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Added 1 hour ago
AC
Workforce Planning Analyst
Air Canada
Toronto, ON · Dorval, QC · Vancouver, BC
- Full-time
Experience with SharePoint, Power BI and Microsoft Teams/Webex/Zoom online collaborative software
Added 1 hour ago
D
Administrative assistant
Dexterra
Yellowknife, NT
- From $36 CAD / hour
- Full-time
- On-site
Added 2 hours ago
K
Customer Service Administrator- 12 Month Temp Contract
Komatsu
Fort McMurray, AB
- Temporary
Proficiency with SAP and Microsoft Office 365 (Outlook, Teams, Excel, Word, SharePoint)
Added 3 hours ago
SM
RQ11615 - Business Analyst - Junior
S M Software Solutions Inc
Toronto, ON
- Internship
SharePoint, MS Teams (for document management & team collaboration).
Added 3 hours ago
SM
Associate Director - Halifax
S M Software Solutions Inc
Halifax, NS
- Full-time
Proficiency with Tableau, MS Office (MS Project, Excel, PowerPoint, SharePoint), and Visio.
Added 3 hours ago
SM
RQ11648 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Added 3 hours ago
SM
Associate Director
S M Software Solutions Inc
Toronto, ON
- Full-time
Proficiency with Tableau, MS Office (MS Project, Excel, PowerPoint, SharePoint), and Visio.
Added 3 hours ago
M
Marketing Manager, Global Retirement
Manulife
Waterloo, ON · Montreal, QC
- Full-time
Create, manage and maintain marketing content for collateral, internal platforms (i.e. SharePoint, Seismic, Workfront) and external digital channels (i.e. websites and social media)
Added 4 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey…
Added 4 hours ago
OH
Senior Product Specialist, Product Implementation
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
Added 5 hours ago
X
Computer network technician
Xiingo
Mississauga, ON
- From $41 CAD / hour
- Full-time
- On-site
Added 5 hours ago
A
M365 Training Coordinator
Affinity
Surrey, BC
- Contract
Train staff on the following applications: Office suite (Word, Excel, PowerPoint, Outlook, OneNote, Visio), Teams, SharePoint Online (including Lists and Planner), OneDrive, Forms, Computer…
Added 5 hours ago
A
UX Designer – SharePoint & Service Design
Affinity
Vancouver, BC
- Contract
On behalf of our public sector client, Affinity is seeking a UX Designer – SharePoint & Service Design with strong SharePoint experience and exposure to service design to support the next…
Added 5 hours ago
KT
Operations Coordinator
K'en T'em Limited Partnership (KTLP)
Merritt, BC
- Full-time
Maintain and organize operational records, forms, and SharePoint materials,
Added 5 hours ago
CO
Senior Software Developer
City of Winnipeg
Winnipeg, MB
- Full-time
Reporting to the Coordinator of Data & Applications, the Senior Software Developer leads the conception and development of complicated and more in-depth software solutions that harmonize…
Added 5 hours ago
Permitting Analyst, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Proficiency with Microsoft 365, SharePoint, and permit, document, or action-tracking systems.
Added 5 hours ago
Regulatory Coordinator, Document Control, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Administer regulatory document libraries, registers and filing structures in SharePoint and other approved repositories.
Added 6 hours ago
AE
Information Management & Technology Coordinator
Alberta Energy Regulator
Calgary, AB
- Full-time
…financial coding support such as invoices and purchase orders, SharePoint and document organization, records management, and version…
Added 6 hours ago
SE
Cybersecurity Data Analytics & AI Analyst - 12-Month Internship
Siemens Energy
Oakville, ON
- Full-time
Data & Technology: Power BI, data modeling, DAX, SQL, data quality, Python, AI prompt engineering, workflow automation, Microsoft Power Platform, and SharePoint.
Added 6 hours ago
DG
Specialist, Application Support
Doane Grant Thornton LLP
Toronto, ON
- Full-time
Support enterprise platforms, including integrated Microsoft 365 solutions such as SharePoint, Teams, Power Apps, Power Automate, Copilot Studio, and related SaaS applications
Added 6 hours ago
FN
Senior Analyst, Planning
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
- Full-time
Experience with SharePoint and/or online reporting an asset.
Added 7 hours ago
CI
Microsoft Application Specialist – Contract
Compugen Inc
Orillia, ON
- Contract
Experience with technologies including SQL, PowerShell, GPOs, SharePoint Lists, Microsoft Forms, Power Platform automation and API integration.
Added 7 hours ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…including the MS Office Suite; Experience with Microsoft Teams, SharePoint, and Adobe Acrobat; Excellent verbal and written communication skills; Demonstrated ability to work effectively…
Added 7 hours ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
Added 7 hours ago
Legal Assistant
Government of Alberta
AB

Trans Mountain

Document Controller, Pacific Link (Contract)

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 7, 2026
Experience: Minimum 3 years of document control, records management, or information management experience.
Posting language: English
Posted: Oct 9, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Pacific Link

Reports to: Lead, Document Control

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective management of project and operational documentation by ensuring documents are received, processed, tracked, stored, and distributed in accordance with established document control procedures and standards.

Key Responsibilities

Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
Publish and manage documents within designated document management systems and repositories.
Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
Maintain document retention, storage, and archival processes.
Assist with document audits, quality reviews, and reporting activities.
Generate regular status reports and provide updates on document control activities.
Troubleshoot document management system issues and collaborate with IT and business stakeholders.
Contribute to continuous improvement initiatives.

Qualifications and Professional Experience

Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
Minimum 3 years of document control, records management, or information management experience.
Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset.
Working knowledge of document management systems and electronic records management practices.
Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
Strong proficiency with Microsoft Office applications.
Strong attention to detail and organizational skills.
Effective verbal and written communication skills.
Certified Document Controller (CDC) designation is considered an asset.

Working Conditions

Full-time, contract position based in the Calgary Head Office.
Primarily in-office work environment.
Occasional support outside regular business hours may be required.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

Apply About employer

More about this job

Responsibilities

The Document Controller will manage project and operational documentation by ensuring files are received, registered, tracked, and distributed according to established standards. They will also support project teams by maintaining document registers, monitoring workflows, and assisting with audits and system troubleshooting.

Requirements

Candidates must have post-secondary education in a relevant field and a minimum of 3 years of experience in document or records management. Proficiency in document management systems and Microsoft Office is required, with experience in engineering or energy sectors considered an asset.

Skills

Document control
Records management
Information management
Document management systems
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Attention to detail
Organizational skills
Communication skills
Data entry
Quality review
Auditing

Benefits

Professional development
Career advancement
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Records Management
Information Management
OpenText
EDocs
SharePoint
ProjectWise
Microsoft Office
Engineering
Construction
Energy
Infrastructure
Metadata
Document Retention
Quality Review
Auditing
Trans Mountain
Pipeline
Regulatory Compliance
Document Lifecycle

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