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Added 8 mins ago
PH
Social Worker - Niagara Region (Part-Time)
ParaMed Home Health Care
St. Catharines, ON
- Part-time
As a Social Worker, you will assess, resolve, prevent or lessen the impact of psychosocial, physical and mental health related issues for clients and their families. Care will take place…
Added 8 mins ago
GO
Tenant Services Coordinator *REPOST*
Government of Manitoba
Churchill, MB
- Full-time
Reporting to a Program Manager, the Tenant Services Coordinator (TSC) provides support and services to tenants to achieve and sustain successful tenancies within an assigned portfolio of…
Added 8 mins ago
GO
Case Counsellor
Government of Manitoba
Portage la Prairie, MB
- Full-time
Regional Social Services Northern, Community Services and Supports
Added 8 mins ago
RV
Non-Urgent Transfer Attendant
Renfrew Victoria Hospital
Renfrew, ON
- Contract
Completed bachelor’s degree in social services and/or 2 year College Diploma in a mental health, addictions or social services worker program with two years relevant work experience.
Added 8 mins ago
Tenant Support Worker
Lookout Housing and Health Society
Vancouver, BC
We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting…
Added 8 mins ago
E
Social Worker - Niagara Region (Part-Time)
Extendicare
Niagara Falls, ON · St. Catharines, ON · ParaMed Admin Office - HNHB (Glendale Ave.)
- Part-time
As a Social Worker, you will assess, resolve, prevent or lessen the impact of psychosocial, physical and mental health related issues for clients and their families. Care will take place…
Added 22 mins ago
NE
Child and Youth Worker - Intensive Services Program #26-49
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- $64,974 to $79,407 CAD / year
- Full-time
Successful completion of a diploma and/or degree from an accredited College and/or University in Social Services, Human Services, Police Foundations, Community and Justice Program,…
Added 22 mins ago
S
Food Service Worker
Sanya’k̓ula
Coquitlam, BC
- Part-time
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at…
Added 22 mins ago
AC
Analyste En Information Financière
Aston Carter
Montreal, QC
- $55 to $59 CAD / hour
- Contract
Expérience dans le secteur des services financiers, idéalement au sein dune grande institution financière.
Added 37 mins ago
CH
Personal Support Worker- Apsley
CBI Home Health
Apsley, ON
- Part-time
CBI Home Health supports people at home and in the community. We are one of Canada’s leading specialized community services, home and integrated care providers, operating in more than 100…
Added 37 mins ago
CH
Personal Support Worker- Havelock/ Norwood/ Douro
CBI Home Health
Havelock, ON
- Part-time
CBI Home Health supports people at home and in the community. We are one of Canada’s leading specialized community services, home and integrated care providers, operating in more than 100…
Added 37 mins ago
CH
Personal Support Worker- Selwyn Township
CBI Home Health
Smith-Ennismore-Lakefield, ON · Selwyn, ON
- Part-time
CBI Home Health supports people at home and in the community. We are one of Canada’s leading specialized community services, home and integrated care providers, operating in more than 100…
Added 37 mins ago
RH
Hightide - Support Worker (Fri-Mon Days)
RainCity Housing and Support Society
Sechelt, BC
- Part-time
…low-income individuals 19 years of age or older who live in the community, have a history of homelessness and who need additional support services to maintain housing. This supported…
Added 37 mins ago
SH
Personal Support Worker
SE Health
ON · Simcoe, ON
- Part-time
We are currently hiring Part Time Day Personal Support Workers (PSW) for Community Care in Jarvis, Simcoe, Townsend and surrounding areas
Added 37 mins ago
SH
Personal Support Worker
SE Health
Barrie, ON
- Full-time
We are currently hiring 4 Full Time, Day or Evening Personal Support Workers (PSW) for Community Care and Respite Shifts in Barrie and surrounding areas
Added 52 mins ago
VR
PSW - Personal Support Worker
VIVA Retirement Communities
Toronto, ON
- Full-time
As a Personal Support Worker (PSW) at V!VA Leaside, you will play a meaningful role in enhancing the daily lives of our Community Members by delivering compassionate, person-centred care…
Added 52 mins ago
LC
Child Protection Worker - up to 18 months
Linck Child, Youth and Family Supports
Chatham-Kent, ON · Chatham, ON
- $37.86 to $48.07 CAD / hour
- Contract
Linck Child, Youth & Family Supports (“Linck”) requires one (1) Child Protection Worker. This is a contract, full-time (70 hours bi-weekly) position lasting for a period of up to eighteen…
Added 52 mins ago
LC
Child Protection Worker - up to 1 year
Linck Child, Youth and Family Supports
Chatham-Kent, ON · Chatham, ON
- $37.86 to $48.07 CAD / hour
- Contract
Linck Child, Youth & Family Supports (“Linck”) requires one (1) Child Protection Worker. This is a contract, full-time (70 hours bi-weekly) position lasting for a period of up to one (1)…
Added 53 mins ago
Site Manager
Fortrex
Mississauga, ON
4. Ensure compliance with all internal company procedures and policies including Technical Services, Human Resources, Accounting, IT, and general customer service.
Added 53 mins ago
SS
Personal Support Worker - Perm Casual
Sienna Senior Living
Mississauga, ON
- Part-time
…meaningful difference in residents’ lives. As a Personal Support Worker, you’ll form a deep understanding of your residents and their living experience. You will build relationships with…
Added 1 hour ago
Regional Licensing Officer
Government of Alberta
Red Deer, AB
The Ministry of Children and Family Services funds programs and services to support vulnerable children, youth, families, and individuals to live safely and succeed in Alberta. This…
Added 1 hour ago
SR
Ops Lead - ES-2
s Refining Systems Inc
Beamsville, ON
- Full-time
May substitute for workers during worker absence or to relieve bottlenecks in work congested areas.
Added 1 hour ago
Registered Health Care Assistant
Bayshore
Kelowna, BC
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its…
Added 1 hour ago
TC
Abilities Management Specialist
The Corporation of The City of Victoria
Victoria, BC
- Other
Facilitate employee connections to support services and programs (EFAP, community services) on a case-by-case basis.
Added 1 hour ago
TS
Christmas Support Worker
The Salvation Army Canada and Bermuda Territory
Oakville, ON
- Part-time
The Christmas Support Worker provides support to the Community and Family Services during the Christmas season on a temporary basis.

Trans Mountain

Facilities Administrator

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 18, 2026
Education: High school diploma
Experience: 3-5 years of progressive experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: HQ Facilities & Services

Reports to: Manager, Facilities & Administration

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In Office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Facilities Administrator. In this position, you will play a key role in providing a broad level of administrative support to the Facilities department. The successful candidate will demonstrate proficiency in computer-based systems, effective interpersonal and relationship building skills and building processes and strong knowledge of how Facilities operate and provide the company with services.

Key Responsibilities

Monitor and manage the facilities inbox and ServiceNow requests, ensuring facilities requests are addressed, completed, and followed up on. Maintain strong working relationships with existing facility service providers and vendors.
Act as a primary point of contact with Building Operators for day-to-day building and maintenance issues. Coordinate shredding services, stationery requests, and other routine facility services.
Create requisitions and purchase orders and support invoice management, including coding corrections. Enter annual facilities budgets into Cognos and assist with ongoing budget and forecast management.
Create and manage Facility Capital Projects in O365 and track Facility Capital Project spends for reporting purposes, monthly accruals for operating and project costs, monthly project forecasting.
Liase with Building Management with respect to Work Authorization for lease office requirements.
Manage team travel arrangements, expense statements and company credit cards.
Manage Low Risk agreements, Certificate of Insurance & WCB contracts and create new vendor setups for new Vendors.
Act as a lobby Admin for the Visitor Management System, and an administrator for the company security system for card key and access control while ensuring cardkey compliance is maintained by the reception desk with respect to monthly security access reports.
Assist with company enquiries regarding stationery, coffee/kitchen supplies and all other Facility related services.
Work cross-functionally in coordinating internal moves with IT and updating floor plans and making changes using AutoCAD to ensure current representation.
Responsible for assigning maintenance requests, parkade assignments, key inventory, and any other needed assignments while providing the team coverage during vacation time and sick days.

Qualifications and Professional Experience

High school diploma required.
International Facility Management Association (IFMA) designation and AutoCAD software training is preferred.
3-5 years of progressive experience.
Strong understanding in computer-based systems including email, Microsoft Office Suite, D365.
A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

Willingness and ability to travel as required.
May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
Comprehensive benefits programs including flexible benefits, pension and savings plans;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Facilities Administrator will manage daily facility operations, including monitoring service requests, coordinating vendor services, and overseeing office maintenance. They will also support financial processes such as budget tracking, invoice management, and capital project reporting.

Requirements

Candidates must have a high school diploma and 3-5 years of progressive experience in facilities or administrative roles. Proficiency in computer-based systems like Microsoft Office and D365 is required, with a preference for AutoCAD training and an IFMA designation.

Skills

Facilities administration
ServiceNow
Vendor management
Budget management
Purchase orders
Invoice management
Cognos
AutoCAD
Microsoft Office Suite
D365
Project forecasting
Security system administration
Relationship building
Communication skills
Organizational skills

Benefits

Flexible benefits
Pension plan
Savings plans
Professional development
Career advancement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Administration
ServiceNow
Vendor Management
Budgeting
Purchase Orders
Invoice Management
Cognos
AutoCAD
Microsoft Office Suite
D365
Capital Projects
Security Systems
Access Control
Facility Maintenance
Energy Industry
Pipeline Operations
Administrative Support
Project Forecasting
Work Authorization
Compliance

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