Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 26, 2026

Hiring at a glance

View jobs

Open jobs: 1,118
Employers: 845

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,707Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%90 listings
On-site: 91%1,021 listings

Not specified: <1% (3 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (12), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 19 days ago
O
Office Manager, Executive Leadership Support
Optum
Richmond, BC
- Full-time
Added 19 days ago
SI
office administrator
Swift Innovations
Ponoka, AB
- Full-time
Added 19 days ago
OT
Chief Invigilator - Limited Term
Ontario Tech University
Oshawa, ON
- Part-time
Faculty/Department: Office of the Deputy Provost
Added 19 days ago
P1
Office Administrator
Point 1 Displays
Montreal, QC
- Full-time
Added 19 days ago
SC
Office Administrator / Bookkeeper / HR Administrator
SCG Calgary Inc.
Calgary, AB
- Full-time
Added 19 days ago
JO
Office Manager
Jameson Offices
Vancouver, BC
- Full-time
We are seeking a dedicated, organized, and customer service-oriented Office Manager to oversee the efficient day-to-day operation of our office. This role requires a highly proactive…
Added 19 days ago
C&
office manager
C & L Cabinets Ltd.
Calgary, AB
- Full-time
Added 19 days ago
Chief Invigilator - Limited Term
ontariotechu
Oshawa, ON
Faculty/Department: Office of the Deputy Provost
Added 19 days ago
T
Administrative Coordinator (Temporary)
TransAlta
AB · Alberta, Canada
- Temporary
Added 19 days ago
M&
Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
Added 19 days ago
E
Gestionnaire de bureau/Office Manager
Evlv
Montreal, QC
- Full-time
Added 19 days ago
UG
Office Manager, Executive Leadership Support
UnitedHealth Group
Vancouver, BC · Richmond, BC
- Full-time
Added 19 days ago
ZI
Office Manager
ZenaTech Inc.
Dartmouth, NS
- $70,000 to $75,000 CAD / year
- Full-time
We are seeking an organized and proactive Office Manager to oversee day-to-day operations at our Halifax office. This role combines administrative leadership with hands-on project…
Added 20 days ago
GV
Youth Worker & Office Administrator
Greater Vancouver Youth Unlimited
Mission, BC
- Full-time
Added 20 days ago
DG
office manager
Diamond Granite Countertops Inc
Brampton, ON
- Full-time
Oversee and co-ordinate office administrative procedures
Added 20 days ago
DE
Office Administrator
Design Electronics
Niagara Falls, ON
- Full-time
Added 20 days ago
OT
Member Services Administration Analyst - 12-month contract
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Added 20 days ago
OT
Member Services Administration Analyst - 12-month contract
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Added 20 days ago
AT
administrative officer
Ancor Transport Ltd
Surrey, BC
- Full-time
Added 20 days ago
NZ
Office Manager and Consular Adviser, Vancouver
New Zealand Trade and Enterprise
Vancouver, BC
- Full-time
NZTE operates a hybrid work environment. This role requires a regular (3-4 days per week) in-office presence to support the team, consular services, and the day-to-day operations of the…
Added 20 days ago
NZ
Office Manager and Consular Adviser, Vancouver
New Zealand Trade and Enterprise
Vancouver, BC
- Full-time
NZTE operates a hybrid work environment. This role requires a regular (3-4 days per week) in-office presence to support the team, consular services, and the day-to-day operations of the…
Added 20 days ago
SN
Office Coordinator - Long Term Care
S&R Nursing Homes
Windsor, ON
- Full-time
Support our Home in the Office Coordinator role where you keep daily life running smoothly, from warm phone greetings to billing and admission contracts.
Added 20 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 20 days ago
PP
administrative officer
Pita Pit
Brandon, MB
- Full-time
Added 20 days ago
C&
Parking Coordinator
Cushman & Wakefield
Saskatoon, SK
- Full-time

TransAlta

Administrative Coordinator (Temporary)

AB, Canada
Alberta, Canada, Canada

Temporary

Apply About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Nov 5, 2026
Experience: Minimum 5 years of experience in an administrative, executive assistant, business coordination, operational support, or similar role.
Posting language: English
Posted: Oct 6, 2026

Original job description

WHO WE ARE

Our Power, Your Possibilities

At TransAlta, we don’t just generate electricity-we generate opportunity. As one of Canada’s largest publicly traded power generators, we’ve been powering communities for over 100 years across Canada, the U.S., and Australia. Our diverse energy portfolio and passionate team are driving the transition to a cleaner, more sustainable future.

We believe in the power of purpose, the strength of collaboration, and the value of continuous learning. If you’re ready to make a real impact in a dynamic industry, you bring the energy - we’ll provide the platform.

ABOUT THE ROLE

TransAlta is looking for an experienced temporary Administrative Coordinator to join our Highvale Mine Operations Team on a temporary full-time basis.

Reporting to the Supervisor, Gas and Reclamation Administration, this role plays an important part in supporting the day-to-day business and operational activities of the Highvale Mine team. The successful candidate will coordinate stakeholder relations activities, support fleet-related processes, manage leaseholder documentation and communications, and provide operational support across a variety of business functions.

This position is ideal for a highly organized and adaptable professional who thrives in a fast-paced environment, can effectively manage competing priorities, and enjoys building strong relationships with both internal and external stakeholders.

This is a 6-month temporary, full-time position is based out of our Highvale Mine (SunHills) building, located just south of Wabamun Lake, approximately 65 kilometers west of Edmonton, Alberta.

A DAY IN THE LIFE

Provide senior-level coordination and support to the Mine Leadership Team and operational stakeholders.
Coordinate stakeholder relations activities, ensuring timely communication, documentation, and follow-up actions.
Support leaseholder communications, records, documentation, and related business activities.
Coordinate fleet-related activities, reporting requirements, records, and supporting processes.
Manage office operations and business support functions across field locations, ensuring consistency and efficiency.
Coordinate meetings, site visits, training sessions, and department events, including scheduling, logistics, and materials preparation.
Maintain departmental records, databases, SharePoint sites, and Total Safety Documents (TSDs), ensuring accuracy and confidentiality.
Support business processes related to budgeting, SAP Work Management, P-Cards, Management of Change (MOC), mobility programs and document control.
Build and maintain effective working relationships with employees, contractors, leaseholders, regulators, and other stakeholders.
Identify priorities, resolve business support challenges, and contribute to continuous improvement initiatives across the operation.

ABOUT YOU

Post-secondary education in Business Administration, Office Administration, or a related discipline is considered an asset.
Minimum 5 years of experience in an administrative, executive assistant, business coordination, operational support, or similar role.
Experience supporting multiple stakeholders and balancing competing priorities in a dynamic environment.
Experience within mining, energy, industrial, construction, or field operations environments is considered an asset.
Strong organizational, planning, and prioritization skills with the ability to adapt to changing business needs.
Demonstrated ability to build and maintain productive relationships with a wide range of internal and external stakeholders.
Excellent written, verbal, and interpersonal communication skills.
Strong SAP experience and proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Proven ability to handle confidential and sensitive information with professionalism and discretion.
Self-motivated, resourceful, and capable of working independently while collaborating effectively within a team environment.
Strong attention to detail, problem-solving skills, and commitment to delivering high-quality results.

THE PERKS

Competitive wages
Learning and development programs
Employee recognition and rewards
Exposure to teams, projects, and environments within the energy industry
A collaborative and inclusive workplace culture
Flexible work arrangements where operationally feasible
Employee and Family Assistance Program (if applicable)
Participation in company wellness initiatives and events
Opportunities to apply for future career opportunities within TransAlta

Explore our Careers site to see how we support your growth and wellbeing www.transalta.com/careers.

OUR CULTURE

At TransAlta, we’re driven by a Culture of Results, Learning, and Purpose. We prioritize psychological safety, wellbeing, inclusion, and belonging - creating a space where everyone can thrive. We believe that diverse perspectives drive innovation and progress, and we’re committed to building a workplace where you can be your authentic self.

Ready to Power Up With Us? Excited about this role but don’t meet every single requirement? We still encourage you to apply. Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. You might just be the candidate we are looking for.

WHAT TO EXPECT

The successful candidate may be required to complete background checks appropriate to the role and may include criminal record, education and employment verification or credit checks. ‘Safety sensitive positions’ will be required to complete pre-employment testing.

Due to the high volume of applications we receive, only those progressing will be contacted.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and operational coordination for the Highvale Mine team, including stakeholder and leaseholder communications, fleet processes, office operations, meetings, and records. Support business processes such as budgeting, SAP Work Management, P-Cards, Management of Change, mobility programs, and document control while maintaining effective stakeholder relationships and contributing to continuous improvement.

Requirements

Candidates should have at least five years of experience in administration, executive assistance, business coordination, operational support, or a similar role; experience in mining, energy, industrial, construction, or field operations is an asset. Strong organizational, communication, relationship-building, and problem-solving skills are required, along with SAP and Microsoft Office proficiency and the ability to handle confidential information.

Skills

Administrative Coordination
Stakeholder Relations
Records Management
Fleet Coordination
Office Operations
Meeting And Event Coordination
SharePoint
SAP
Microsoft Office
Budgeting Support
Document Control
Prioritization
Written And Verbal Communication
Confidentiality
Problem-Solving
Relationship Building

Benefits

Competitive Wages
Learning And Development Programs
Employee Recognition And Rewards
Flexible Work Arrangements Where Operationally Feasible
Employee And Family Assistance Program
Wellness Initiatives And Events
Future Career Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Highvale Mine
Stakeholder Relations
Leaseholder Communications
Fleet Coordination
Office Operations
Business Support
Meeting Coordination
Site Visits
Training Sessions
Department Events
Records Management
Databases
SharePoint
Total Safety Documents
Budgeting
SAP Work Management
P-Cards
Management Of Change
Mobility Programs
Document Control
Mining
Energy
Field Operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint

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