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Added 8 mins ago
NB
Private Wealth Advisor
National Bank of Canada
Montreal, QC · Saint-Laurent, QC
- Full-time
…organization, thanks to your skills in providing exceptional customer service, your ability to build strong trusting relationships and your knowledge of financial…
Added 8 mins ago
NB
Director Fiduciary Services
National Bank of Canada
Montreal, QC
- Full-time
Build and maintain trusted relationships with clients by delivering service aligned with fiduciary industry standards.
Added 8 mins ago
NB
Private Wealth Advisor
National Bank of Canada
Montreal, QC
- Full-time
…organization, thanks to your skills in providing exceptional customer service, your ability to build strong trusting relationships and your knowledge of financial…
Added 8 mins ago
FB
Customer Service Representative
Farm Boy Inc.
Toronto, ON
- $18 CAD / hour
- Part-time
Added 8 mins ago
NB
Operation Agent
National Bank of Canada
Victoria, BC
- Full-time
Provide top-quality customer service in person, on the phone, and via email
Added 8 mins ago
FB
Service Supervisor I
Farm Boy Inc.
Ottawa, ON
- $18.4 CAD / hour
- Full-time
Added 8 mins ago
FB
Customer Service Representative
Farm Boy Inc.
Toronto, ON
- $18 CAD / hour
- Part-time
Added 8 mins ago
NB
Banking Advisor
National Bank of Canada
Laval, QC
- Full-time
Added 8 mins ago
SD
Cashier Manager, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Sechelt, BC
- Part-time
…departments to ensure achievement of store objectives and excels in customer…
Added 8 mins ago
SD
Front Store Manager, Salaried Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Ottawa, ON
- Full-time
Added 8 mins ago
SD
Pharmacist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Shelburne, ON
- Part-time
Added 8 mins ago
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Part-Time Front End Checkout Team Associate
Walmart
Summerside, PE
- Part-time
To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 8 mins ago
W
overnight associate
Walmart
Sylvan Lake, AB
- Part-time
To provide customer service by completing assigned tasks relating to receiving and the flow of merchandise through to the sales floor. This will be accomplished by unloading trailers,…
Added 8 mins ago
W
(CAN) Deli Bakery Team Associate**5AM Required Availability-Full-Time**
Walmart
Vaughan, ON
- Full-time
A Deli Bakery Associate provides exemplary customer service by adhering to the basic beliefs and values of Walmart, maintains and zones the Bakery and/or Deli area, and assists with…
Added 8 mins ago
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(CAN) Associé d’équipe Stocking 1
Walmart
Montreal, QC
- Part-time
To provide customer service by completing assigned stocking activities. This will be accomplished by accurately stocking picks and new merchandise all in a safe and clean environment. This…
Added 8 mins ago
W
(CAN) Stockperson/Cartpusher
Walmart
Edmonton, AB
- Part-time
…storage locations using approved procedures. Through friendly customer interactions and a strong focus on safety, this role supports smooth store operations while building valuable skills…
Added 8 mins ago
LC
Grocery Clerk Part Time Day Greenlight Requisition
Loblaw Companies Limited
Toronto, ON
- Part-time
Added 8 mins ago
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Apparel Clerk Part Time Day Greenlight Requisition
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Calgary, AB
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Grocery Clerk Part Time Evening Greenlight Requisition
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Produce Department Manager Full Time Day Greenlight Requisition
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Seafood Clerk Part Time Day Greenlight Requisition
Loblaw Companies Limited
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Added 8 mins ago
Assistant Manager
EssilorLuxottica Group
Toronto, ON
Added 8 mins ago
Sales Associate
EssilorLuxottica Group
Ottawa, ON
…We are a culture that wants to see you succeed, develop your customer expertise and care, and feel supported by people who embrace you. With us, you’ll bring warmth into the hearts and…
Added 8 mins ago
TT
Coordonnateur / Coordonnatrice Service clientèle Exploitation Temps plein Marshalls - Carrefour de la Rive-Sud
The TJX Companies, Inc.
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- Full-time
Added 22 mins ago
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Transgate Group

Legal Receptionist

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Experience: Minimum 3+ years of reception or administrative support experience, preferably within a law firm, professional services, or corporate office environment
Posting language: English
Posted: Oct 31, 2026

Original job description

About The Firm

Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.

Position Overview

The firm is seeking a professional and dependable Legal Receptionist to join their team in Vaughan. Serving as the primary ambassador for the firm, this role manages front-of-house operations while providing essential administrative and office support. The ideal candidate brings exceptional client-service instincts, strong organizational abilities, and proactive initiative to ensure reception, client meeting spaces, and daily office workflows operate seamlessly.

Key Responsibilities

Front-of-House Concierge: Warmly greet clients, visitors, couriers, and maintain a welcoming, professional reception environment.
Switchboard & Call Management: Answer, screen, and route incoming multi-line telephone inquiries promptly, taking detailed messages and directing calls to lawyers and legal assistants.
Boardroom & Meeting Coordination: Manage the firm's master boardroom schedule; prepare meeting rooms before client signings, discoveries, or mediations; ensure presentation technology is ready; and reset rooms immediately afterward.
Mail & Courier Operations: Process, log, and distribute all incoming and outgoing mail, legal documents, process servers, and time-sensitive courier deliveries.
Office & Facilities Administration: Monitor and replenish kitchen and office supplies, maintain inventory levels, liaise with building property management and office equipment vendors, and keep common areas tidy and presentable.
Clerical Support: Assist practice groups with light administrative overflow, including scanning, photocopying, basic document formatting, and assembling client packages as required.

Core Competencies

Professional Discretion: Presents an executive image with an ability to handle confidential legal matters with tact and confidentiality.
Proactivity & Attention to Detail: Anticipates meeting needs, notices organizational gaps
Exceptional Communication: Professional and responsive in both verbal and written interactions with clients, partners, and external vendors.
Reliability & Multitasking: Capable of balancing greeting guests, managing ringing lines, and completing administrative tasks smoothly in a busy office setting.

Qualifications

Minimum 3+ years of reception or administrative support experience, preferably within a law firm, professional services, or corporate office environment
Post-secondary diploma in Office Administration, Legal Administration, or a related discipline is considered an asset
Experience with multi-line phone systems and conference room booking procedures
Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and general office equipment (scanners, copiers)
High degree of dependability, punctuality, and professionalism

Why This Opportunity

Join a reputable mid-size law firm with a collaborative, respectful, and supportive culture
Be a central, valued contributor to the day-to-day operations of an expanding legal practice
Work in a modern, professional Vaughan office location with accessible parking

Apply About employer

More about this job

Responsibilities

Greet clients and visitors, manage incoming calls, coordinate boardroom bookings and meeting preparation, and process mail and courier deliveries. Maintain office supplies and common areas, liaise with building and equipment vendors, and provide light clerical support to practice groups.

Requirements

Requires at least three years of reception or administrative support experience, preferably in a law firm, professional services, or corporate office. A relevant post-secondary diploma is an asset, along with experience using multi-line phone systems, Microsoft Office, and general office equipment; professionalism, reliability, and punctuality are expected.

Skills

Client Service
Reception
Multi-Line Phone Systems
Call Management
Boardroom Scheduling
Meeting Coordination
Mail and Courier Processing
Office Administration
Inventory Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Document Formatting
Confidentiality
Written and Verbal Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Legal Receptionist
Law Firm
Front-of-House Operations
Client Service
Reception
Multi-Line Telephone System
Call Screening
Boardroom Scheduling
Meeting Coordination
Client Signings
Discoveries
Mediations
Mail Processing
Courier Deliveries
Process Servers
Office Administration
Facilities Administration
Inventory Management
Building Property Management
Office Equipment Vendors
Scanning
Photocopying
Document Formatting
Client Packages
Microsoft Office
Outlook
Word
Excel
Confidentiality
Legal Documents

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