Head Office.
Primarily in-office work environment.
Occasional support outside regular business hours may be required.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Document Controller will manage project and operational documentation by ensuring files are received, registered, tracked, and distributed according to established standards. They will also support project teams by maintaining document registers, monitoring workflows, and assisting with audits and system troubleshooting.

Requirements

Candidates must have post-secondary education in a relevant field and a minimum of 3 years of experience in document or records management. Proficiency in document management systems and Microsoft Office is required, with experience in engineering or energy sectors considered an asset.

Skills

Document control
Records management
Information management
Document management systems
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Attention to detail
Organizational skills
Communication skills
Data entry
Quality review
Auditing

Benefits

Professional development
Career advancement
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Records Management
Information Management
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Engineering
Construction
Energy
Infrastructure
Metadata
Document Retention
Quality Review
Auditing
Trans Mountain
Pipeline
Regulatory Compliance
Document Lifecycle

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