Find work in Canada.

551,886 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 24 mins ago
IG
Head of Operations
I'm green bio-based
Canada
- Full-time
Monitor key operational metrics and KPIs, providing insights and recommendations to executive leadership.
Added 24 mins ago
L
Supply Chain Project Manager | Contract until October 2027
lululemon
Vancouver, BC
- Full-time
Monitor project performance against plan as measured by milestones, KPIs, and supporting metrics
Added 24 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Monitor and explain key drivers of performance, including labor utilization, absorption, contract profitability, attach rates, response times, and service productivity.
Added 24 mins ago
IB
Research Analys
I'M BINCK - het platform van en voor de Haagse Binckhorst
Canada
- Full-time
Monitor industry trends, economic developments, market conditions, and emerging opportunities.
Added 24 mins ago
HT
Proactive Monitoring Spec.
Husky Technologies
Bolton, ON
- Full-time
Monitor the KPI’s availability like Performance, Weight, Quality, and Energy. In addition, consider cycle interruptions, frequent alarms, concerning trends.
Added 24 mins ago
HT
Product Development Engineer
Husky Technologies
Bolton, ON
- Full-time
Contribute to, verify and monitor engineering documentation.
Added 55 mins ago
M2
Operations Analyst - Entry to Mid Level
Master 2 Droit International Économique - Paris II Panthéon-Assas
Canada
- Full-time
Monitor key performance indicators (KPIs) and prepare operational reports and dashboards.
Added 55 mins ago
ME
Research Analys
MARMAR ENTPS II LTD LBLTY CO
Canada
- Full-time
Monitor industry trends, economic developments, market conditions, and emerging opportunities.
Added 1 hour ago
FC
Azure Virtual Desktop (AVD) Engineer
Future Cloud Technologies
AB · Edmonton, AB
- Full-time
Monitor AVD performance and troubleshoot user connectivity issues
Added 1 hour ago
SI
Business Intelligence Analyst
Spait Infotech
Canada
- Full-time
Monitor business metrics and track performance against organizational goals.
Added 1 hour ago
GE
Stage Bar Host
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Monitor and assign seating in a fair and consistent manner.
Added 1 hour ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Monitor product levels and communicate shortages or additional preparation requirements to the Chef or Supervisor.
Added 1 hour ago
GE
Bar Assistant - Stage Bar
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Monitor product and supply levels throughout the shift and proactively replenish items to support uninterrupted beverage service.
Added 1 hour ago
GE
Stage Bar Server
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…execution, and a smooth flow of service. The Server is expected to monitor assigned tables and service areas, maintain cleanliness and organization, and assist fellow team members as…
Added 1 hour ago
PC
National Account Manager
PIP Canada
Mississauga, ON
- Full-time
Monitor market trends, competitor activity, and customer insights to inform strategy and maintain a competitive advantage.
Added 2 hours ago
LI
Director of Education
Lennox Island First Nation
Lennox Island, PE
- Full-time
Develop, manage, and monitor departmental and program budgets, ensuring responsible use of education funding and resources.
Added 2 hours ago
WP
Manager, Parking and Commercial Operations
Westerner Park
Red Deer, AB
- Full-time
Monitor financial and operational performance and take action to improve revenue, profitability, utilization or occupancy, customer experience and operating efficiency.
Added 2 hours ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
…productivity benefits. Establish baseline measures and targets and monitor whether implemented solutions are delivering improvements in cost, lead-time, service, quality, working-capital,…
Added 2 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
Communicate staff assignments, monitor attendance, and arrange replacements when needed.
Added 2 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Monitor daily and weekly schedules to identify staffing gaps and potential conflicts.
Added 2 hours ago
SS
OFA1 (Basic First Aid) Security Guard
Securiguard Services Ltd.
Vancouver, BC
- Full-time
…visitors. You'll conduct regular patrols throughout the property, monitor CCTV systems, and proactively identify potential safety and security concerns before they…
Added 2 hours ago
G
Campus Bike Security Guard
GardaWorld
Vancouver, BC
- Full-time
Monitor for and report safety hazards, suspicious behavior, and maintenance issues
Added 2 hours ago
SI
Data Scientist
Spait Infotech
Canada
- Full-time
Added 2 hours ago
FC
Torboy Transfer Station - Republic - TRANSFER STATION/RECYCLING OPERATOR
Ferry County Community Svc
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
Perform necessary water testing of the closed Torboy landfill and monitor gas emissions from landfill gas vents, on a quarterly basis. Along with monthly closed landfill cover inspection…
Added 2 hours ago
TI
Volunteer
The Impact Ambassadors
Toronto, ON
- Full-time
Monitor and reconcile organizational income, operational expenses, cash flow, and departmental budgets.

Transgate Group

Legal Receptionist

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Experience: Minimum 3+ years of reception or administrative support experience, preferably within a law firm, professional services, or corporate office environment
Posting language: English
Posted: Oct 31, 2026

Original job description

About The Firm

Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.

Position Overview

The firm is seeking a professional and dependable Legal Receptionist to join their team in Vaughan. Serving as the primary ambassador for the firm, this role manages front-of-house operations while providing essential administrative and office support. The ideal candidate brings exceptional client-service instincts, strong organizational abilities, and proactive initiative to ensure reception, client meeting spaces, and daily office workflows operate seamlessly.

Key Responsibilities

Front-of-House Concierge: Warmly greet clients, visitors, couriers, and maintain a welcoming, professional reception environment.
Switchboard & Call Management: Answer, screen, and route incoming multi-line telephone inquiries promptly, taking detailed messages and directing calls to lawyers and legal assistants.
Boardroom & Meeting Coordination: Manage the firm's master boardroom schedule; prepare meeting rooms before client signings, discoveries, or mediations; ensure presentation technology is ready; and reset rooms immediately afterward.
Mail & Courier Operations: Process, log, and distribute all incoming and outgoing mail, legal documents, process servers, and time-sensitive courier deliveries.
Office & Facilities Administration: Monitor and replenish kitchen and office supplies, maintain inventory levels, liaise with building property management and office equipment vendors, and keep common areas tidy and presentable.
Clerical Support: Assist practice groups with light administrative overflow, including scanning, photocopying, basic document formatting, and assembling client packages as required.

Core Competencies

Professional Discretion: Presents an executive image with an ability to handle confidential legal matters with tact and confidentiality.
Proactivity & Attention to Detail: Anticipates meeting needs, notices organizational gaps
Exceptional Communication: Professional and responsive in both verbal and written interactions with clients, partners, and external vendors.
Reliability & Multitasking: Capable of balancing greeting guests, managing ringing lines, and completing administrative tasks smoothly in a busy office setting.

Qualifications

Minimum 3+ years of reception or administrative support experience, preferably within a law firm, professional services, or corporate office environment
Post-secondary diploma in Office Administration, Legal Administration, or a related discipline is considered an asset
Experience with multi-line phone systems and conference room booking procedures
Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and general office equipment (scanners, copiers)
High degree of dependability, punctuality, and professionalism

Why This Opportunity

Join a reputable mid-size law firm with a collaborative, respectful, and supportive culture
Be a central, valued contributor to the day-to-day operations of an expanding legal practice
Work in a modern, professional Vaughan office location with accessible parking

Apply About employer

More about this job

Responsibilities

Greet clients and visitors, manage incoming calls, coordinate boardroom bookings and meeting preparation, and process mail and courier deliveries. Maintain office supplies and common areas, liaise with building and equipment vendors, and provide light clerical support to practice groups.

Requirements

Requires at least three years of reception or administrative support experience, preferably in a law firm, professional services, or corporate office. A relevant post-secondary diploma is an asset, along with experience using multi-line phone systems, Microsoft Office, and general office equipment; professionalism, reliability, and punctuality are expected.

Skills

Client Service
Reception
Multi-Line Phone Systems
Call Management
Boardroom Scheduling
Meeting Coordination
Mail and Courier Processing
Office Administration
Inventory Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Document Formatting
Confidentiality
Written and Verbal Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Legal Receptionist
Law Firm
Front-of-House Operations
Client Service
Reception
Multi-Line Telephone System
Call Screening
Boardroom Scheduling
Meeting Coordination
Client Signings
Discoveries
Mediations
Mail Processing
Courier Deliveries
Process Servers
Office Administration
Facilities Administration
Inventory Management
Building Property Management
Office Equipment Vendors
Scanning
Photocopying
Document Formatting
Client Packages
Microsoft Office
Outlook
Word
Excel
Confidentiality
Legal Documents

Report this job