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Transgate Group

Human Resources Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: 1–3 years of HR administrative support experience in a professional services, corporate real estate, or business environment
Posting language: English
Posted: Oct 26, 2026

Original job description

About The Company

Our client is a well-established, commercial real estate development and asset management company headquartered in Vaughan. With an expanding portfolio of prime assets and development projects across Ontario, the company is recognized for its collaborative workplace culture, entrepreneurial spirit, supportive leadership, and commitment to people development.

Position Overview

The company is seeking a proactive, detail-oriented Human Resources Assistant to join their team at their Vaughan corporate office. Working in a collaborative and fast-paced environment, this role provides operational, administrative, and employee lifecycle support across talent acquisition, onboarding, HR records management, employee engagement, and corporate policy administration. The ideal candidate brings strong administrative acumen, excellent interpersonal skills, and a high level of discretion, with an interest in building a career within a high-growth corporate environment.

Key Responsibilities

Employee Lifecycle & Onboarding: Facilitate end-to-end onboarding and off boarding workflows, including preparing offer packages, coordinating background checks, setting up new-hire orientations, and ensuring a seamless experience for corporate and site-based professionals.
Talent Acquisition Support: Assist the recruitment process by drafting and posting job openings, screening candidate applications, coordinating interview schedules across executive calendars, and maintaining candidate pipelines.
HRIS & Records Management: Maintain accurate employee profiles, benefits enrolments, paid time off, and internal training records within the company’s HRIS, ensuring strict data integrity and compliance.
Employee Inquiries & Policy Support: Serve as a welcoming, professional first point of contact for employee inquiries regarding company policies, benefits coverage, leave administration, and HR programs.
Performance & Training Coordination: Support the scheduling and administrative tracking of annual performance evaluations, employee development initiatives, and internal compliance training.
Corporate Culture & Engagement: Assist with planning and executing corporate social events, wellness initiatives, recognition milestones, and team-building activities across the organization.

Core Competencies

Discretion & Confidentiality: Handles sensitive personnel files, compensation details, and internal matters with absolute integrity and tact.
High Attention to Detail: Demonstrates precision in drafting employment letters, maintaining HR data, and managing compliance requirements.
Organizational Agility: Capable of balancing multiple priorities, tracking deadlines, and supporting multiple department heads efficiently.
Exceptional Communication: Clear, professional, and courteous written and verbal communication skills across all corporate levels.

Qualifications

Post-secondary education in Human Resources Management, or equivalent experience
1–3 years of HR administrative support experience in a professional services, corporate real estate, or business environment
Solid working knowledge of the Ontario Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Human Rights Code
Proficiency with HRIS platforms (e.g., BambooHR, ADP, Dayforce, or similar) and advanced skills in Microsoft Office Suite (Word, Excel, Outlook, Teams)

Why This Opportunity

Career Growth: Gain broad, hands-on exposure to all facets of corporate HR operations within an expanding industry leader
Collaborative Environment: Join a welcoming, supportive team that values work-life balance, mutual respect, and employee recognition
Modern Workplace: Work from a modern corporate office in Vaughan featuring a vibrant, collegial atmosphere and regular team events

Apply About employer

More about this job

Responsibilities

Coordinate onboarding and offboarding, recruitment activities, HR records and HRIS updates, employee inquiries, and administration of policies, benefits, and leave. Support performance reviews, training, and employee engagement events and initiatives.

Requirements

Requires post-secondary education in Human Resources Management or equivalent experience, plus 1–3 years of HR administrative support experience. Candidates should know Ontario employment, health and safety, and human rights legislation and be proficient with HRIS platforms and Microsoft Office.

Skills

Onboarding And Offboarding
Recruitment Coordination
Candidate Screening
HRIS Administration
Employee Records Management
Benefits Administration
Leave Administration
Employment Standards Compliance
Occupational Health And Safety Compliance
Performance Evaluation Coordination
Training Coordination
Employee Engagement
Confidentiality
Attention To Detail
Organization
Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Human Resources Administration
Commercial Real Estate
Onboarding
Offboarding
Talent Acquisition
Recruitment
Candidate Screening
Interview Scheduling
HRIS
BambooHR
ADP
Dayforce
Employee Records
Benefits Enrollment
Paid Time Off
Ontario Employment Standards Act
Occupational Health And Safety Act
Ontario Human Rights Code
Performance Evaluations
Employee Development
Compliance Training
Employee Engagement
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams

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