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Added 5 mins ago
CG
Chef Manager
Compass Group Canada
Burnaby, BC
- Full-time
Think you have what it takes to be our Chef Manager? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.
Added 5 mins ago
E
Senior Recruiter, GandA Marketing
Elastic
Canada
- Full-time
…structured and unstructured data - securing and protecting private information more effectively - Elastic’s complete, cloud-based solutions for search, security, and observability help…
Added 5 mins ago
C
Gas Bar Multi-Site Manager - Red Deer - Central Alberta Co-op
Co-op
Red Deer, AB
- Full-time
…Support Centre in Red Deer, Alberta. As a Gas Bar Multi-Site Manager, you are reporting to the Division Manager and will be responsible for sales, margin, expenses, inventory and SPEH of…
Added 5 mins ago
W
(CAN) Cashier
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Coquitlam, BC
- Part-time
6. Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings.
Added 5 mins ago
W
(CAN) Customer Service Manager
Walmart
Kamloops, BC
- Part-time
Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In this role, you lead…
Added 5 mins ago
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(CAN) Customer Service Manager
Walmart
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- Part-time
Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In this role, you lead…
Added 5 mins ago
W
(CAN) Cashier
Walmart
Lloydminster, AB
- Part-time
6. Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings.
Added 5 mins ago
NA
Data and Insights Analyst
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
The role of a Data & Insight Analyst will support and report to the Manager, Data & Insights. The Data & Insight Analyst works with other members of the team to provide business…
Added 5 mins ago
E
Manager, Wastewater Treatment Plant (WWTP) Maintenance Facilities
EPCOR
AB · Edmonton, Alberta
- Full-time
The Manager, WWTP Maintenance Facilities is accountable for the safe, efficient, and effective delivery of plant operations related to facilities maintenance, custodial work and security…
Added 5 mins ago
E
Rossdale Electrical/Instrumentation Technician
EPCOR
AB · Edmonton, Alberta
- Full-time
- Temporary
Reporting to the Manager, WTP Maintenance Process, the Electrical/Instrumentation Technician is accountable for, but not limited to:
Added 5 mins ago
TH
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The Home Depot
Surrey, BC
- Part-time
…have an emphasis on department and product knowledge, provide information on product features and are familiar with related items in order to sell an entire project. Associates in this…
Added 6 mins ago
HI
Technology Risk Manager
HRbrain Inc.
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- Full-time
Information security risk management experience
Added 6 mins ago
CG
General Manager (Remote Services)
Compass Group Canada
Prince George, BC
- Full-time
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BO
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Added 6 mins ago
DC
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Ottawa, ON
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Added 6 mins ago
KA
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- Full-time
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Added 6 mins ago
GL
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The Senior Security Engineer is a hands-on technical role responsible for implementing, operating, and improving security platforms across on-premises, cloud, and hybrid environments. The…
Added 6 mins ago
CG
Chef Manager
Compass Group Canada
North Vancouver, BC
- Full-time
Think you have what it takes to be our Chef Manager? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.
Added 6 mins ago
CG
Environmental Services Manager , Senior Living (Contract)
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- Full-time
Now, If You Were To Come On Board As An Environmental Services Manager, We’d Ask You To Do The Following For Us
Added 6 mins ago
SB
Information Technology Support Technician
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- $3,500 to $4,400 CAD / month
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Create and manage user accounts, security groups, and distribution groups.
Added 6 mins ago
TH
Sales Associate Part-Time - 7102 Thunder Bay
The Home Depot Canada
Thunder Bay, ON
- Part-time
…have an emphasis on department and product knowledge, provide information on product features and are familiar with related items in order to sell an entire project. Associates in this…
Added 6 mins ago
GL
Senior IT Security Advisor, Product Security
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The Senior IT Security Advisor, Product Security reports to the Manager, Product Security and plays a critical role in securing and enabling goeasy’s technology landscape. As a senior…
Added 6 mins ago
CG
Food Service Supervisor
Compass Group Canada
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- Full-time
Learn from and assist the Shift Manager to resolve labour relation issues, track and produce reports on weekly inventories, sales revenue, labour and food cost.
Added 6 mins ago
CG
Chef Manager
Compass Group Canada
Burnaby, BC
- Full-time
Think you have what it takes to be our Chef Manager? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.
Added 21 mins ago
TC
Temporary Full Time Facility Supervisor - ACC (11 month contract)
The Corporation of the Town of Ajax
Ajax, ON
- Full-time
Reporting to the Facility Manager, the Facility Supervisor is accountable for supervision of the facility in the absence of the Facility Manager, including supervision of the general public…

Trans Mountain

Facilities Administrator

Calgary, AB, Canada

Apply About employer

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Job details

Apply by: Nov 18, 2026
Education: High school diploma
Experience: 3-5 years of progressive experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: HQ Facilities & Services

Reports to: Manager, Facilities & Administration

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In Office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Facilities Administrator. In this position, you will play a key role in providing a broad level of administrative support to the Facilities department. The successful candidate will demonstrate proficiency in computer-based systems, effective interpersonal and relationship building skills and building processes and strong knowledge of how Facilities operate and provide the company with services.

Key Responsibilities

Monitor and manage the facilities inbox and ServiceNow requests, ensuring facilities requests are addressed, completed, and followed up on. Maintain strong working relationships with existing facility service providers and vendors.
Act as a primary point of contact with Building Operators for day-to-day building and maintenance issues. Coordinate shredding services, stationery requests, and other routine facility services.
Create requisitions and purchase orders and support invoice management, including coding corrections. Enter annual facilities budgets into Cognos and assist with ongoing budget and forecast management.
Create and manage Facility Capital Projects in O365 and track Facility Capital Project spends for reporting purposes, monthly accruals for operating and project costs, monthly project forecasting.
Liase with Building Management with respect to Work Authorization for lease office requirements.
Manage team travel arrangements, expense statements and company credit cards.
Manage Low Risk agreements, Certificate of Insurance & WCB contracts and create new vendor setups for new Vendors.
Act as a lobby Admin for the Visitor Management System, and an administrator for the company security system for card key and access control while ensuring cardkey compliance is maintained by the reception desk with respect to monthly security access reports.
Assist with company enquiries regarding stationery, coffee/kitchen supplies and all other Facility related services.
Work cross-functionally in coordinating internal moves with IT and updating floor plans and making changes using AutoCAD to ensure current representation.
Responsible for assigning maintenance requests, parkade assignments, key inventory, and any other needed assignments while providing the team coverage during vacation time and sick days.

Qualifications and Professional Experience

High school diploma required.
International Facility Management Association (IFMA) designation and AutoCAD software training is preferred.
3-5 years of progressive experience.
Strong understanding in computer-based systems including email, Microsoft Office Suite, D365.
A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

Willingness and ability to travel as required.
May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
Comprehensive benefits programs including flexible benefits, pension and savings plans;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Facilities Administrator will manage daily facility operations, including monitoring service requests, coordinating vendor services, and overseeing office maintenance. They will also support financial processes such as budget tracking, invoice management, and capital project reporting.

Requirements

Candidates must have a high school diploma and 3-5 years of progressive experience in facilities or administrative roles. Proficiency in computer-based systems like Microsoft Office and D365 is required, with a preference for AutoCAD training and an IFMA designation.

Skills

Facilities administration
ServiceNow
Vendor management
Budget management
Purchase orders
Invoice management
Cognos
AutoCAD
Microsoft Office Suite
D365
Project forecasting
Security system administration
Relationship building
Communication skills
Organizational skills

Benefits

Flexible benefits
Pension plan
Savings plans
Professional development
Career advancement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Administration
ServiceNow
Vendor Management
Budgeting
Purchase Orders
Invoice Management
Cognos
AutoCAD
Microsoft Office Suite
D365
Capital Projects
Security Systems
Access Control
Facility Maintenance
Energy Industry
Pipeline Operations
Administrative Support
Project Forecasting
Work Authorization
Compliance

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