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Added 53 mins ago
M
Special Patient Program Lead
Medavie
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- Full-time
We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to…
Added 1 hour ago
SI
Service Supervisor - SFI Red Deer
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- Full-time
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Lube Bay Foreman
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Fort McMurray, AB
- Full-time
Reporting to the Maintenance Manager and operating from the Fort McKay Industrial Park, the Lube Bay Foreman is responsible for supervising and directing the daily activities of a team of…
Added 2 hours ago
MT
Account Manager, Lease & Rental
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Regina, SK
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- $45 to $50 CAD / hour
- Full-time
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Added 3 hours ago
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Consultant(e) aux ventes / Sales consultant (Saguenay - Lac St-Jean)
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Added 3 hours ago
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Senior Finance Manager, Surgery Canada
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We are searching for the best talent for a Senior Finance Manager, Surgery Canada to be in Markham, ON.
Added 4 hours ago
EH
Truck Vehicle Service Attendant
Enterprise Holdings
Sudbury, ON
- $20 CAD / hour
- Full-time
…and providing light maintenance and inspections on a diverse fleet of Medium- Duty trucks. Our Truck Rental Division provides transportation solutions within the truck rental…
Added 5 hours ago
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Management Trainee
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Richmond, BC
- Full-time
Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can count on a career path with a clear beginning…
Added 5 hours ago
F
Strategic Account Manager - Rentals
Finning
Calgary, AB · Edmonton, AB
- Full-time
…business results? Finning Canada is seeking a Strategic Accounts Manager to lead and grow some of our most important customer relationships across our Rental…
Added 5 hours ago
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Plant Operator, Processing Facilities
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Pickering, ON
- Full-time
…liquids division. Under general direction from the Operations Manager, the Plant Operator is responsible for day-to-day operations with respect to waste receiving, handling, processing and…
Added 6 hours ago
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Management Trainee
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Added 6 hours ago
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Supervisor, Ramp - Toronto (YTZ)
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Works closely with Manager, Learning and Development and People & Culture to proactively manage all aspects of team member resources to maintain the trained headcount needed to support…
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Porter Airlines Inc.
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Serve as the primary interpreter of Transport Canada regulations for cabin crew operations on the assigned fleet(s).
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Technician, Structures YYZ
Porter Airlines Inc.
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Reporting to the Manager, Line Maintenance YYZ, this position will provide support in the following areas below.
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Bilingual Flight Attendant - Toronto Base (YTO)
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Reporting to the Director or Manager, In-Flight Services, this position is responsible for ensuring the safety and well-being of Porter passengers while consistently delivering our brand…
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Bilingual Flight Attendant - Ottawa Base (YOW)
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- Full-time
Reporting to the Manager, In-Flight Services, this position is responsible for ensuring the safety and well-being of Porter passengers while consistently delivering our brand promise of…
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Truck Driver
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Reporting to the Yard Manager, the Truck Driver is responsible for making timely, accurate and safe deliveries to UFA’s members and customers. This role has significant impact on customer’s…
Added 6 hours ago
Transit Operator
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Added 7 hours ago
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The Talent Team at Perimeter Aviation
Sudbury, ON · Greater Sudbury, ON
…Bearskin Airlines. With approximately 900 employees, we operate a fleet of 45+ aircraft including the Metro 2, 3, 23, Merlin and Dash 8 aircraft. We are based in Winnipeg and Thompson,…
Added 7 hours ago
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Sales Professional - Pet Health - Greater Toronto Area
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…products to veterinary customers. Reporting to the District Sales Manager, you will develop customer partnerships, execute territory plans and deliver sales results while expanding product…
Added 8 hours ago
Niagara- 310T Truck & Coach Apprentice/Technician (Truck Mechanic)
Human Resources
Niagara-on-the-Lake, ON · Niagara Falls, ON
…combined with strong problem-solving skills, will ensure reliable fleet performance and exceptional service throughout the London…
Added 8 hours ago
CC
Fleet manager, transportation
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- $50,000 to $70,000 CAD / year
- Full-time
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Added 8 hours ago
WM
Sales Support Manager - Bids & Tenders
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Transdev Ontario Manitoba

Fleet Administrator

Kitchener, ON, Canada

Hourly Wage: $24.00/hr · Full-time

Apply About employer

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Job details

Pay: Hourly Wage: $24.00/hr
Job type: Full-time
Apply by: Apr 7, 2027
Posting language: English
Posted: Oct 9, 2026

Original job description

Join our dynamic team at Voyago, Transdev Ontario, where we pride ourselves on fostering a positive and exciting workplace culture! We're looking for a Fleet Administrator at our Kitchener, Ontario, base who values work-life balance. Here, you'll find a collaborative environment that encourages growth, teamwork, and respect. If you're ready to take your career to the next level in a place that truly values its employees, we want to hear from you!

Position Summary

Reporting to the Fleet & Assets Manager. You are responsible for maintaining the day-to-day administrative operations of the Fleet Services department. This includes processing work orders and vendor invoices, maintaining parts and vehicle inventory, managing vendor relationships and facility operations, and supporting procurement and reporting functions to ensure the effective functioning of all fleet and facility-related activities.

Your Role

Reporting directly to the Fleet & Assets Manager,

Administration
You will enter vendor invoices and verify/close repair orders in Fleet Software (e.g., Dossier)
You will scan, file, and attach PM and warranty documentation
You will maintain and organize physical and digital files
You will process vehicle and parts warranty claims
You will issue purchase orders and assist with inventory counts
Fleet & Parts Support
You will maintain vendor and vehicle files
You will establish and manage vendor relationships and service contracts
You will order and stock parts and supplies
You will negotiate pricing and ensure minimum inventory levels to support operations
Reporting
You will prepare month-end and fuel reports
You will track mileage, PM status, and out-of-service units
You will assist with closing reports and inventory valuations
Other Duties
You will provide backup coverage and support as needed
You will pick up and deliver vehicles/parts as required

You are available to work Monday to Friday 8:00AM to 5:00PM

Hourly Wage: $24.00/hr

Requirements

Your Profile

You have obtained completion of secondary school diploma
Your post-secondary or vocational specific training is an asset
You have a minimum of 2-3 years in a similar role, ideally in fleet or maintenance operations
You have a valid G-class Drivers Licence with a clean drivers abstract
You can obtain a clean criminal record search
Your experience with fleet software, such as MIR, would be an advantage
You have knowledge of warranty or parts
You have an ability to lift 20lbs regularly
You are highly organized and detail oriented with the ability to multitask and manage conflicting priorities
You have exceptional Microsoft office 365 experience and skills including Excel, Word and Office
You have strong communication and interpersonal skills

Benefits

The Perks

We offer assistance in professional development
We offer a $200 boot allowance
We offer comprehensive benefits packages for full time employees with an Employee Assistance Program, a great company perks program and an Employee Referral Bonus for all staff
We are an Award Winning company
As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider
We focus on innovation and sustainable environmental initiatives
We support the development, work-life balance and well-being of our employees
We build a supportive corporate culture that encourages diversity and enables our people to flourish
We enable our employees to have a positive social impact by deploying sustainable mobility solution

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all applicants however only those under consideration will be contacted.

Apply About employer

More about this job

Responsibilities

Manage the fleet department's administrative operations, including vendor invoices, repair orders, fleet documentation, warranty claims, purchase orders, and parts and vehicle inventory. Maintain vendor relationships and service contracts, prepare operational and month-end reports, and provide additional fleet and facility support as needed.

Requirements

A secondary school diploma and 2–3 years of experience in a similar role are required; post-secondary or vocational training is an asset. Candidates need a valid G-class driver's licence with a clean driving record, must be able to obtain a clean criminal record search, and should have strong Microsoft Office skills, organization, communication, and the ability to lift 20 pounds regularly.

Skills

Fleet Administration
Invoice Processing
Work Order Management
Fleet Software
Warranty Claims
Inventory Management
Vendor Relationship Management
Procurement
Purchase Orders
Reporting
Microsoft Excel
Microsoft Word
Organization
Multitasking
Communication
Attention to Detail

Benefits

Professional Development Assistance
Boot Allowance
Employee Assistance Program
Employee Perks Program
Employee Referral Bonus

Visa sponsorship

Not detected in the job text

Keywords

Fleet Administration
Fleet Services
Fleet Software
Dossier
MIR
Work Orders
Vendor Invoices
Repair Orders
Preventive Maintenance
Warranty Documentation
Warranty Claims
Parts Inventory
Vehicle Inventory
Purchase Orders
Procurement
Vendor Relationships
Service Contracts
Inventory Counts
Inventory Valuations
Month-End Reports
Fuel Reports
Mileage Tracking
Microsoft Office 365
Microsoft Excel
Microsoft Word
G-Class Driver's Licence
Fleet Maintenance
Facility Operations

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