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Added 13 mins ago
RB
Client Advisor
Royal Bank of Canada
St. John's, NL
- Part-time
Proactively engage with clients in all areas of the branch and in the community, uncovering banking needs, providing help and advice, as well as identifying sales and referral opportunities
Added 57 mins ago
LC
Beauty Advisor, Contractor Full Time Flexible Shifts
Loblaw Companies Limited
Osoyoos, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 57 mins ago
EL
ELYSIS – Conseiller Senior procédé / Senior process advisor
ELYSIS LP
Saguenay, QC
- Full-time
Added 1 hour ago
GS
Athlete Advisor & Sales Closer - Football / Sports
GameTime Sports Marketing
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
High-performing individuals may have the opportunity to grow into a larger Athlete Advisor / GameTime Athlete Agent role, including building their own portfolio and presence within the…
Added 1 hour ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Montreal, QC
- Full-time
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R
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Added 2 hours ago
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Client Advisor (FT), AX Chinook Centre
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Calgary, AB
- Part-time
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General Counsel and Corporate Secretary
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- Full-time
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Added 2 hours ago
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Client Advisor (PT), AX Chinook Centre
Giorgio Armani
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Added 2 hours ago
EJ
CA Financial Advisor
Edward Jones
London, ON
- $38,500 to $100,000 CAD / year
- Full-time
…estate strategies, funding education and more. As a financial advisor with Edward Jones, you’ll develop and grow your own practice, supported by a client support team, a home-office team…
Added 2 hours ago
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Sales Supervisor (FT), AX Metrotown
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Client Advisor (FT), AX Square One
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Mississauga, ON
- Part-time
Client Advisor | Full-Time | Armani Exchange, Square One Shopping Centre
Added 2 hours ago
ME
Seasonal Store Advisor
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Victoria, BC
- Temporary
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Added 2 hours ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Quebec, QC
- Full-time
As an RBC bilingual Licensed Insurance Advisor for Home & Auto, you’ll be the trusted voice on the other end of the phone providing insurance advice and options to help clients protect…
Added 2 hours ago
WF
Insurance Advisor
Western Financial Group
Medicine Hat, AB
- Full-time
Join a national team where people, purpose, and community come first. Western Financial Group was named a 2025 Top Insurance Employer by Insurance Business Canada and is home to more than…
Added 2 hours ago
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JA Company Program Advisor
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- Full-time
…and confidence to build something incredible - a business, a community, and a bright future. As a volunteer Company Program advisor, you will inspire students to dream big and set ambitious…
Added 3 hours ago
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Administrative Assistant
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Vancouver, BC
- Full-time
By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering…
Added 3 hours ago
RB
Associate Advisor
Royal Bank of Canada
Ottawa, ON
- Full-time
As an Associate Advisor, you will work with the Investment Advisor team and be responsible for providing proactive advice and support to our clients and the Investment Advisor, helping…
Added 3 hours ago
RB
Client Advisor
Royal Bank of Canada
Craik, SK
- Part-time
Proactively engage with clients in all areas of the branch and in the community, uncovering banking needs, providing help and advice, as well as identifying sales and referral opportunities
Added 3 hours ago
RB
Relationship Manager Intern, Business Markets
Royal Bank of Canada
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Business development and client acquisition and prospecting skills, including building and leveraging valuable Centres of Influence within the local business community
Added 3 hours ago
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Client Advisor
Royal Bank of Canada
Yorkton, SK
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Proactively engage with clients in all areas of the branch and in the community, uncovering banking needs, providing help and advice, as well as identifying sales and referral opportunities
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Portfolio Advisor, Portfolio Construction & Practice Management
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…portfolio analysis and management experience as an Associate Advisor or Investment Advisor, with the ability to distill complex investment views into clear recommendations that align with…
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Associate Advisor
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Ottawa, ON
- Full-time
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Added 3 hours ago
SI
Part-Time Seasonal Sales Support Advisor (Stone Island Yorkdale)
Stone Island
Toronto, ON
- Part-time
Stone Island is a defiantly independent community. Since our founding in 1982, a shared mindset has driven us to become a globally recognised icon of independent spirit, leadership, and…
Added 3 hours ago
SL
Parts/Service Advisor
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- Full-time
We are looking for a Part/Service Advisor to join our team in Brandon, MB on the Evening Shift Sunday – Thursday 3:30-Midnight.

Trans Mountain

Regulatory Coordinator, Document Control, Pacific Link (Contract)

Calgary, AB, Canada

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Job details

Apply by: Nov 7, 2026
Experience: 3 to 5 years of experience in document control, records or information management, regulatory coordination or a similar role.
Posting language: English
Posted: Oct 9, 2026

Original job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary, AB

Department: Pacific Link

Reports to: Senior Regulatory Advisor

Worker Type: Contract

Schedule Type: Full-Time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Regulatory Coordinator, Document Control, Pacific Link (Contract). In this position, you will play a key role in the controlled creation, review, filing, distribution and retention of regulatory documents and records. The role administers document-control workflows, templates, naming conventions, metadata, registers, transmittals and repositories to ensure regulatory information is complete, current, traceable, secure and readily retrievable. The successful candidate will work with regulatory advisors and multidisciplinary contributors to support submission readiness and maintain defensible filing records and promote consistent document-control practices throughout the regulatory lifecycle.

Key Responsibilities

Regulatory Document Production and Control

Coordinate document formatting, compilation, quality checks and final production of regulatory applications, filings, information requests, correspondence and supporting materials.
Maintain controlled templates, document numbering, naming conventions, version control, revision history and document status in accordance with approved requirements.
Coordinate document review and approval workflows, consolidate comments, track revisions and confirm that current approved versions are used for filing.
Prepare document packages, transmittals and distribution records and verify completeness before release or submission.

Submission Filing and Records Traceability

File approved regulatory materials through applicable submission repositories and maintain filing confirmations, distribution records and complete submission packages.
Maintain registers of submissions, regulator and agency issuances, correspondence, commitments, decisions and supporting evidence.
Ensure filed records are promptly captured, indexed and linked to the appropriate matter, submission or regulatory requirement.
Support retrieval of historical filings and records for regulatory responses, assurance reviews, audits and business needs.

Document Libraries and Repository Administration

Administer regulatory document libraries, registers and filing structures in SharePoint and other approved repositories.
Complete document intake, naming, metadata assignment, classification, indexing, storage, retrieval, retention and archival in accordance with established standards.
Maintain permissions and coordinate access to confidential and non-confidential regulatory information stored in SharePoint, shared drives and approved repositories.
Monitor repository quality, metadata completeness, duplicate or obsolete content and access issues, coordinating corrective action as required.

Document Review Workflow Coordination

Work with regulatory advisors, analysts and multidisciplinary contributors to gather documents, coordinate reviews and support timely completion of regulatory deliverables.
Maintain document lists, review trackers, comment logs, action lists and filing-readiness checklists that clarify status, outstanding inputs and accountable owners.
Monitor deadlines and document dependencies and escalate incomplete, late or non-compliant materials to the Senior Regulatory Advisor.
Coordinate internal distribution of regulator and agency issuances and retain evidence of distribution and follow-up.

Records Governance and Quality Assurance

Apply regulatory, records-management, information-security and document-control requirements and identify gaps in document quality, approval, classification or retention.
Ensure retention and archival of controlled regulatory records follow Trans Mountain policies, procedures and approved disposition requirements.
Perform periodic quality reviews of regulatory libraries, registers and document-control records and coordinate corrective action where standards are not met.
Maintain document-control procedures, templates, checklists and user guidance and communicate relevant changes in information-management requirements.

User Support and Continuous Improvement

Provide practical guidance to contributors on templates, document preparation, naming conventions, metadata, review workflows, filing requirements and repository use.
Build effective working relationships across Pacific Link, Trans Mountain functions, partners, contractors and consultants to support consistent document-control practices.
Assess document-control processes and repositories and recommend improvements that strengthen efficiency, retrieval, traceability, security and user experience.
Handle confidential and sensitive regulatory information with appropriate discretion and access controls.

Qualifications and Professional Experience

Post-secondary education in Records Management, Information Management, Document Control, Business Administration or a related discipline.

3 to 5 years of experience in document control, records or information management, regulatory coordination or a similar role.

Experience controlling documents through preparation, review, approval, issue, revision, distribution, retention and archival in a regulated environment.

Knowledge of document-control and records-management principles, including numbering, naming conventions, metadata, version control, classification, retention, archival and access controls.

Advanced proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams and SharePoint.

Experience configuring and maintaining SharePoint sites or libraries and administering controlled document repositories, registers and permissions.

Strong document formatting, editing, quality-review and written communication skills.

Ability to analyze and troubleshoot document and repository issues, exercise sound judgment and coordinate practical resolution with others.

Demonstrated ability to manage document workflows, competing deadlines and high-volume, detail-sensitive deliverables.

Experience working with multidisciplinary teams in a major project, infrastructure, energy or other regulated environment is preferred.

Flexible, adaptable and able to work effectively in a fast-paced and evolving environment.

Working Conditions

May need to provide support outside of regular business hours and/or on the weekend.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.

We value:

The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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More about this job

Responsibilities

The Regulatory Coordinator manages the creation, review, filing, and retention of regulatory documents to ensure they are accurate, secure, and retrievable. They coordinate document-control workflows and collaborate with multidisciplinary teams to support submission readiness and maintain defensible records.

Requirements

Candidates must have post-secondary education in Records Management, Information Management, or a related field. A minimum of 3 to 5 years of experience in document control or regulatory coordination within a regulated environment is required.

Skills

Document control
Records management
Regulatory coordination
SharePoint
Microsoft 365
Document formatting
Quality assurance
Version control
Metadata management
Regulatory compliance
Workflow coordination
Information management
Technical writing
Data indexing
Audit support

Benefits

Professional development
Career advancement opportunities
Competitive compensation

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Records Management
Regulatory Affairs
SharePoint
Microsoft 365
Compliance
Information Governance
Metadata
Version Control
Pipeline Industry
Energy Sector
Quality Assurance
Audit
Document Lifecycle
Regulatory Filings
Trans Mountain
Infrastructure
Data Retention
Technical Documentation
Workflow Management

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