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TransAlta

Administrative Coordinator (Temporary)

AB, Canada
Alberta, Canada, Canada

Temporary

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Job details

Job type: Temporary
Apply by: Nov 5, 2026
Experience: Minimum 5 years of experience in an administrative, executive assistant, business coordination, operational support, or similar role.
Posting language: English
Posted: Oct 6, 2026

Original job description

WHO WE ARE

Our Power, Your Possibilities

At TransAlta, we don’t just generate electricity-we generate opportunity. As one of Canada’s largest publicly traded power generators, we’ve been powering communities for over 100 years across Canada, the U.S., and Australia. Our diverse energy portfolio and passionate team are driving the transition to a cleaner, more sustainable future.

We believe in the power of purpose, the strength of collaboration, and the value of continuous learning. If you’re ready to make a real impact in a dynamic industry, you bring the energy - we’ll provide the platform.

ABOUT THE ROLE

TransAlta is looking for an experienced temporary Administrative Coordinator to join our Highvale Mine Operations Team on a temporary full-time basis.

Reporting to the Supervisor, Gas and Reclamation Administration, this role plays an important part in supporting the day-to-day business and operational activities of the Highvale Mine team. The successful candidate will coordinate stakeholder relations activities, support fleet-related processes, manage leaseholder documentation and communications, and provide operational support across a variety of business functions.

This position is ideal for a highly organized and adaptable professional who thrives in a fast-paced environment, can effectively manage competing priorities, and enjoys building strong relationships with both internal and external stakeholders.

This is a 6-month temporary, full-time position is based out of our Highvale Mine (SunHills) building, located just south of Wabamun Lake, approximately 65 kilometers west of Edmonton, Alberta.

A DAY IN THE LIFE

Provide senior-level coordination and support to the Mine Leadership Team and operational stakeholders.
Coordinate stakeholder relations activities, ensuring timely communication, documentation, and follow-up actions.
Support leaseholder communications, records, documentation, and related business activities.
Coordinate fleet-related activities, reporting requirements, records, and supporting processes.
Manage office operations and business support functions across field locations, ensuring consistency and efficiency.
Coordinate meetings, site visits, training sessions, and department events, including scheduling, logistics, and materials preparation.
Maintain departmental records, databases, SharePoint sites, and Total Safety Documents (TSDs), ensuring accuracy and confidentiality.
Support business processes related to budgeting, SAP Work Management, P-Cards, Management of Change (MOC), mobility programs and document control.
Build and maintain effective working relationships with employees, contractors, leaseholders, regulators, and other stakeholders.
Identify priorities, resolve business support challenges, and contribute to continuous improvement initiatives across the operation.

ABOUT YOU

Post-secondary education in Business Administration, Office Administration, or a related discipline is considered an asset.
Minimum 5 years of experience in an administrative, executive assistant, business coordination, operational support, or similar role.
Experience supporting multiple stakeholders and balancing competing priorities in a dynamic environment.
Experience within mining, energy, industrial, construction, or field operations environments is considered an asset.
Strong organizational, planning, and prioritization skills with the ability to adapt to changing business needs.
Demonstrated ability to build and maintain productive relationships with a wide range of internal and external stakeholders.
Excellent written, verbal, and interpersonal communication skills.
Strong SAP experience and proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Proven ability to handle confidential and sensitive information with professionalism and discretion.
Self-motivated, resourceful, and capable of working independently while collaborating effectively within a team environment.
Strong attention to detail, problem-solving skills, and commitment to delivering high-quality results.

THE PERKS

Competitive wages
Learning and development programs
Employee recognition and rewards
Exposure to teams, projects, and environments within the energy industry
A collaborative and inclusive workplace culture
Flexible work arrangements where operationally feasible
Employee and Family Assistance Program (if applicable)
Participation in company wellness initiatives and events
Opportunities to apply for future career opportunities within TransAlta

Explore our Careers site to see how we support your growth and wellbeing www.transalta.com/careers.

OUR CULTURE

At TransAlta, we’re driven by a Culture of Results, Learning, and Purpose. We prioritize psychological safety, wellbeing, inclusion, and belonging - creating a space where everyone can thrive. We believe that diverse perspectives drive innovation and progress, and we’re committed to building a workplace where you can be your authentic self.

Ready to Power Up With Us? Excited about this role but don’t meet every single requirement? We still encourage you to apply. Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. You might just be the candidate we are looking for.

WHAT TO EXPECT

The successful candidate may be required to complete background checks appropriate to the role and may include criminal record, education and employment verification or credit checks. ‘Safety sensitive positions’ will be required to complete pre-employment testing.

Due to the high volume of applications we receive, only those progressing will be contacted.

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More about this job

Responsibilities

Provide senior-level administrative and operational coordination for the Highvale Mine team, including stakeholder and leaseholder communications, fleet processes, office operations, meetings, and records. Support business processes such as budgeting, SAP Work Management, P-Cards, Management of Change, mobility programs, and document control while maintaining effective stakeholder relationships and contributing to continuous improvement.

Requirements

Candidates should have at least five years of experience in administration, executive assistance, business coordination, operational support, or a similar role; experience in mining, energy, industrial, construction, or field operations is an asset. Strong organizational, communication, relationship-building, and problem-solving skills are required, along with SAP and Microsoft Office proficiency and the ability to handle confidential information.

Skills

Administrative Coordination
Stakeholder Relations
Records Management
Fleet Coordination
Office Operations
Meeting And Event Coordination
SharePoint
SAP
Microsoft Office
Budgeting Support
Document Control
Prioritization
Written And Verbal Communication
Confidentiality
Problem-Solving
Relationship Building

Benefits

Competitive Wages
Learning And Development Programs
Employee Recognition And Rewards
Flexible Work Arrangements Where Operationally Feasible
Employee And Family Assistance Program
Wellness Initiatives And Events
Future Career Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Highvale Mine
Stakeholder Relations
Leaseholder Communications
Fleet Coordination
Office Operations
Business Support
Meeting Coordination
Site Visits
Training Sessions
Department Events
Records Management
Databases
SharePoint
Total Safety Documents
Budgeting
SAP Work Management
P-Cards
Management Of Change
Mobility Programs
Document Control
Mining
Energy
Field Operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint

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