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Added 2 mins ago
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Air Traffic Services Instructor-EN
CAE
Montreal, QC
- Full-time
Commitment to quality, continuous improvement, and operational excellence.
Added 1 hour ago
Lead, Document Control, Pacific Link (Contract)
Trans Mountain
Calgary, AB
…will play a key role in leading the day-to-day administration, quality and continuous improvement of document control practices across the project lifecycle. The successful candidate will…
Added 1 hour ago
Document Controller, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective…
Added 1 hour ago
CN
Director of Financial Strategy
Canada's National Ballet School
Toronto, ON
- Full-time
Working alongside the School’s Controller, the Finance Director will help transform the Finance function from a primarily reporting-oriented service into a stronger source of strategic…
Added 1 hour ago
NT
Contrôleur de transactions en production - Gatekeeper in production
Nature's Touch Inc.
Montreal, QC
- Full-time
…households worldwide. What drives us is simple: a commitment to quality, innovation, and sustainability. We're shaping the future of frozen fruit - and we'd love for you to be part of that…
Added 1 hour ago
CN
Director of Financial Strategy
Canada's National Ballet School
Toronto, ON
- $130,000 to $140,000 CAD / year
- Full-time
Working alongside the School’s Controller, the Finance Director will help transform the Finance function from a primarily reporting-oriented service into a stronger source of strategic…
Added 2 hours ago
ES
Senior Accountant
EnerStar Solutions
Medicine Hat, AB
- Full-time
The Senior Accountant is a highly skilled professional who works in tandem with the Controller in managing financial operations.
Added 4 hours ago
SW
Controller
Sonance Wealth Partners
Toronto, ON
- Full-time
The Controller is the accounting lead for Sonance Financial and is responsible for owning the books, monthly close, reconciliations, consolidated reporting, audit readiness, accounting…
Added 4 hours ago
TM
Financial Controller
The Miller Group
Markham, ON
- Full-time
…methods and innovative technologies, alongside the highest quality products and materials. We leverage our global network to foster positive relationships that make a lasting difference in…
Added 4 hours ago
BU
Accounting Technician
Brandon University
Hamiota, MB
- Full-time
…corporate and personal income tax compliance, and assisting with controller services. The position also provides specialized financial and record-keeping support to agricultural clients…
Added 4 hours ago
IR
Machinist
Ingersoll Rand
Stoney Creek, NB
- Full-time
…programming adjustments, perform inspections, and ensure high-quality production while maintaining a safe and productive work…
Added 4 hours ago
IR
Machinist
Ingersoll Rand
Stoney Creek, NB
- Full-time
…programming adjustments, perform inspections, and ensure high-quality production while maintaining a safe and productive work…
Added 4 hours ago
RG
Accounting & Consolidation Manager
Ramudden Global North America
Markham, ON
- Full-time
Reporting to the Corporate Controller, the Accounting & Consolidation Manager will play an important role in our North American Finance team, overseeing corporate accounting, financial…
Added 4 hours ago
R
Accounting & Consolidation Manager
Ramudden
Markham, ON
- Full-time
Reporting to the Corporate Controller, the Accounting & Consolidation Manager will play an important role in our North American Finance team, overseeing corporate accounting, financial…
Added 4 hours ago
C
Air Traffic Services Instructor
CAE
Montreal, QC
- Full-time
Commitment to quality, continuous improvement, and operational excellence.
Added 5 hours ago
A
Assistant Controller
Aplin
Regina, SK
- Full-time
Our client is a well-established Saskatchewan manufacturer with a long-standing reputation for quality, innovation, and doing business the right way. For decades, they have been an industry…
Added 6 hours ago
E
Manager Regulatory & Management Reporting
EPCOR
AB · Edmonton, Alberta
- Full-time
Performing other related duties as assigned by the Associate Director, Finance or Controller, Energy Services.
Added 6 hours ago
EN
Finance Manager
Employment Network Canada Inc.
Regina, SK
- Full-time
CPA designation, or active progress toward CPA is strongly preferred. Strong analytical skills and motivated to produce high quality work.
Added 6 hours ago
A
Senior Staff Accountant
AdeptAg
Chatham-Kent, ON · Chatham, Ontario
- Full-time
…exceptional customer service, technical expertise, and high-quality workmanship while supporting the continued growth of North America's controlled environment agriculture…
Added 8 hours ago
B
Senior Financial Controller
BoomerangFX
Mississauga, ON
- $100,000 to $120,000 CAD / year
- Full-time
As Senior Controller, you will take ownership of the accounting function, lead the finance team’s day-to-day activities, and ensure our financial operations keep pace with our growth.
Added 10 hours ago
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Senior Financial Controller
ROBIC
Montreal, QC
- Full-time
Our finance team is currently seeking an experienced Controller to oversee the firm's accounting operations. Reporting to the Director of Finance, the successful candidate will join a…
Added 22 hours ago
RT
Director, Financial Planning and Analysis
Raising The Village
Remote, Canada
- Full-time
- Remote
Act as the senior finance partner to organisational leaders, constructively challenging assumptions and improving the financial quality of decisions.
Added 23 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Analyze quality metrics (FPY, DPPM, RMA trends, COPQ) using SPC; support Lean and Six Sigma initiatives
Added 1 day ago
MI
Controller
MR5 InnovAction Solutions Inc.
Scoudouc, NB
- Full-time
…LANCOR Concrete Contractors Ltd. is looking for a hands-on Controller to lead our accounting function and help company leaders make well-informed decisions across our Atlantic Canada…
Added 1 day ago
GM
Senior Software Developer - Virtualization and SIL Integration
General Motors
Markham, ON
- Full-time
The Software-in-the-Loop (SIL) Simulation Integration Engineers (SIE) are ultimately responsible to deliver a quality simulation environment on time to meet the customers’ requirements.…

Trans Mountain

Lead, Document Control, Pacific Link (Contract)

Calgary, AB, Canada

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Job details

Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary, AB

Department: Pacific Link

Reports to: VP, Technical & Project Services

Worker Type: Contract

Schedule Type: Full-Time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Lead, Document Control (Contract). In this position, you will play a key role in leading the day-to-day administration, quality and continuous improvement of document control practices across the project lifecycle. The successful candidate will ensure project, partner, engineering, procurement, construction, commissioning and handover information is complete, accurate, secure, traceable and available to support timely decisions, regulatory compliance and operational readiness.

The role works across Pacific Link functions, project partners, contractors, consultants and service providers to maintain disciplined document governance, consistent workflows and reliable records of project decisions and deliverables.

Key Responsibilities

Lead the implementation and consistent application of Pacific Link document control standards, procedures, workflows, naming conventions, metadata and quality requirements across the project lifecycle.
Administer the designated electronic document management system and project repositories, ensuring controlled documents and records are accurately registered, indexed, distributed, revised, retained, archived and readily retrievable.
Coordinate document interfaces among Pacific Link, Trans Mountain functions, project partners, engineering consultants, contractors, vendors and service providers, including transmittals, reviews, approvals, comments and resubmissions.
Monitor the quality, completeness and timeliness of project documentation; identify gaps, non-compliance and emerging risks, and coordinate corrective actions with accountable parties.
Maintain document registers, distribution matrices, workflow status, revision history and audit trails to provide a reliable record of project information, decisions, approvals and commitments.
Support stage-gate, governance and assurance processes by coordinating required documentation and confirming that materials are complete, current, appropriately approved and available for review.
Lead document turnover and handover activities, including receipt, validation, reconciliation and loading of engineering, procurement, construction, commissioning and vendor records to support operational readiness.
Establish and report document control metrics and key performance indicators, analyze trends and recommend practical improvements to workflows, system use, data quality and contractor performance.
Provide guidance, training and ongoing support to project teams, partners and external service providers on document control requirements, systems, workflows and accountabilities.
Collaborate with Information Technology, Information Management, Project Controls, Engineering, Supply Chain, Construction, Commissioning, Regulatory and Operations teams to resolve system, access and information-management issues.
Troubleshoot document control technology and content management issues, coordinate system enhancements and support bulk uploads, migrations and other controlled data activities.
Promote a culture of accountability, collaboration, confidentiality and continuous improvement while handling commercially sensitive, partner-confidential and project information.

Qualifications and Professional Experience

Post-secondary education in Information Management, Records Management, Business Administration, Engineering Technology or a related field; an equivalent combination of education and experience will be considered.
More than 5 years of progressively responsible experience in document control or information management, preferably supporting a major capital project in the energy, pipeline, infrastructure, engineering or construction sector.
Demonstrated experience administering electronic document management systems and supporting document workflows across engineering, procurement, construction, commissioning and project handover.
Strong knowledge of document lifecycle controls, including registration, metadata, revision control, review and approval workflows, transmittals, retention, archival, audit trails and final turnover.
Experience coordinating document requirements and deliverables across owners, project partners, contractors, consultants, vendors and internal functions.
Working knowledge of project governance, stage-gate, assurance, regulatory compliance and records-management requirements in a complex project environment.
Proficiency with enterprise content and document management platforms such as OpenText, eDOCS, Microsoft SharePoint or ProjectWise, together with advanced Microsoft Excel skills and bulk electronic upload tools.
Experience with Omega 365 and PIMS is considered an asset.
Ability to develop, interpret and communicate document control metrics, status reporting and performance trends.
Strong analytical, organizational and problem-solving skills, with careful attention to accuracy, detail and follow-through.
Ability to manage competing priorities, work independently under changing deadlines and maintain consistent controls in a fast-paced project environment.
Clear and professional written and verbal communication skills, with the ability to guide users and work effectively across varied functions, organizations and levels.
Certified Document Controller, Certified Records Manager or a comparable information-management credential is considered an asset.

Working Conditions

May need to provide support outside of regular business hours and/or on the weekend.

At Trans Mountain, we believe in an inclusive, accessible, and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process, please contact us at: Talent@transmountain.com or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accommodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Lead, Document Control will manage the day-to-day administration, quality, and continuous improvement of document control practices throughout the project lifecycle. They will ensure all project information is accurate, secure, and accessible to support regulatory compliance and operational readiness.

Requirements

Candidates must have over 5 years of experience in document control or information management, preferably within major capital projects in the energy or infrastructure sectors. A post-secondary education in a relevant field and proficiency with electronic document management systems are required.

Skills

Document control
Information management
Records management
Project lifecycle management
Regulatory compliance
Quality assurance
Workflow administration
Data indexing
Audit trails
Project governance
Technical documentation
Microsoft Excel
OpenText
SharePoint
ProjectWise

Benefits

Professional development
Career advancement
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Information Management
Records Management
Project Lifecycle
Engineering
Procurement
Construction
Commissioning
Regulatory Compliance
OpenText
eDOCS
Microsoft SharePoint
ProjectWise
Omega 365
PIMS
Metadata
Transmittals
Audit Trails
Capital Projects
Energy Sector
Pipeline
Infrastructure
Document Governance
Operational Readiness
Quality Control

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