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Added 8 mins ago
AC
Customer Service Representative
Aston Carter
Calgary, AB
- $20 CAD / hour
- Contract
Looking to kick-start your career with a company that offers real growth opportunities? We're hiring a Customer Service Representative to join a fast-paced logistics team supporting one of…
Added 24 mins ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
…permitting platform, enhancing efficiency, transparency, and customer service for residents, businesses, and…
Added 24 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Resources roles as required, helping to maintain continuity of service during absences, periods of increased workload, or other operational needs. This includes supporting key HR processes…
Added 24 mins ago
A
Dietary Aide Casual AgeCare Woodhaven-2
AgeCare
Markham, ON
- Part-time
Demonstrates excellent customer service skills.
Added 24 mins ago
LC
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Cranbrook, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 24 mins ago
L
Spécialiste de la communauté (38h/semaine) | Centre Eaton de Montréal
lululemon
Montréal-Ouest, QC
- Full-time
1 year of cumulative experience in customer service or engagement, grassroots marketing, brand engagement or community building
Added 24 mins ago
MP
Accounts Receivable Manager
Miramar Property Management | Trivest Condominiums
Toronto, ON
- Full-time
…long-term value to clients and communities. Team members join a professional, growth-oriented environment that emphasizes customer service, operational excellence, and continuous…
Added 24 mins ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Customer-service mindset with professional judgment.
Added 24 mins ago
EG
Collections Operations Manager - Surrey
Emterra Group
Surrey, BC
- Full-time
…Collections operation. This role is accountable for overall safety, service delivery, people, productivity and financial performance, with a focus on operational excellence, customer…
Added 38 mins ago
SD
Pharmacist, Hourly Full Time Day
Shoppers Drug Mart
Burlington, ON
- Full-time
Commitment to providing exceptional customer service
Added 38 mins ago
W
(CAN) Asset Protection Associate
Walmart
Ottawa, ON
- Full-time
The Asset Protection Associate plays a key role in creating and maintaining a safe, secure, and professional store environment for customers, associates, visitors, and vendors. By following…
Added 38 mins ago
W
(CAN) Associé, marchandise générale
Walmart
Saint-Constant, QC
- Full-time
Provides friendly and professional customer service by greeting customers, assisting with product selection, promoting products and services, helping locate merchandise, supporting purchase…
Added 54 mins ago
CB
Senior Property Manager
Coldwell Banker Real Estate Management Leaders
Brampton, ON
- Full-time
Customer service and communication skills, including conflict resolution, stakeholder engagement, and professional written and verbal communication.
Added 54 mins ago
ED
Housekeeper #2107
Elite Domo
Winnipeg, MB
- Full-time
The ideal candidate is a self-motivated professional who takes pride in their work, demonstrates excellent attention to detail, and can anticipate household needs without requiring constant…
Added 1 hour ago
IP
Maintenance - Kamloop
Indigo Park Canada
Kamloops, BC
- Part-time
At Indigo Park Canada, we understand that every great customer experience starts with a clean, safe, and well-maintained environment. We're seeking a motivated and dependable Parking Lot…
Added 1 hour ago
E1
English Teacher (ESL/TEFL) | Full-Time | Visa, Flights & Sponsored TEFL
English 1
Windsor, ON
- Full-time
Career changers from customer service, retail, hospitality, corporate training, communications, banking, IT, media or non-profit
Added 1 hour ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
Added 1 hour ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
Added 1 hour ago
M
Critical Environment Field Service Engineer - Data Centers
Microsoft
Toronto, ON
- Full-time
In alignment with management priorities, holds self-accountable for the end-to-end service quality, completeness, and resulting customer experience (including but not limited to…
Added 1 hour ago
P
Project Assistant
Peoplemark
Vancouver, BC
- Full-time
Previous administrative, customer service, or project support experience is an asset.
Added 1 hour ago
TG
Legal Receptionist
Transgate Group
Vaughan, ON
- Full-time
The firm is seeking a professional and dependable Legal Receptionist to join their team in Vaughan. Serving as the primary ambassador for the firm, this role manages front-of-house…
Added 1 hour ago
LV
Veterinary Assistant/Receptionist
Legacy Veterinary Clinic
Calgary, AB
- Full-time
Candidates should possess Customer Service and Client Education skills, including clear communication, empathy, and the ability to explain basic pet care instructions.
Added 1 hour ago
BS
Bilingual Customer Service Representative
Bilingual Source
Mississauga, ON
- $57,000 to $63,000 CAD / year
- Full-time
Bilingual Customer Service Representative (French and English Required)
Added 1 hour ago
H
Staff Software Engineer, Backend
Harvey
Toronto, ON
- Full-time
At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how…
Added 1 hour ago
HI
Purchasing Planner / Inventory Analyst
Holland Imports Inc.
Surrey, BC
- Full-time
Support Customer Service and Sales teams by communicating accurate product lead times, backorder updates, and providing support to sales representatives and customers.

Transgate Group

Legal Receptionist

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Experience: Minimum 3+ years of reception or administrative support experience, preferably within a law firm, professional services, or corporate office environment
Posting language: English
Posted: Oct 31, 2026

Original job description

About The Firm

Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.

Position Overview

The firm is seeking a professional and dependable Legal Receptionist to join their team in Vaughan. Serving as the primary ambassador for the firm, this role manages front-of-house operations while providing essential administrative and office support. The ideal candidate brings exceptional client-service instincts, strong organizational abilities, and proactive initiative to ensure reception, client meeting spaces, and daily office workflows operate seamlessly.

Key Responsibilities

Front-of-House Concierge: Warmly greet clients, visitors, couriers, and maintain a welcoming, professional reception environment.
Switchboard & Call Management: Answer, screen, and route incoming multi-line telephone inquiries promptly, taking detailed messages and directing calls to lawyers and legal assistants.
Boardroom & Meeting Coordination: Manage the firm's master boardroom schedule; prepare meeting rooms before client signings, discoveries, or mediations; ensure presentation technology is ready; and reset rooms immediately afterward.
Mail & Courier Operations: Process, log, and distribute all incoming and outgoing mail, legal documents, process servers, and time-sensitive courier deliveries.
Office & Facilities Administration: Monitor and replenish kitchen and office supplies, maintain inventory levels, liaise with building property management and office equipment vendors, and keep common areas tidy and presentable.
Clerical Support: Assist practice groups with light administrative overflow, including scanning, photocopying, basic document formatting, and assembling client packages as required.

Core Competencies

Professional Discretion: Presents an executive image with an ability to handle confidential legal matters with tact and confidentiality.
Proactivity & Attention to Detail: Anticipates meeting needs, notices organizational gaps
Exceptional Communication: Professional and responsive in both verbal and written interactions with clients, partners, and external vendors.
Reliability & Multitasking: Capable of balancing greeting guests, managing ringing lines, and completing administrative tasks smoothly in a busy office setting.

Qualifications

Minimum 3+ years of reception or administrative support experience, preferably within a law firm, professional services, or corporate office environment
Post-secondary diploma in Office Administration, Legal Administration, or a related discipline is considered an asset
Experience with multi-line phone systems and conference room booking procedures
Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and general office equipment (scanners, copiers)
High degree of dependability, punctuality, and professionalism

Why This Opportunity

Join a reputable mid-size law firm with a collaborative, respectful, and supportive culture
Be a central, valued contributor to the day-to-day operations of an expanding legal practice
Work in a modern, professional Vaughan office location with accessible parking

Apply About employer

More about this job

Responsibilities

Greet clients and visitors, manage incoming calls, coordinate boardroom bookings and meeting preparation, and process mail and courier deliveries. Maintain office supplies and common areas, liaise with building and equipment vendors, and provide light clerical support to practice groups.

Requirements

Requires at least three years of reception or administrative support experience, preferably in a law firm, professional services, or corporate office. A relevant post-secondary diploma is an asset, along with experience using multi-line phone systems, Microsoft Office, and general office equipment; professionalism, reliability, and punctuality are expected.

Skills

Client Service
Reception
Multi-Line Phone Systems
Call Management
Boardroom Scheduling
Meeting Coordination
Mail and Courier Processing
Office Administration
Inventory Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Document Formatting
Confidentiality
Written and Verbal Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Legal Receptionist
Law Firm
Front-of-House Operations
Client Service
Reception
Multi-Line Telephone System
Call Screening
Boardroom Scheduling
Meeting Coordination
Client Signings
Discoveries
Mediations
Mail Processing
Courier Deliveries
Process Servers
Office Administration
Facilities Administration
Inventory Management
Building Property Management
Office Equipment Vendors
Scanning
Photocopying
Document Formatting
Client Packages
Microsoft Office
Outlook
Word
Excel
Confidentiality
Legal Documents

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