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INFORMATION TECHNOLOGY SPECIALIST (NETWORK)
Naval Air Warfare Center Training Systems Division (NAWCTSD)
Cherry Point, AB
- Full-time
You will serve as a project manager to define project scope and tasks.
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NB
Product Owner CIAM
National Bank of Canada
Montreal, QC
- Full-time
internal mobility. Our personalised training programs, based on on on-the-job
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NB
Banking Advisor
National Bank of Canada
Courtenay, BC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
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NB
Manager, Financing Solutions - Private Banking 1859
National Bank of Canada
Quebec, QC
- Full-time
A career as a Manager, Financing Solutions in the commercial Banking and private Banking 1859 team at National Bank means working closely with Senior private Bankers and several internal…
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NB
Residential Financing Specialist
National Bank of Canada
Bathurst, NB
- Full-time
part of a branch-based team, supported by a Residential Financing Manager who
Added 12 mins ago
NW
Sales Manager
Northerm Windows & Doors
Vancouver, BC
- $90,000 to $100,000 CAD / year
- Full-time
The Sales Manager – Home Envelope Products is responsible for leading Northerm's residential sales operations in Whitehorse and throughout Yukon, ensuring the effective management of…
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NB
Residential Financing Specialist
National Bank of Canada
Quebec, QC
- Temporary
part of a branch-based team, supported by a Residential Financing Manager who
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CB
Financial Analyst
Cassels Brock & Blackwell LLP
Toronto, ON
- Full-time
Our Toronto office is currently recruiting for a Financial Analyst in our Accounting department, reporting to the Manager, Accounting, Analysis, and Reporting. This position is responsible…
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Operational Performance Specialist (13921)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $91,109.2 to $113,895.6 CAD / year
- Full-time
Support continuous improvement initiatives, pilot projects, and system enhancements, including implementation planning, change management, training, and performance evaluation.
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Manager Administrative Support
National Bank of Canada
Vancouver, BC
- Full-time
A career as a Manager Administrative Support in the Commercial and Private Banking 1859 – Real Estate Financing sector of the National Bank means contributing to our transformation towards…
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NB
Business Development Representative
National Bank of Canada
Toronto, ON
- Full-time
Lead training sessions to remain an effective resource person in terms of both products and the market in general
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Global Account Manager
Cogent Communications
Toronto, ON · North York, ON
- Full-time
This is an in-office position five days a week to best support your success, allowing for focused mentorship, training, and personal coaching
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NB
Executive Assistant
National Bank of Canada
Montreal, QC
- Full-time
National Bank values continuous learning and internal mobility. Our personalized training programs, based on learning through action, help you master your role while developing new areas of…
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NB
Senior Data Solutions Architect
National Bank of Canada
Montreal, QC
- Full-time
Within Wealth Management, you will be part of a large team of 30 colleagues and will report to the Senior Manager, Solution and Data Architecture. We aim to provide you with maximum…
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NB
Senior Analyst Accounting
National Bank of Canada
Montreal, QC
- Full-time
Within the Finance sector, you are part of a team of 16 colleagues, and you’ll report to the Senior Manager, Regulatory Capital. Our team stands out for its expertise, collaboration and…
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NB
Senior Data Scientist
National Bank of Canada
Montreal, QC
- Full-time
…will be part of a five-person team and report to the Senior Manager, Stress Testing. Our team stands out for the diversity of its expertise in economics, applied mathematics, and…
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NB
Senior Analyst Accounting and Regulatory Capital
National Bank of Canada
Montreal, QC
- Full-time
Within the Finance sector, you are part of a team of 16 colleagues, and you’ll report to the Senior Manager, Regulatory Capital. Our team stands out for its expertise, collaboration and…
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NB
Manager, Financing Solutions - Private Banking 1859
National Bank of Canada
Montreal, QC
- Full-time
A career as a Manager, Financing Solutions in the commercial Banking and private Banking 1859 team at National Bank means working closely with Senior private Bankers and several internal…
Added 12 mins ago
NB
Banking advisor
National Bank of Canada
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
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Technicien(ne) de l'entrepot magasin / Store Warehouse Associate
Mobilia Canada
QC · Montérégie, QC
- Full-time
…existence for more than 50 years, growing and open to continuous training of its…
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NB
Senior Data Engineer
National Bank of Canada
Montreal, QC
- Full-time
…of the FinCrim Data Warehouse team and report to the Senior Manager – Technology Delivery – Data and Analytics. The team stands out for its expertise in data engineering and its commitment…
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NB
FSO-ServiceNow Developer
National Bank of Canada
Montreal, QC
- Full-time
You are part of a large team of 46 colleagues in the Request Management sector and report to the it manager. Our team stands out for its commitment to innovation and the quality of the…
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CF
Directeur/directrice du développement des affaires
CI Financial
Montreal, QC
- Full-time
Added 12 mins ago
NB
Senior Analyst US Tax Operations
National Bank of Canada
Montreal, QC
- Full-time
Reporting to the Senior Manager of U.S. Tax Operations, you will be part of a team of 12 colleagues and play a key role in developing the sector's practises and quality.
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Project Manager and Process Analyst
McLennan Ross LLP
Calgary, AB
- Full-time
In August 2026, McLennan Ross established an Innovation and Knowledge Management team. This is the firm's first Project Manager and Process Analyst role, created to give us the capacity to…

Trans Mountain

Facilities Administrator

Calgary, AB, Canada

Apply About employer

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Job details

Apply by: Nov 18, 2026
Education: High school diploma
Experience: 3-5 years of progressive experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: HQ Facilities & Services

Reports to: Manager, Facilities & Administration

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In Office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Facilities Administrator. In this position, you will play a key role in providing a broad level of administrative support to the Facilities department. The successful candidate will demonstrate proficiency in computer-based systems, effective interpersonal and relationship building skills and building processes and strong knowledge of how Facilities operate and provide the company with services.

Key Responsibilities

Monitor and manage the facilities inbox and ServiceNow requests, ensuring facilities requests are addressed, completed, and followed up on. Maintain strong working relationships with existing facility service providers and vendors.
Act as a primary point of contact with Building Operators for day-to-day building and maintenance issues. Coordinate shredding services, stationery requests, and other routine facility services.
Create requisitions and purchase orders and support invoice management, including coding corrections. Enter annual facilities budgets into Cognos and assist with ongoing budget and forecast management.
Create and manage Facility Capital Projects in O365 and track Facility Capital Project spends for reporting purposes, monthly accruals for operating and project costs, monthly project forecasting.
Liase with Building Management with respect to Work Authorization for lease office requirements.
Manage team travel arrangements, expense statements and company credit cards.
Manage Low Risk agreements, Certificate of Insurance & WCB contracts and create new vendor setups for new Vendors.
Act as a lobby Admin for the Visitor Management System, and an administrator for the company security system for card key and access control while ensuring cardkey compliance is maintained by the reception desk with respect to monthly security access reports.
Assist with company enquiries regarding stationery, coffee/kitchen supplies and all other Facility related services.
Work cross-functionally in coordinating internal moves with IT and updating floor plans and making changes using AutoCAD to ensure current representation.
Responsible for assigning maintenance requests, parkade assignments, key inventory, and any other needed assignments while providing the team coverage during vacation time and sick days.

Qualifications and Professional Experience

High school diploma required.
International Facility Management Association (IFMA) designation and AutoCAD software training is preferred.
3-5 years of progressive experience.
Strong understanding in computer-based systems including email, Microsoft Office Suite, D365.
A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

Willingness and ability to travel as required.
May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
Comprehensive benefits programs including flexible benefits, pension and savings plans;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Facilities Administrator will manage daily facility operations, including monitoring service requests, coordinating vendor services, and overseeing office maintenance. They will also support financial processes such as budget tracking, invoice management, and capital project reporting.

Requirements

Candidates must have a high school diploma and 3-5 years of progressive experience in facilities or administrative roles. Proficiency in computer-based systems like Microsoft Office and D365 is required, with a preference for AutoCAD training and an IFMA designation.

Skills

Facilities administration
ServiceNow
Vendor management
Budget management
Purchase orders
Invoice management
Cognos
AutoCAD
Microsoft Office Suite
D365
Project forecasting
Security system administration
Relationship building
Communication skills
Organizational skills

Benefits

Flexible benefits
Pension plan
Savings plans
Professional development
Career advancement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Administration
ServiceNow
Vendor Management
Budgeting
Purchase Orders
Invoice Management
Cognos
AutoCAD
Microsoft Office Suite
D365
Capital Projects
Security Systems
Access Control
Facility Maintenance
Energy Industry
Pipeline Operations
Administrative Support
Project Forecasting
Work Authorization
Compliance

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