Jobs near Nobleton, ON

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Transgate Group

Litigation Legal Assistant

Vaughan, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: Minimum of 2+ years of experience as a Litigation Legal Assistant
Posting language: English
Posted: Nov 11, 2026

Original job description

About The Firm

Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding litigation practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.

Position Overview

The firm is seeking a Litigation Legal Assistant to join their dynamic team. This role provides essential legal support to the litigation group. The ideal candidate will bring strong organizational skills, proficiency with Ontario court filings and procedures, and a proactive, professional approach to file management and client service.

Key Responsibilities

Document Preparation & Formatting: Draft, format, and proofread legal documents, including pleadings, motion records, affidavits, and correspondence from precedents or dictation.
Court Filings & Service: Serve and file legal materials via Ontario court portals (e.g., Justice Services Online/Civil Submissions, CaseLines) in compliance with the Rules of Civil Procedure.
Calendar & Deadline Management: Maintain lawyers' calendars, track statutory deadlines, schedule examinations for discovery, mediations, and court dates.
File & Administrative Support: Open and close client files, organize electronic/physical records, process lawyer dockets, and prepare client billing packages.
Communication: Serve as a primary point of contact for clients, process servers, court clerks, and opposing counsel, taking detailed messages and managing inquiries.
Team Collaboration: Work collaboratively with lawyers, law clerks, and other assistants to maintain efficient office workflow and support team needs.

Core Competencies

Strong Attention to Detail: Absolute precision in formatting court documents, proofreading, and managing critical limitation dates.
Efficiency Under Pressure: Ability to prioritize tasks and meet tight court deadlines while handling multiple file demands.
Exceptional Communication: Clear, professional, and courteous written and verbal communication skills.
Teamwork & Initiative: Works collaboratively within the group, offering proactive assistance to ensure seamless file progression.

Qualifications

Minimum of 2+ years of experience as a Litigation Legal Assistant
Solid understanding of the Ontario Rules of Civil Procedure and court filing processes (including E-filing and CaseLines)
Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and practice software (e.g., ACL, PC Law, or similar)

Why This Opportunity

Join a reputable mid-size firm with a collaborative and supportive work culture
Work within a collegial environment that values teamwork and professionalism
Exposure to a diverse mix of litigation files alongside skilled counsel

Apply on LinkedIn About employer

More about this job

Responsibilities

Prepare and proofread litigation documents, file and serve court materials, manage calendars and deadlines, and maintain client files and billing records. Communicate with clients and legal stakeholders while collaborating with lawyers, law clerks, and other assistants to support efficient file progression.

Requirements

Requires at least two years of experience as a Litigation Legal Assistant and a solid understanding of Ontario civil procedure and court filing processes, including e-filing and CaseLines. Candidates should be proficient with Microsoft Office and legal practice software such as ACL or PC Law, and demonstrate strong organization, communication, attention to detail, and the ability to work under pressure.

Skills

Legal Document Preparation
Proofreading
Ontario Court E-Filing
CaseLines
Ontario Rules of Civil Procedure
Calendar Management
Deadline Tracking
File Management
Client Communication
Microsoft Word
Microsoft Outlook
Microsoft Excel
ACL
PC Law
Attention to Detail
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Litigation
Legal Assistant
Ontario Rules of Civil Procedure
Court Filings
E-Filing
Justice Services Online
Civil Submissions
CaseLines
Pleadings
Motion Records
Affidavits
Legal Correspondence
Examinations for Discovery
Mediations
Statutory Deadlines
Client Files
Electronic Records
Client Billing
Lawyer Dockets
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Excel
ACL
PC Law
Client Service
Process Servers
Court Clerks
Opposing Counsel

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Work requirements

Jobs near Nobleton, ON