Find work in Canada.

574,841 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added just now
Specialist, Home Warranty
Trisura Guarantee Insurance Company
Toronto, ON
…Trisura’s Home Warranty business written through a program administrator in Western Canada. The role will focus on administrative support and tracking, Excel-based reporting, bordereau…
Added just now
CC
Service Administrator
Casey's Creative Kitchens
St. Thomas, ON
- Full-time
As a Service Administrator, you'll play an important role in keeping our Service department organized and running smoothly. You'll work closely with our manufacturing and Service teams to…
Added just now
MU
Communications Assistant C
McGill University
Vancouver, BC · Strathcona Music
- Part-time
…working closely with the Production, Event and Communications Administrator, the Communications Assistant supports the day-to-day implementation of communications activities at the Schulich…
Added just now
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Added just now
Product Owner - Netsuite
Asana
Vancouver, BC
…minimum of 5 years of hands-on experience with NetSuite as an administrator and in implementation roles. This position will be responsible for guiding the direction and management of our…
Added just now
PA
Automotive Sales Administrator ( 1 Year Contract)
Pfaff Automotive Partners Inc.
Markham, ON
- Full-time
BMW Markham is looking for an organized, detail-oriented Sales Administrator to join our team on a 1-year contract.. This role is ideal for someone who enjoys working in a fast-paced…
Added just now
M
Transfer Administrator, Medical Communication Centre - Full Time Term (6 Months) - (Start Date: January 2027)
Medavie
Dartmouth, NS · NS Communication Centre Dartmouth
- Full-time
The Transfer Administrator serves as the first contact for the Medical Communication Centre in non-emergency incoming calls. The Transfer Administrator communicates effectively and provides…
Added just now
MP
Systems Administrator
Michael Page
Toronto, ON · Greater Toronto Area, Canada
- $40 to $50 CAD / hour
- Contract
The Systems Administrator is responsible for maintaining, supporting, and optimizing the organization's IT infrastructure to ensure reliable business operations. This role provides…
Added just now
PI
Human Resources Specialist
Preszler Injury Lawyers
Calgary, AB
- Full-time
Provide coverage for the HR and Office Administrator during leave periods.
Added 1 min ago
KR
Insolvency Estate Accountant & Trust Administrator
KAS Recruitment
Surrey, BC
- $65,000 to $90,000 CAD / year
- Full-time
Our client is a well-established and growing Licensed Insolvency Trustee (LIT) firm seeking a detail-oriented, organized, and communicative Estate Accountant & Trust Administrator.
Added 15 mins ago
TS
Payroll & Benefits Administrator
The Skyline Group of Companies
Guelph, ON
- Full-time
…Huan Resources team for the position of Payroll & Benefits Administrator located at our office in Guelph,…
Added 15 mins ago
M
Senior Manager, Commercial Management – Ontario Line
Metrolinx
Canada
- Full-time
…Professional (PMP), and/or Certified Construction Contract Administrator (CCCA) designation would be an…
Added 15 mins ago
CH
Administrateur de bureau
Cardinal Health
Dorval, QC · Canada-Dorval
- Full-time
Cardinal is currently seeking an Office Administrator to fill a permanent, full-time position at its distribution center in Dorval, Quebec.
Added 15 mins ago
B
Power Engineer - 5th Class
BGIS
Edmonton, AB
- Full-time
Added 15 mins ago
TC
Junior IT Support Analyst
The Citco Group Limited
Halifax, NS
- Full-time
…wider IT team. In a day-to-day capacity, the Junior Local IT administrator oversees the day to day operations and evaluates service delivered. The Local IT team are one of the first points…
Added 15 mins ago
TC
Manager, Fund of Funds - Private Assets
The Citco Group Limited
Toronto, ON
- Full-time
3 - 5 years of fund accounting experience in either a Private Equity Fund, Private Equity Fund Administrator or other financial institution where the accountant has gained financial…
Added 15 mins ago
TC
Supervisor, Fund Accounting, Funds of Funds - Private Assets
The Citco Group Limited
Toronto, ON
- Full-time
4+ years of fund accounting experience in either a Private Equity Fund, Private Equity Administrator, or other financial institution where the accountant has gained financial products…
Added 16 mins ago
A
Cyber Security Analyst
AltaLink
Calgary, AB
- Full-time
…We're excited to share that we are hiring a Cyber Security Administrator…
Added 30 mins ago
Administrative Assistant, Engineering
FortisBC
Trail, BC
Acts as DLA (Distribution List Administrator) for s: drive folders for Operations Engineering; develops and maintains filing systems, manuals and other materials; maintains departmental…
Added 30 mins ago
C
Administrator, Media Solutions (Hybrid/Telework)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
- Full-time
…fast-paced media environment? We are looking for a Media Solutions Administrator to serve as the operational backbone of our team. In this pivotal role, you will balance executive support,…
Added 30 mins ago
AP
Client Services Administrator
Accounting Plus Financial Services Inc.
Vaughan, ON
- Full-time
…continuous improvement - and we're looking for a Client Services Administrator to join…
Added 30 mins ago
JG
Enrolment and Benefits Administrator, CINUP
Johnston Group Inc.
Winnipeg, MB
- Full-time
The Enrolment and Benefits Administrator is responsible for processing plan member enrolments, changes, and terminations, ensuring attention to detail and compliance with department…
Added 30 mins ago
TT
Customer Service Support Specialist
Timebomb/FBOMB Trading Inc.
Burnaby, BC
- Full-time
…a full-time, seasonal, in-office “Customer Service / Office Administrator” to begin work in November 2026. We are looking for somebody who is self-motivated, highly organized, and able to…
Added 30 mins ago
M
Kafka Platform Administrator / Kafka Developer
Manpower
Calgary, AB
- Contract
Role: Kafka Platform Administrator / Kafka Developer
Added 31 mins ago
CW
Branch Administrator
CIBC Wood Gundy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As the Branch Administrator, you will be accountable for effectively managing all administrative aspects of Wood Gundy branch operations. This will include operational and administrative…

Trans Mountain

Facilities Administrator

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 18, 2026
Education: High school diploma
Experience: 3-5 years of progressive experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: HQ Facilities & Services

Reports to: Manager, Facilities & Administration

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In Office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Facilities Administrator. In this position, you will play a key role in providing a broad level of administrative support to the Facilities department. The successful candidate will demonstrate proficiency in computer-based systems, effective interpersonal and relationship building skills and building processes and strong knowledge of how Facilities operate and provide the company with services.

Key Responsibilities

Monitor and manage the facilities inbox and ServiceNow requests, ensuring facilities requests are addressed, completed, and followed up on. Maintain strong working relationships with existing facility service providers and vendors.
Act as a primary point of contact with Building Operators for day-to-day building and maintenance issues. Coordinate shredding services, stationery requests, and other routine facility services.
Create requisitions and purchase orders and support invoice management, including coding corrections. Enter annual facilities budgets into Cognos and assist with ongoing budget and forecast management.
Create and manage Facility Capital Projects in O365 and track Facility Capital Project spends for reporting purposes, monthly accruals for operating and project costs, monthly project forecasting.
Liase with Building Management with respect to Work Authorization for lease office requirements.
Manage team travel arrangements, expense statements and company credit cards.
Manage Low Risk agreements, Certificate of Insurance & WCB contracts and create new vendor setups for new Vendors.
Act as a lobby Admin for the Visitor Management System, and an administrator for the company security system for card key and access control while ensuring cardkey compliance is maintained by the reception desk with respect to monthly security access reports.
Assist with company enquiries regarding stationery, coffee/kitchen supplies and all other Facility related services.
Work cross-functionally in coordinating internal moves with IT and updating floor plans and making changes using AutoCAD to ensure current representation.
Responsible for assigning maintenance requests, parkade assignments, key inventory, and any other needed assignments while providing the team coverage during vacation time and sick days.

Qualifications and Professional Experience

High school diploma required.
International Facility Management Association (IFMA) designation and AutoCAD software training is preferred.
3-5 years of progressive experience.
Strong understanding in computer-based systems including email, Microsoft Office Suite, D365.
A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

Willingness and ability to travel as required.
May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
Comprehensive benefits programs including flexible benefits, pension and savings plans;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

Apply About employer

More about this job

Responsibilities

The Facilities Administrator will manage daily facility operations, including monitoring service requests, coordinating vendor services, and overseeing office maintenance. They will also support financial processes such as budget tracking, invoice management, and capital project reporting.

Requirements

Candidates must have a high school diploma and 3-5 years of progressive experience in facilities or administrative roles. Proficiency in computer-based systems like Microsoft Office and D365 is required, with a preference for AutoCAD training and an IFMA designation.

Skills

Facilities administration
ServiceNow
Vendor management
Budget management
Purchase orders
Invoice management
Cognos
AutoCAD
Microsoft Office Suite
D365
Project forecasting
Security system administration
Relationship building
Communication skills
Organizational skills

Benefits

Flexible benefits
Pension plan
Savings plans
Professional development
Career advancement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Administration
ServiceNow
Vendor Management
Budgeting
Purchase Orders
Invoice Management
Cognos
AutoCAD
Microsoft Office Suite
D365
Capital Projects
Security Systems
Access Control
Facility Maintenance
Energy Industry
Pipeline Operations
Administrative Support
Project Forecasting
Work Authorization
Compliance

Report this job