Human Resources Assistant

About The Company

Our client is a well-established, commercial real estate development and asset management company headquartered in Vaughan. With an expanding portfolio of prime assets and development projects across Ontario, the company is recognized for its collaborative workplace culture, entrepreneurial spirit, supportive leadership, and commitment to people development.

Position Overview

The company is seeking a proactive, detail-oriented Human Resources Assistant to join their team at their Vaughan corporate office. Working in a collaborative and fast-paced environment, this role provides operational, administrative, and employee lifecycle support across talent acquisition, onboarding, HR records management, employee engagement, and corporate policy administration. The ideal candidate brings strong administrative acumen, excellent interpersonal skills, and a high level of discretion, with an interest in building a career within a high-growth corporate environment.

Key Responsibilities

• Employee Lifecycle & Onboarding: Facilitate end-to-end onboarding and off boarding workflows, including preparing offer packages, coordinating background checks, setting up new-hire orientations, and ensuring a seamless experience for corporate and site-based professionals.
• Talent Acquisition Support: Assist the recruitment process by drafting and posting job openings, screening candidate applications, coordinating interview schedules across executive calendars, and maintaining candidate pipelines.
• HRIS & Records Management: Maintain accurate employee profiles, benefits enrolments, paid time off, and internal training records within the company’s HRIS, ensuring strict data integrity and compliance.
• Employee Inquiries & Policy Support: Serve as a welcoming, professional first point of contact for employee inquiries regarding company policies, benefits coverage, leave administration, and HR programs.
• Performance & Training Coordination: Support the scheduling and administrative tracking of annual performance evaluations, employee development initiatives, and internal compliance training.
• Corporate Culture & Engagement: Assist with planning and executing corporate social events, wellness initiatives, recognition milestones, and team-building activities across the organization.

Core Competencies

• Discretion & Confidentiality: Handles sensitive personnel files, compensation details, and internal matters with absolute integrity and tact.
• High Attention to Detail: Demonstrates precision in drafting employment letters, maintaining HR data, and managing compliance requirements.
• Organizational Agility: Capable of balancing multiple priorities, tracking deadlines, and supporting multiple department heads efficiently.
• Exceptional Communication: Clear, professional, and courteous written and verbal communication skills across all corporate levels.

Qualifications

• Post-secondary education in Human Resources Management, or equivalent experience
• 1–3 years of HR administrative support experience in a professional services, corporate real estate, or business environment
• Solid working knowledge of the Ontario Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Human Rights Code
• Proficiency with HRIS platforms (e.g., BambooHR, ADP, Dayforce, or similar) and advanced skills in Microsoft Office Suite (Word, Excel, Outlook, Teams)

Why This Opportunity

• Career Growth: Gain broad, hands-on exposure to all facets of corporate HR operations within an expanding industry leader
• Collaborative Environment: Join a welcoming, supportive team that values work-life balance, mutual respect, and employee recognition
• Modern Workplace: Work from a modern corporate office in Vaughan featuring a vibrant, collegial atmosphere and regular team events