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Added 6 mins ago
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Transformer Table

Responsable de bureau / Office Manager

Montreal, QC, Canada

$50,000 to $80,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $50,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: 2+ years of experience in office management, reception, or administrative support; multi-floor or multi-location office experience is an asset
Posting language: English · French
Posted: Oct 2, 2026

Original job description

English section of this bilingual listing.

Transformer Table is looking for an organized, personable, and proactive Office Manager/Receptionist to serve as the face of our head office and the central point of contact for day-to-day office operations. This role plays a key part in keeping the workspace running smoothly, safely, and welcomingly for employees and visitors. The ideal candidate is bilingual, thrives in a fast-paced environment, and takes pride in maintaining a professional, well-stocked, and functional office across every floor.

Key Responsibilities

Reception & Front Desk

Serve as the first point of contact, greeting employees, visitors, and guests with a warm, professional demeanor
Answer, screen, and route general inquiries
Manage visitor sign-in and badge/access procedures, and maintain building security protocols across all three floors
Receive, sort, and distribute incoming mail, packages, and deliveries
Coordinate meeting room bookings and ensure rooms are set up and presentable for internal and external meetings

Office & Facilities Management

Act as the primary point of contact for facilities matters across all three floors of the building
Oversee the upkeep, cleanliness, and organization of both kitchen areas - stocking coffee, snacks, and supplies, and coordinating appliance maintenance and repairs
Monitor and replenish office and washroom supplies (paper goods, cleaning supplies, stationery) on every floor
Coordinate directly with vendors and contractors (cleaning, maintenance, security, catering) to resolve issues promptly
Track office and facilities-related budgets, invoices, and vendor contracts
Support space planning, seating assignments, and floor logistics as the team grows
Coordinate new-hire workspace setup (desks, access badges, equipment) in partnership with HR and IT
Coordinate general maintenance requests and repairs across the office, escalating and following up with vendors/building management until resolved

Health, Safety & Compliance

Support health and safety compliance across all three floors, including maintaining first-aid supplies and posting/updating emergency evacuation procedures
Maintain accurate records related to facilities, vendors, and office/kitchen supply inventory

Qualifications

2+ years of experience in office management, reception, or administrative support; multi-floor or multi-location office experience is an asset
Bilingual in French and English (spoken and written) required
Strong organizational skills with the ability to manage multiple priorities across a multi-floor workspace
Proficiency with Microsoft Office / Google Workspace
Excellent interpersonal and communication skills, with a professional and welcoming demeanor
Experience coordinating with vendors, building management, and maintenance/repair contractors is an asset
Comfortable with light physical tasks (e.g., restocking kitchen/office supplies, moving light boxes)
DEC or diploma in business/office administration is an asset

Perks & Benefits

Competitive salary and performance-based bonus
Health & wellness benefits (medical, dental, vision, and paramedical coverage)
Free Friday lunches and regular team events
Discounts on Transformer Table products
A collaborative, fast-paced, and creative team culture
The chance to be part of one of Canada’s fastest-growing furniture companies

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match
Store discount

Work Location: In person

Read the full bilingual original

An English version will follow

À propos du poste

Transformer Table est à la recherche d’une personne organisée, sociable et proactive pour occuper le poste de gestionnaire de bureau/réceptionniste. Cette personne sera le visage de notre siège social et le point de contact central pour les opérations quotidiennes du bureau. Ce rôle joue un rôle clé dans le bon fonctionnement, la sécurité et l’accueil chaleureux de nos espaces de travail pour les employés et les visiteurs. La personne idéale est bilingue, s’épanouit dans un environnement dynamique et est fière de maintenir un bureau professionnel, bien approvisionné et fonctionnel sur tous les étages.

Principales responsabilités

Réception et accueil

Agir comme premier point de contact en accueillant les employés, visiteurs et invités de manière chaleureuse et professionnelle
Répondre aux demandes générales, les filtrer et les acheminer aux personnes concernées
Gérer l’inscription des visiteurs ainsi que les procédures liées aux badges et aux accès, et veiller au respect des protocoles de sécurité de l’immeuble sur les trois étages
Recevoir, trier et distribuer le courrier, les colis et les livraisons
Coordonner les réservations des salles de réunion et s’assurer que les salles sont aménagées et présentables pour les réunions internes et externes

Gestion du bureau et des installations

Agir comme principale personne-ressource pour les questions liées aux installations sur les trois étages de l’immeuble
Superviser l’entretien, la propreté et l’organisation des deux espaces cuisine, notamment en veillant à ce qu’ils soient approvisionnés en café, collations et fournitures, et en coordonnant l’entretien et les réparations des appareils
Surveiller et réapprovisionner les fournitures de bureau et des salles de bain (produits en papier, produits d’entretien, papeterie) à tous les étages
Coordonner directement avec les fournisseurs et les entrepreneurs (entretien ménager, maintenance, sécurité, traiteur) afin de régler rapidement les problèmes
Effectuer le suivi des budgets, factures et contrats de fournisseurs liés au bureau et aux installations
Soutenir la planification des espaces, l’attribution des postes de travail et la logistique des étages au fur et à mesure de la croissance de l’équipe
Coordonner l’aménagement de l’espace de travail des nouvelles recrues (bureaux, badges d’accès, équipement) en collaboration avec les équipes RH et TI
Coordonner les demandes générales d’entretien et les réparations dans les bureaux, en assurant les suivis auprès des fournisseurs et de la gestion de l’immeuble jusqu’à leur résolution

Santé, sécurité et conformité

Soutenir le respect des exigences en matière de santé et de sécurité sur les trois étages, notamment en veillant à ce que les fournitures de premiers soins soient disponibles et que les procédures d’évacuation d’urgence soient affichées et mises à jour
Tenir à jour des registres précis concernant les installations, les fournisseurs ainsi que l’inventaire des fournitures de bureau et de cuisine

Qualifications

2 ans ou plus d’expérience en gestion de bureau, en réception ou en soutien administratif; une expérience dans un bureau réparti sur plusieurs étages ou emplacements constitue un atout
Bilinguisme en français et en anglais, à l’oral comme à l’écrit, requis
Excellentes compétences organisationnelles et capacité à gérer plusieurs priorités dans un environnement de travail réparti sur plusieurs étages
Maîtrise de Microsoft Office / Google Workspace
Excellentes aptitudes interpersonnelles et communicationnelles, avec une attitude professionnelle et accueillante
Expérience en coordination avec des fournisseurs, la gestion d’immeubles et des entrepreneurs en entretien/réparation constitue un atout
Être à l’aise avec certaines tâches physiques légères (p. ex. réapprovisionner les fournitures de cuisine et de bureau, déplacer des boîtes légères)
Un DEC ou un diplôme en administration des affaires ou en administration de bureau constitue un atout

Avantages et bénéfices

Salaire concurrentiel et boni lié à la performance.
Assurances santé et mieux-être (soins médicaux, dentaires, soins de la vue et paramédicaux).
Dîners gratuits les vendredis et activités d’équipe régulières.
Rabais sur les produits Transformer Table.
Une culture d’équipe collaborative, dynamique et créative.
L’occasion de faire partie de l’une des entreprises de meubles à la croissance la plus rapide au Canada.

*******************************************************************************

About the Role

Key Responsibilities

Reception & Front Desk

Serve as the first point of contact, greeting employees, visitors, and guests with a warm, professional demeanor
Answer, screen, and route general inquiries
Manage visitor sign-in and badge/access procedures, and maintain building security protocols across all three floors
Receive, sort, and distribute incoming mail, packages, and deliveries
Coordinate meeting room bookings and ensure rooms are set up and presentable for internal and external meetings

Office & Facilities Management

Act as the primary point of contact for facilities matters across all three floors of the building
Oversee the upkeep, cleanliness, and organization of both kitchen areas - stocking coffee, snacks, and supplies, and coordinating appliance maintenance and repairs
Monitor and replenish office and washroom supplies (paper goods, cleaning supplies, stationery) on every floor
Coordinate directly with vendors and contractors (cleaning, maintenance, security, catering) to resolve issues promptly
Track office and facilities-related budgets, invoices, and vendor contracts
Support space planning, seating assignments, and floor logistics as the team grows
Coordinate new-hire workspace setup (desks, access badges, equipment) in partnership with HR and IT
Coordinate general maintenance requests and repairs across the office, escalating and following up with vendors/building management until resolved

Health, Safety & Compliance

Support health and safety compliance across all three floors, including maintaining first-aid supplies and posting/updating emergency evacuation procedures
Maintain accurate records related to facilities, vendors, and office/kitchen supply inventory

Qualifications

2+ years of experience in office management, reception, or administrative support; multi-floor or multi-location office experience is an asset
Bilingual in French and English (spoken and written) required
Strong organizational skills with the ability to manage multiple priorities across a multi-floor workspace
Proficiency with Microsoft Office / Google Workspace
Excellent interpersonal and communication skills, with a professional and welcoming demeanor
Experience coordinating with vendors, building management, and maintenance/repair contractors is an asset
Comfortable with light physical tasks (e.g., restocking kitchen/office supplies, moving light boxes)
DEC or diploma in business/office administration is an asset

Perks & Benefits

Competitive salary and performance-based bonus
Health & wellness benefits (medical, dental, vision, and paramedical coverage)
Free Friday lunches and regular team events
Discounts on Transformer Table products
A collaborative, fast-paced, and creative team culture
The chance to be part of one of Canada’s fastest-growing furniture companies

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match
Store discount

Work Location: In person

Apply About employer

More about this job

Responsibilities

Serve as the welcoming first point of contact, manage visitor access, mail, inquiries, and meeting rooms, and support daily office operations across three floors. Coordinate facilities, supplies, vendors, repairs, new-hire workspace setup, safety procedures, budgets, and related records.

Requirements

At least two years of experience in office management, reception, or administrative support is required, along with spoken and written fluency in French and English. Candidates should be organized, proficient with Microsoft Office or Google Workspace, comfortable with light physical tasks, and able to communicate professionally; vendor coordination experience and a business or office administration diploma are assets.

Skills

Office Management
Reception
Administrative Support
Bilingual Communication
Organization
Multitasking
Microsoft Office
Google Workspace
Customer Service
Vendor Coordination
Facilities Management
Space Planning
Inventory Management
Health and Safety Compliance
Recordkeeping
Meeting Room Coordination

Benefits

Competitive Salary
Performance-Based Bonus
Medical Coverage
Dental Care
Vision Care
Paramedical Coverage
Free Friday Lunches
Team Events
Product Discounts
Casual Dress
Employee Assistance Program
On-Site Parking
Paid Time Off
RRSP Match

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Reception
Administrative Support
French
English
Microsoft Office
Google Workspace
Facilities Management
Visitor Registration
Access Badges
Building Security
Mail and Package Distribution
Meeting Room Bookings
Vendor Coordination
Contractor Coordination
Building Management
Budget Tracking
Invoice Tracking
Vendor Contracts
Space Planning
Seating Assignments
New-Hire Onboarding
Health and Safety Compliance
First-Aid Supplies
Emergency Evacuation Procedures
Office Supplies
Inventory Records
Maintenance and Repairs
Kitchen Management

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