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Added 4 mins ago
PI
Health and Safety Environment Supervisor
Pagnotta Inc.
Vancouver, BC
- Full-time
Ensure worker rights under the law are upheld, including the right to know, participate, and refuse unsafe work.
Added 18 mins ago
NC
Primary Worker
Native Counselling Services of Alberta
Red Deer, AB
- $50,000 CAD / year
- Internship
To monitor and observe the static and dynamics security functions to ensure the care and well being of residents and community remain safe while providing ongoing supports as required.
Added 18 mins ago
TT
Sheet Metal Worker (13445)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Requires a valid Certificate of Qualification as a Sheet Metal Worker, License 308A
Added 19 mins ago
Senior Regulatory Field Advisor
Trans Mountain
Calgary, AB
…and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous…
Added 19 mins ago
Shelter Resource Worker
Lookout Housing and Health Society
Courtenay, BC
The Shelter Resource Worker (SRW) reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s…
Added 34 mins ago
SC
Food Service Worker - - Sodexo Bridgewater - Full time (79685002)
Sodexo Canada Ltd
Bridgewater, NS
- $17 to $17.5 CAD / hour
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Food Service Worker - - Michelin Bridgewater - Full time (79685002)
Added 34 mins ago
Senior Director, Product Management
Electronic Arts
Vancouver, BC
Work with Studio Leaders, Legal, Security, and external technology providers to scale AI tools across thousands of creators while establishing governance, IP safeguards, and cost-effective…
Added 49 mins ago
NC
Primary Worker
Native Counselling Services of Alberta
Red Deer, AB
- $25 CAD / hour
- Internship
To monitor and observe the static and dynamics security functions to ensure the care and well being of residents and community remain safe with providing ongoing supports as required.
Added 49 mins ago
IM
Health And Safety Coordinator
Iron Maple
Dartmouth, NS
- Full-time
Maintain the emergency worker count on the workforce count board
Added 49 mins ago
Hightide - Support Worker (Fri-Mon Days)
RainCity Housing and Support Society
Sechelt, BC
The Support Worker provides a range of supports, serving homeless/at-risk individuals, many of whom are living with mental illness, substance use and/or HIV. Using a strengths-based model,…
Added 49 mins ago
A
Facilities Maintenance Technician - Bugaboos
Alterra
BC · CMH - British Columbia (Mountain)
- Full-time
Take the lead on the CMH Isolated Worker program during non-operating seasons.
Added 49 mins ago
PP
Maintenance Worker - Casual (Meadow Ridge Village)
Park Place Seniors Living
Medicine Hat, AB
- Part-time
Under the direction of the Site Leader and the Maintenance Supervisor, the Maintenance Worker is responsible for the overall maintenance of the building and grounds. The responsibility of…
Added 1 hour ago
Retail Security Guard - Kamloops Winners
GardaWorld
Kamloops, BC
As a Retail Tactical Security Guard, you will play a key role in loss prevention, customer safety, and incident response. Through proactive patrols, strong situational awareness, and…
Added 1 hour ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Abbotsford, BC
- Part-time
The Tenant Support Worker (TSW) reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s Code…
Added 1 hour ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Abbotsford, BC
- Full-time
The Tenant Support Worker (TSW) reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s Code…
Added 1 hour ago
LH
Job Title Residential Building Attendant
Lookout Housing + Health Society
New Westminster, BC
- Internship
…Attendants perform a variety of administrative, maintenance, and security functions within the residence managed by…
Added 1 hour ago
LH
Job Title Outreach Worker
Lookout Housing + Health Society
Duncan, BC
- Internship
The Outreach Worker reports to the Designated Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society including following Lookout’s Code of…
Added 1 hour ago
GV
Aviseur Technique – Turbine/ Alternateur Mécanique (Manic 3)-4
GE Vernova
Baie-Comeau, QC
- Full-time
Ensure EHS compliance, evaluate tasks for worker hazards, and confirm controls are active. Stop work if risks are insufficiently mitigated.
Added 1 hour ago
GV
Aviseur Technique – Turbine/ Alternateur Mécanique (Manic 3)-4
GE Vernova
Baie-Comeau, QC
- Full-time
Ensure EHS compliance, evaluate tasks for worker hazards, and confirm controls are active. Stop work if risks are insufficiently mitigated.
Added 1 hour ago
SH
Building Manager
Sandman Hotel Group
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Collection and deposits of rental payments and security deposits.
Added 1 hour ago
Facilities Administrator
Trans Mountain
Calgary, AB
…and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous…
Added 1 hour ago
Residential Building Attendant
Lookout Housing and Health Society
New Westminster, BC
…Attendants perform a variety of administrative, maintenance, and security functions within the residence managed by…
Added 2 hours ago
EM
Grounds Worker
Edon Management
Calgary, AB
- Full-time
…continually expand services (from caretaking and grounds to security and project management) to meet client…
Added 2 hours ago
TP
Intensive Youth Worker
Trimark People Solutions
Alert Bay, BC
- Full-time
The Intensive Youth Worker supports the development and delivery of meaningful, consistent programming for youth aged 13-18 in the Alert Bay community. Reporting to the Youth Team Leader,…
Added 2 hours ago
SG
Human Resources Manager
Saliance Global Holdings Co. Ltd
Fairmont Hot Springs, BC
- Full-time
…Health and Safety.· Ensure compliance with WorkSafe BC and Worker’s Compensation Act regulations. Monitor compliance with all internal and external health and safety requirements.· Oversee…

Trans Mountain

Facilities Administrator

Calgary, AB, Canada

Apply About employer

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Job details

Apply by: Nov 18, 2026
Education: High school diploma
Experience: 3-5 years of progressive experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: HQ Facilities & Services

Reports to: Manager, Facilities & Administration

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In Office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Facilities Administrator. In this position, you will play a key role in providing a broad level of administrative support to the Facilities department. The successful candidate will demonstrate proficiency in computer-based systems, effective interpersonal and relationship building skills and building processes and strong knowledge of how Facilities operate and provide the company with services.

Key Responsibilities

Monitor and manage the facilities inbox and ServiceNow requests, ensuring facilities requests are addressed, completed, and followed up on. Maintain strong working relationships with existing facility service providers and vendors.
Act as a primary point of contact with Building Operators for day-to-day building and maintenance issues. Coordinate shredding services, stationery requests, and other routine facility services.
Create requisitions and purchase orders and support invoice management, including coding corrections. Enter annual facilities budgets into Cognos and assist with ongoing budget and forecast management.
Create and manage Facility Capital Projects in O365 and track Facility Capital Project spends for reporting purposes, monthly accruals for operating and project costs, monthly project forecasting.
Liase with Building Management with respect to Work Authorization for lease office requirements.
Manage team travel arrangements, expense statements and company credit cards.
Manage Low Risk agreements, Certificate of Insurance & WCB contracts and create new vendor setups for new Vendors.
Act as a lobby Admin for the Visitor Management System, and an administrator for the company security system for card key and access control while ensuring cardkey compliance is maintained by the reception desk with respect to monthly security access reports.
Assist with company enquiries regarding stationery, coffee/kitchen supplies and all other Facility related services.
Work cross-functionally in coordinating internal moves with IT and updating floor plans and making changes using AutoCAD to ensure current representation.
Responsible for assigning maintenance requests, parkade assignments, key inventory, and any other needed assignments while providing the team coverage during vacation time and sick days.

Qualifications and Professional Experience

High school diploma required.
International Facility Management Association (IFMA) designation and AutoCAD software training is preferred.
3-5 years of progressive experience.
Strong understanding in computer-based systems including email, Microsoft Office Suite, D365.
A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

Willingness and ability to travel as required.
May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
Comprehensive benefits programs including flexible benefits, pension and savings plans;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Facilities Administrator will manage daily facility operations, including monitoring service requests, coordinating vendor services, and overseeing office maintenance. They will also support financial processes such as budget tracking, invoice management, and capital project reporting.

Requirements

Candidates must have a high school diploma and 3-5 years of progressive experience in facilities or administrative roles. Proficiency in computer-based systems like Microsoft Office and D365 is required, with a preference for AutoCAD training and an IFMA designation.

Skills

Facilities administration
ServiceNow
Vendor management
Budget management
Purchase orders
Invoice management
Cognos
AutoCAD
Microsoft Office Suite
D365
Project forecasting
Security system administration
Relationship building
Communication skills
Organizational skills

Benefits

Flexible benefits
Pension plan
Savings plans
Professional development
Career advancement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Administration
ServiceNow
Vendor Management
Budgeting
Purchase Orders
Invoice Management
Cognos
AutoCAD
Microsoft Office Suite
D365
Capital Projects
Security Systems
Access Control
Facility Maintenance
Energy Industry
Pipeline Operations
Administrative Support
Project Forecasting
Work Authorization
Compliance

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